CommunityData:Group Tasks: Difference between revisions
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* Take notes in the etherpad during meetings. | * Take notes in the etherpad during meetings. | ||
** See [[CommunityData:Etherpad | Etherpad Resources and How To]] | ** See [[CommunityData:Etherpad | Etherpad Resources and How To]] | ||
** ''Past contributors:'' Aaron, Mako, Siying, Sohyeon, ... | |||
* Send announcements (including reminders) for meetings. | * Send announcements (including reminders) for meetings. | ||
** Also entails sending reminders | ** Also entails sending reminders. For most meetings, try to include agenda in the announcement email | ||
** See [[CommunityData:Email | Email-related Resources and How To]] | ** See [[CommunityData:Email | Email-related Resources and How To]] | ||
** ''Past contributors:'' Aaron, Mako, ... | |||
* Scheduling workshop sessions (new) | * Scheduling workshop sessions (new) | ||
** See: [[CommunityData:Workshop | Workshop]] | ** See: [[CommunityData:Workshop | Workshop]] | ||
** Previously handled via "soft blocks" | ** Previously handled via "soft blocks" | ||
** ''Past contributors:'' ... | |||
* Communications | * Communications | ||
** See [[CommunityData:Blog_and_social_media | Blog and Social Media Resources and How To]] | ** See [[CommunityData:Blog_and_social_media | Blog and Social Media Resources and How To]] | ||
** [[CommunityData:Blog_post_schedule | Blog post schedule]] | ** [[CommunityData:Blog_post_schedule | Blog post schedule]] | ||
** ''Past contributors:'' Mako, ... | |||
=== Quarterly or so === | === Quarterly or so === | ||
* Send around the scheduling poll each quarter | * Send around the scheduling poll each quarter | ||
** See: [[CommunityData:HowToWhenToMeet | When To Meet How To]] | ** See: [[CommunityData:HowToWhenToMeet | When To Meet How To]] | ||
** ''Past contributors:'' Kaylea, Nate, Regina, Sohyeon, ... | |||
* Organize retreats (virtual and non) | * Organize retreats (virtual and non) | ||
** See: [[CommunityData:Resources]] | ** See: [[CommunityData:Resources]] | ||
** Virtual retreats | ** Virtual retreats (primarily C+F Sessions) | ||
*** ''Past contributors:'' Charlie, Floor, Kaylea, Sohyeon, ... | |||
** In person retreats (more organizing tasks) | ** In person retreats (more organizing tasks) | ||
*** ''Past contributors:'' Floor, Sohyeon, ... | |||
* Plan social events | * Plan social events | ||
** See past examples: [[CommunityData:Resources#Past_Meetups | Past Meetups]] | ** See past examples: [[CommunityData:Resources#Past_Meetups | Past Meetups]] | ||
*** ''Past contributors:'' [in the past thus far, this was just part of in-person retreats] | |||
== Maintenance == | == Maintenance == | ||
Revision as of 18:31, 13 October 2021
Operations
Ongoing actions with pretty regular periodicity.
Regular (weekly+)
- Take notes in the etherpad during meetings.
- See Etherpad Resources and How To
- Past contributors: Aaron, Mako, Siying, Sohyeon, ...
- Send announcements (including reminders) for meetings.
- Also entails sending reminders. For most meetings, try to include agenda in the announcement email
- See Email-related Resources and How To
- Past contributors: Aaron, Mako, ...
- Scheduling workshop sessions (new)
- See: Workshop
- Previously handled via "soft blocks"
- Past contributors: ...
- Communications
- See Blog and Social Media Resources and How To
- Blog post schedule
- Past contributors: Mako, ...
Quarterly or so
- Send around the scheduling poll each quarter
- See: When To Meet How To
- Past contributors: Kaylea, Nate, Regina, Sohyeon, ...
- Organize retreats (virtual and non)
- See: CommunityData:Resources
- Virtual retreats (primarily C+F Sessions)
- Past contributors: Charlie, Floor, Kaylea, Sohyeon, ...
- In person retreats (more organizing tasks)
- Past contributors: Floor, Sohyeon, ...
- Plan social events
- See past examples: Past Meetups
- Past contributors: [in the past thus far, this was just part of in-person retreats]
- See past examples: Past Meetups
Maintenance
More focused on infrastructure and tools. Less regular/predictable intervals. Sometimes mission-critical!
- Wiki Gardening
- read over 1-2 pages and identify you think they are up to date
- update lists of people, bios
- update publications
- update teaching/courses
- update your user page!
- go through resources page and...
- identify things that are out of out of date
- revise the out-of-date stuff and or recruit someone to help
- identify groupings of topics, links that makes sense
- make new documentation that we know we want/need:
- write page about doing patrolling, creating accounts, etc
- Software Updating
- Sysadmin/app-admin work related to research / collaboration infrastructure+tools (wiki, email lists, calendar, git, hyak, kibo, web servers/sites)
- Financial administration (reimbursements, payroll/hiring, travel, etc.)
Group Nurturing
People-focused, mostly less-frequent (quarterly-or-so).
- facilitate group-process reflection/feedback/improvement sessions at retreats
- train people on systems & tools (hyak/overleaf/R/etc.) The Resources Page is a general umbrella location.
- newcomer orientations, recruitment, hiring
- organize feedback sessions for RAs
- outreach to adjacent communities, individuals who should come hang out!
