CommunityData:Group Tasks: Difference between revisions

Revision as of 18:42, 13 October 2021

Operations

Ongoing actions with pretty regular periodicity.

Regular (weekly+)

Task descriptions + info

Take notes in the etherpad during meetings.
- See Etherpad Resources and How To

Send announcements (including reminders) for meetings.
- Also entails sending reminders. For most meetings, try to include agenda in the announcement email
- See Email-related Resources and How To

Scheduling workshop sessions (new)
- See: Workshop
- Previously handled via "soft blocks"

Communications
- See Blog and Social Media Resources and How To
- Blog post schedule

Task distribution

Task	Past contributors/organizers	Current (FA2021)
Etherpad notetaking in meetings	Aaron, Mako, Siying, Sohyeon, ...	[proposed that this one is distributed across people throughout the quarter]
Meeting announcements (reminders, agenda)	Aaron, Mako
Workshop schedule (prev. soft blocks)	...
Communications (blogs)	Mako

Quarterly or so

Task descriptions + info

Send around the scheduling poll each quarter
- See: When To Meet How To

Organize retreats (virtual and non)
- See: CommunityData:Resources
- Virtual retreats (primarily C+F Sessions)
- In person retreats (more organizing tasks)
Plan social events
- See past examples: Past Meetups

Task distribution

Task	Past contributors/organizers	Current (FA2021)
Scheduling poll	Kaylea, Nate, Regina, Sohyeon, ...
Retreats: Virtual	Charlie, Floor, Kaylea, Sohyeon, ...
Retreats: In-person	Floor, Sohyeon, ...
Social events	[so far in the past, just part of retreats?]

Maintenance

More focused on infrastructure and tools. Less regular/predictable intervals. Sometimes mission-critical!

Wiki Gardening
- read over 1-2 pages and identify you think they are up to date
- update lists of people, bios
- update publications
- update teaching/courses
- update your user page!
- go through resources page and...
  - identify things that are out of out of date
  - revise the out-of-date stuff and or recruit someone to help
  - identify groupings of topics, links that makes sense
- make new documentation that we know we want/need:
  - write page about doing patrolling, creating accounts, etc
Software Updating
Sysadmin/app-admin work related to research / collaboration infrastructure+tools (wiki, email lists, calendar, git, hyak, kibo, web servers/sites)
Financial administration (reimbursements, payroll/hiring, travel, etc.)

Group Nurturing

People-focused, mostly less-frequent (quarterly-or-so).

facilitate group-process reflection/feedback/improvement sessions at retreats
train people on systems & tools (hyak/overleaf/R/etc.) The Resources Page is a general umbrella location.
newcomer orientations, recruitment, hiring
organize feedback sessions for RAs
outreach to adjacent communities, individuals who should come hang out!

@@ Line 4: / Line 4: @@
 === Regular (weekly+) ===
+==== Task descriptions + info ====
 * Take notes in the etherpad during meetings.
 ** See [[CommunityData:Etherpad | Etherpad Resources and How To]]
-** ''Past contributors:'' Aaron, Mako, Siying, Sohyeon, ...
 * Send announcements (including reminders) for meetings.
 ** Also entails sending reminders. For most meetings, try to include agenda in the announcement email
 ** See [[CommunityData:Email | Email-related Resources and How To]]
-** ''Past contributors:'' Aaron, Mako, ...
 * Scheduling workshop sessions (new)
 ** See: [[CommunityData:Workshop | Workshop]]
 ** Previously handled via "soft blocks"
-** ''Past contributors:'' ...
 * Communications
 ** See [[CommunityData:Blog_and_social_media | Blog and Social Media Resources and How To]]
 ** [[CommunityData:Blog_post_schedule | Blog post schedule]]
-** ''Past contributors:'' Mako, ...
+==== Task distribution ====
+{| class="wikitable"
+|-
+! Task
+! Past contributors/organizers
+! Current (FA2021)
+|-
+| Etherpad notetaking in meetings
+| Aaron, Mako, Siying, Sohyeon, ...
+| [proposed that this one is distributed across people throughout the quarter]
+|-
+| Meeting announcements (reminders, agenda)
+| Aaron, Mako
+|
+|-
+| Workshop schedule (prev. soft blocks)
+| ...
+|
+|-
+| Communications (blogs)
+| Mako
+|
+|}
 === Quarterly or so ===
+==== Task descriptions + info ====
 * Send around the scheduling poll each quarter
 ** See: [[CommunityData:HowToWhenToMeet | When To Meet How To]]
-** ''Past contributors:'' Kaylea, Nate, Regina, Sohyeon, ...
 * Organize retreats (virtual and non)
 ** See: [[CommunityData:Resources]]
 ** Virtual retreats (primarily C+F Sessions)
-*** ''Past contributors:'' Charlie, Floor, Kaylea, Sohyeon, ...
 ** In person retreats (more organizing tasks)
-*** ''Past contributors:'' Floor, Sohyeon, ...
 * Plan social events
 ** See past examples: [[CommunityData:Resources#Past_Meetups | Past Meetups]]
-*** ''Past contributors:'' [in the past thus far, this was just part of in-person retreats]
+==== Task distribution ====
+{| class="wikitable"
+|-
+! Task
+! Past contributors/organizers
+! Current (FA2021)
+|-
+| Scheduling poll
+| Kaylea, Nate, Regina, Sohyeon, ...
+|
+|-
+| Retreats: Virtual
+| Charlie, Floor, Kaylea, Sohyeon, ...
+|
+|-
+| Retreats: In-person
+| Floor, Sohyeon, ...
+|
+|-
+| Social events
+| [so far in the past, just part of retreats?]<br />
+|
+|}
 == Maintenance ==