CommunityData:Meetup October 2022: Difference between revisions

Revision as of 18:11, 8 October 2022

We're meeting in Seattle on October 14 - 15! If you're calling in, we'll be at http://meet.jit.si/cdsc as per our custom.

We'll be taking group notes at in a shared Etherpad for the event. You can see the pad we created last time for an idea of what this might look like.

The Attendee Prep To Do List is now available!

Agenda

Thursday, October 13

Time	Event	Location	Notes
5:30-7:30pm	Dinner	AguaVerde (To be confirmed!)	Low-key social/food in the U District (1303 NE Boat St, Seattle, WA 98105)

Friday, October 14

Note on rooms: In addition to the CDSC lab and meetings rooms, we have CMU 126 for the full day and CMU 322 (Newslab) after 2pm (although the room should be available all day.

Time	Event	Location	Notes
8:30-9:30am	continental spread	CMU 306 / CDSC-UW Lab	We start promptly at 9:30 downstairs so arrive early if you want food/coffee!
9:30-10:20am	Lightning Talks Round #1	CMU 126	Randomly assigned!
10:20-10:30am	Break
10:30-11:20am	道 (dao/tao) of CDSC: a facilitated panel	CMU 126
11:20am-11:30am	Break
11:30am-12:20pm	Lightning Talks Round #2	CMU 126	Randomly assigned!
12:20pm-1:30pm	Lunch from (Xi'an noodles)	Outside/CMU 126	write out your order here
1:30-2:00pm	Lightning Talks Round #3	CMU 126	Randomly assigned!
2:00-3:00pm	Care and Feeding: whole-group conversation	CMU 126
3:00-3:30pm	PLACEHOLDER whole-group convo, 1-1s, and setup for reception	CMU 126
3:30-5:00pm	Open House / Reception (w/ Posters)	CMU 306 / CDSC-UW Lab
5:00-6:00pm	Group travel to dinner	Link Light Rail
5:00-6:00pm	Dinner	Different rail?

Saturday, October 15

Note on rooms: In addition to the CDSC lab and meetings rooms, we have CMU 126 for the full day and CMU 322 (Newslab), CMU 302 (Media Lab) and CMU 325 (Conference Room) from 8am-3pm.

Time	Event	Location	Notes
8:30-9:30am	continental spread	CMU 306 / CDSC-UW Lab	We start promptly at 9:30 downstairs so arrive early if you want food/coffee!
9:30-10:30am	Unconference Slot 1	TBD	See below!
10:30-11:30am	Unconference Slot 2	TBD	See below!
11:30-12:30pm	The Great Half Bake Off	TBD
12:30-1:30pm	Lunch from Saigon Deli	CMU 126 / Outside	write out your order here
1:30-2:30pm	Unconference Slot 3	TBD	See below!
2:30-6pm	Low key social/food afternoon time	Extraordinary Least Squares	pizza, beer, hanging out, etc

Unconference potential topics:

[Confirmed] Reading Group for Coase's penguin: all newcomers should attend this session!
informed consent doc for public research brainstorming/writing
workgroups on lab duties f2f sessions
Covid-19 Digital Observatory (kc)

Sunday, October 16

On Your Own

Attendee List

Attendee	Thursday Dinner	Friday Sessions (incl breakfast & lunch)	Friday Dinner	Saturday sessions (incl breakfast & lunch)	Saturday afternoon/evening (incl early dinner)
Nate	Maybe	Most likely	Yes	Unlikely
Jeremy	Yes, if it's late enough	Yes	Yes	Yes	Yes
Stef	Yes	Yes	Yes	Yes
Divya	No	Yes - lunch	No	No
Kaylea	Yes	Yes	Yes	Yes
Sohyeon	Yes	Yes	Yes	Yes
Emilia	No	Yes -- should be able to attend all, unless I need to TA from 2:30-3:30	No	Yes
Dyuti	Yes, if it's late enough	Yes	Yes	Yes	Most likely
Aaron	Yes	Yes	Yes	Yes
Hsuen-Chi (Hazel)	Yes, if it's late enough	Yes	Yes	Yes
Regina	Yes	Yes	Yes	Yes
Floor	Yes	Yes	Yes	Yes
Salt	Yes	Yes	Yes	Yes
Nick V	Yes	Yes	Yes	Yes
Ryan F	Yes, if it's late enough	Yes	Yes	Yes
Molly	Yes	Yes	Yes	Yes
Yibin	Yes	Yes!	Yes	Yes
Ellie	Yes	Yes	Yes	Yes
Carl	Yes	Yes	Yes	Yes
Mako	Yes	Yes	Yes	Yes	Yes
Charlie	Yes	First half of day, second half will be in afternoon meetings	Maybe	Yes	Maybe

Dietary Restrictions

[No need to add yourself here if you are unrestricted.]

Name	Dietary notes
Emilia	vegetarian -- have class during M/W/F lunch & unlikely to attend dinners -- prefer not to eat indoors
Aaron	vegetarian; allergies (nuts, sesame)
Floor	vegetarian (most of the time at least)
Charlie	vegetarian
Ryan	gluten-free
Molly	vegetarian (no cilantro)
Mako	vegetarian
Sohyeon	vegetarian (most of the time)

Travel Plans

If you are traveling in from outside, add your name and arrival details here (days, times and flights if you have them, status (purchased/in-progress), any notes).

Copy /paste format, fill in with your details:

[NAME]
- 🛬Date - [WEEKDAY], October [DAY] [time and flight information]
- 🛫Date - [WEEKDAY], October [DAY] [time and flight information]
- Status: [PURCHASED / NOT PURCHASED]

St3f
- 🛬Date - Wednesday, October 12 [arrival 9am]
- 🛫Date - Monday, October 17 [departure 5pm]
- Status: [PURCHASED]

Floor
- 🛬Date - Wednesday, October 12th [9:09a-11:46am; UA748]
- 🛫Date - Sunday, October 16th [5:59p-11:55p; DL1116]
- Status: PURCHASED
- Would like to crash somewhere Thu - Sat.

Sohyeon
- 🛬Date - Monday, October 10th [7:25a-10:01am; UA580]
- 🛫Date - Sunday, October 16 [5:59p-11:55p; DL1116]
- Status: PURCHASED
- Have arranged own accommodation for the first three nights; so looking to crash somewhere Thu, Fri, Sat nights.

Carl
- 🛬Date - Thursday, October 13th [7:00-9:45a; Alaska 248]
- 🛫Date - Sunday, October 16 [10:10p-6:20a; DL2621]
- Status: PURCHASED
- Accommodations requested!

Nick Vincent
- I'm flying in early Tuesday* morning. I have lodging plans, but will be a bit far from UW, so I'm happy to join in on group accommodations if my marginal impact is low (i.e. if I can join in without requiring an additional room to be booked, and mainly just make things easier/cheaper and not harder/more expensive). Otherwise, I'll figure things out on my own!
- 🛫Date - Sunday, October 16
- Status: PURCHASED

Regina
- 🛬Date - Thursday, October 13th [11:16am-02:26pm; DL1481]
- 🛫Date - Tuesday, October 18th [03:16pm-06:00pm; DL1334]
- Status: PURCHASED
- Have arranged own accommodation.

Molly
- 🛬Date - Monday, October 10 [time and flight information]
- 🛫Date - Sunday, October 16 [time and flight information]
- Status: PURCHASED

Jeremy
- 🛬Date - Thursday, October 13th [3:42pm–6:21pm; UA2278]
- 🛫Date - Sunday, October 16th [11:07am–5:07pm; USA2245]
- Status: PURCHASED

Dyuti, Hazel, Ryan
- 🛬Date - Thursday, October 13th [3:42pm–6:21pm; UA2278]
- 🛫Date - Sunday, October 16th [11:07am–5:07pm; USA2245]
- Status: PURCHASED

Seattle People To-do

Logistics Planning

Get attendance list + travel details of people flying in
Get dietary restrictions
Decide retreat schedule
Figure out what the social event will be
Determine restaurants/ordering food
Reach out to any potential speakers if we want to have research presentations
Schedule C&F sessions

Accommodations

Nate, Emilia, and Ellie are leading this. They will organize AirBnBs for people who want to stay in an AirBnB with other group members and link people able to offer accommodations to people coming in from out of town willing to stay at someone's home. People can get their own places to stay by themselves if they want as well.

Guests seeking accommodation

If you need accommodations, please fill out the form below.

Name	Do you need accommodations?	What kind are you looking for (Local Host, AirBnb, Hotel)?
Sohyeon	Yes	Local host or AirBnb
Stef	Now	Staying with friends
Floor	Yes	Local host or AirBnb
Jeremy	Yes	Whatevs
Dyuti	Yes	Local Host or AirBnB
Hsuen-Chi (Hazel)	Yes	Local Host or AirBnB
Carl	Yes	Any
Nick V	Would like to join for Thurs-Sat -- but only if marginal impact of my participation is low.	Any
Ryan	Yes	Local Host or AirBnB`

Potential hosts

If you are willing to host someone from out of town, please add yourself to this form:

Name	Description of sleeping arrangement (how many couches, guest rooms)	Location (neighborhood, distance to campus)	Match
Mako	Futon in the basement	Capitol Hill (15m ride to UW / 25m home; bikes likely available); 30 minutes or so by light rail + walking	Molly

Meal planning

Charlie, Regina, and Aaron are working on this.

Obtain list of dietary restrictions
Plan breakfast/lunch/dinner/snacks
Make reservations / catering orders for any restaurants

Activity planning

Mako, Kaylea, and Yibin are organizing the schedule

Outline work-related events
Decide on non-work events
Decide on where we will hold the event(s)

Session ideas

Please add your initials to vote for sessions / activities.

Goals: help newcomers feel welcome; reinforcing and establishing a safe, shared exchange of ideas, that it's okay to pitch out-there ideas; not every idea needs to turn into a project; stuff that is hard to do remotely (making people feel like they're part of the club)

Housekeeping stuff / keeping people up to speed on things like Hyak (NT; BMH; MDB; JF)
Time for open-ended conversation on a set of topics or prompts
Ways to facilitate interaction and intellectual exchange
Half-baked off (BMH; MDB; JF; RC,DJ; NV)
Lightning talks on everyone's work (so we all know what everyone else is doing) (NT; FF; SD; BMH; KC; MDB; JF; YF; RC,DJ; NV)
A reading group of fun / canonical texts (BMH; MDB; YF, RC)
Social activities (NT; FF; SD; BMH; KC; MDB; JF; YF; RC,DJ; NV)
Things that make a good newcomer experience (NT; FF; BMH; YF; NV)
Expressing and communicating work and ideas (e.g. Matsuzaki outlines) (KC; RC,DJ)
The lifecycle of research, how we develop research questions, etc (MDB)
Things we wish we knew when we start(ed) grad school (BMH; JF; YF,DJ; NV)
The CDSC way of being a scholar; how to be in a lab/the CDSC; what makes CDSC special/unique; (NT; FF; SD; BMH; KC; MDB; YF)
C&F / workshops (small number? plan for after newcomer workshop) (BMH; JF,DJ)
invite a guest(s) (SD; BMH; MDB)
coworking sessions/unconference (FF; BMH; KC)

Ideas of fun things to do

Previous Meetups

We meet roughly twice a year and you can see what we've done in the past at:

@@ Line 366: / Line 366: @@
 *Floor
-** 🛬Date - Monday, October 10th [7:25a-10:01am; UA580]
+** 🛬Date - Wednesday, October 12th [9:09a-11:46am; UA748]
-** 🛫Date - Sunday, October [DAY] [5:59p-11:55p; DL1116]
+** 🛫Date - Sunday, October 16th [5:59p-11:55p; DL1116]
 ** Status: '''PURCHASED'''
-** Will arrange my own accommodation on the first three nights and the last night; so would like to crash somewhere Thu - Sat.
+** Would like to crash somewhere Thu - Sat.
 *Sohyeon