Our group typically takes real-time notes in Etherpad which is a little like Google Docs but for text files and with color everywhere to see who is working where and who has written what. There are a number of different Etherpad servers out there. The one we us most often: https://etherpad.wikimedia.org/
To create a new page, just go to https://etherpad.wikimedia.org/ and type in the name of the page. It's a good idea to make it unique/descriptive and to include a date. A good name might be
cdsc_cabal_meeting-20380119. Etherpads are public webpages. You can choose a pagename that is random or might be difficult to guess but you cannot make one that is truly private.
Backing up Etherpads
Eventually (after a few months with no activity, Wikimedia and others delete their Etherpads. Sometimes we want to keep copies of things as they evolve over time as well.
As a result, we have a system to backup our Etherpads. It runs once a days and keeps a backup copy each day. We can use the backups to go back to any old copy of any Etherpad so you can safely blow away old text and know you will be able to get the archived text back if you need it.
That said, we need to register every Etherpad that we want backed up first. To do that, we need to first check out
cdsc-etherpads repository from the group Git repository with a line in your terminal like:
git clone email@example.com:cdsc-etherpads
If you get a permission denied errors, follow the instructions on CommunityData:Git to get setup to use the CDSC git repository.
To start backing up a new Git repository, you should add a new line to the bottom of
ETHERPAD_URLS. The lines should look like:
http://etherpad.wikimedia.org/p/cdsc_cabal_meeting-20380119 # meeting notes from the winter 2038 cabal meeting
As you can see, comments following
# are supported in the file. They are not required.
The complete workflow should look like:
git clone firstname.lastname@example.org:cdsc-etherpads cd cdsc-etherpads vim ETHERPAD_URLS # or whatever your preferred editor is! ##### EDIT TO ADD NEW URL ####### git add ETHERPAD_URLS git commit -m 'added new cabal URL' git push