CommunityData:Group Tasks: Difference between revisions

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=== Quarterly or so ===
=== Quarterly or so ===
Send around the scheduling poll each quarter  
* Send around the scheduling poll each quarter  
* See: [[CommunityData:HowToWhenToMeet | When To Meet How To page]]
** See: [[CommunityData:HowToWhenToMeet | When To Meet How To]]
 
* Organize retreats (virtual and non)
 
** See: [[CommunityData:Resources]]
Organize retreats (virtual and non)
** Virtual retreats
* See: [[CommunityData:Resources]]
** In person retreats (more organizing tasks)
* Virtual retreats
* Plan social events
* In person retreats (more organizing tasks)
** see list at: [[CommunityData:Resources]]
 
 
Plan social events
* see list at: [[CommunityData:Resources]]


== Maintenance ==
== Maintenance ==

Revision as of 03:30, 9 October 2021

Operations

Ongoing actions with pretty regular periodicity.

Regular (weekly+)

  • Send announcements (including reminders) for meetings.
  • Scheduling workshop sessions (new)
    • See: Workshop
    • Previously handled via "soft blocks"

Quarterly or so

Maintenance

More focused on infrastructure and tools. Less regular/predictable intervals. Sometimes mission-critical!

  • Wiki Gardening
    • read over 1-2 pages and identify you think they are up to date
    • update lists of people, bios
    • update publications
    • update teaching/courses
    • update your user page!
    • go through resources page and...
      • identify things that are out of out of date
      • revise the out-of-date stuff and or recruit someone to help
      • identify groupings of topics, links that makes sense
    • make new documentation that we know we want/need:
      • write page about doing patrolling, creating accounts, etc
  • Software Updating
  • Sysadmin/app-admin work related to research / collaboration infrastructure+tools (wiki, email lists, calendar, git, hyak, kibo, web servers/sites)
  • Financial administration (reimbursements, payroll/hiring, travel, etc.)

Group Nurturing

People-focused, mostly less-frequent (quarterly-or-so).

  • facilitate group-process reflection/feedback/improvement sessions at retreats
  • train people on systems & tools (hyak/overleaf/R/etc.) The Resources Page is a general umbrella location.
  • newcomer orientations, recruitment, hiring
  • organize feedback sessions for RAs
  • outreach to adjacent communities, individuals who should come hang out!