CommunityData:Group Tasks
From CommunityData
Sept. 2022 proposed roles
- Meetings & (internal) communications
- Meeting announcements/reminders, agendas, note-taking
- Scheduling next quarter's meetings
- Workshops, softblocks, and social events
- Planning sessions/schedule, eliciting signups
- Wrangling presenters, materials for circulation
- Wrangling guests, lab speed-dates, etc.
- Session note-taking
- Plan one social event per quarter?
- Curatorial / janitorial
- Blogging schedule/maintenance
- Social media updates
- Update publications+people pages of the wiki
- Zotero + wiki gardening tasks
- The IT crowd
- Web hosting, servers
- Web services (wiki, blog, code, gitolite)
- Manage shared accounts/services
- Hyak environment monitoring, updates
- Meta
- Monitor tasks, division of labor, give feedback
- Assign empty/new tasks
- Facilitate newcomer orientation
- Coordinate role turnover and handoffs
- Facilitate quarterly group process assessments
Operations
Ongoing actions with pretty regular periodicity.
Regular (weekly+)
Task descriptions + info
- Take notes in the etherpad during meetings.
- Send announcements (including reminders) for meetings.
- Also entails sending reminders. For most meetings, try to include agenda in the announcement email
- See Email-related Resources and How To
- Scheduling workshop sessions (new)
- See: Workshop
- Previously handled via "soft blocks"
- Communications
Task distribution
| Task | Past contributors/organizers | Current (FA2021) |
|---|---|---|
| Etherpad notetaking in meetings | Aaron, Mako, Siying, Sohyeon, ... | [proposed that this one is distributed across people throughout the quarter] |
| Meeting announcements (reminders, agenda) | Aaron, Mako | |
| Workshop schedule (prev. soft blocks) | ... | |
| Communications (blogs) | Mako |
Quarterly or so
Task descriptions + info
- Send around the scheduling poll each quarter
- See: When To Meet How To
- Organize retreats (virtual and non)
- See: CommunityData:Resources
- Virtual retreats (primarily C+F Sessions)
- In person retreats (more organizing tasks)
- Plan social events
- See past examples: Past Meetups
Task distribution
| Task | Past contributors/organizers | Current (FA2021) |
|---|---|---|
| Scheduling poll | Kaylea, Nate, Regina, Sohyeon, ... | |
| Retreats: Virtual | Charlie, Floor, Kaylea, Sohyeon, ... | |
| Retreats: In-person | Floor, Sohyeon, ... | |
| Social events | [so far in the past, just part of retreats?] |
Maintenance
More focused on infrastructure and tools. Less regular/predictable intervals. Sometimes mission-critical!
- Wiki Gardening
- read over 1-2 pages and identify you think they are up to date
- update lists of people, bios
- update publications
- update teaching/courses
- update your user page!
- go through resources page and...
- identify things that are out of out of date
- revise the out-of-date stuff and or recruit someone to help
- identify groupings of topics, links that makes sense
- make new documentation that we know we want/need:
- write page about doing patrolling, creating accounts, etc
- Software Updating
- Sysadmin/app-admin work related to research / collaboration infrastructure+tools (wiki, email lists, calendar, git, hyak, kibo, web servers/sites)
- Financial administration (reimbursements, payroll/hiring, travel, etc.)
Group Nurturing
People-focused, mostly less-frequent (quarterly-or-so).
- facilitate group-process reflection/feedback/improvement sessions at retreats
- train people on systems & tools (hyak/overleaf/R/etc.) The Resources Page is a general umbrella location.
- newcomer orientations, recruitment, hiring
- organize feedback sessions for RAs
- outreach to adjacent communities, individuals who should come hang out!
| Task | Past contributors/organizers | Current (FA2021) |
|---|---|---|
| facilitate group-process sessions at retreats | Floor, Mako, Molly, Stef, Sohyeon, ... |
|
| train people on systems & tools | Floor, Mako, Nate, ... |
|
| newcomer orientations, recruitment, hiring | Aaron, Floor, Mako, Sneha, Sohyeon, ... | |
| organize feedback sessions for RAs | Floor |
|
| outreach to adjacent communities, individuals |
