CommunityData:Meetup September 2024: Difference between revisions
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Revision as of 15:45, 11 July 2024
We're meeting in West Lafayette on September 11--13!
We'll be taking notes in this shared Etherpad for full group events and breakout session notes here.
Organizers have used this etherpad to sketch plans and communications.
COVID-19 note
We will have rapid antigen tests for whoever wants to test for COVID-19 upon arrival. We will also make sure that we have masks and hand sanitizer in the room.
Agenda
Daily schedule
Note that this is all VERY tentative right now
Wednesday, 11 September 2024 (optional)
| Time | Event | Location | Notes |
|---|---|---|---|
| ≥6pm | Casual dinner | TBD | Self-organized, local hosts happy to help/join visitors! |
Thursday, 12 September 2024
| Time | Event | Location | Notes |
|---|---|---|---|
| 8:30AM-9:00AM | Breakfast spread | TBD | |
| 9:00-9:45AM | Welcome, announcements, overview + intros of new people | TBD | |
| Thursday morning | Half Bake-Off? Workshop sessions? | TBD | |
| Lunchtime | Lunch | TBD | |
| Thursday afternoon | More workshop sessions? Unconference? | TBD | |
| Thursday evening | TBD - something fun |
Friday, 13 September 2024
| Time | Event | Location | Notes |
|---|---|---|---|
| Friday Morning | Breakfast | TBD | |
| 10-12 (?) | Community Data Science Symposium | TBD | |
| 12-1 | Lunch and Keynote speaker | TBD | |
| Afternoon | Early dinner | Jeremy's house |
How breakout workshop sessions will work
This year, we'd like to make a call for almost everyone to come with something to share and workshop/get feedback on. If it is a more substantive document that requires more reading time, please share it one week in advance of the retreat. If it is something that can be read in the first 5 minutes of your session, you can bring it ad hoc.
- We are planning for 3 breakout sessions for small group workshop/feedback to facilitate more interaction and discussion, and each session will have 3 groups, with 2 people sharing stuff per session. This means there should be enough time/slots to workshop 18 things!
- Each session (#1, #2, #3) the breakout groups will be different - the idea will be for everyone to have been in a small group with everyone else at least once :)
- As mentioned above, per group, there will be 2 people presenting over the course of 1 hr 15 min- so you can anticipate each person to have about 30 minutes, with a 5 minute break in between. In the final 10 minutes it could be nice to come back to the big group and share some ideas, thoughts, insights to the group at large! Or, you can use the extra 10 minutes as padding to account for any overflow in time-keeping.
- We recommend having a dedicated time-keeper in each breakout session.
Unconference Ideas
Attendee List
| Attendee | Wednesday Dinner | Thursday Sessions (incl breakfast & lunch) | Thursday Dinner | Friday sessions (incl breakfast & lunch) | Friday afternoon/evening (incl early dinner); Family welcome! (if so, how many people?) |
|---|---|---|---|---|---|
| Jeremy F. | Yes | Yes | Yes | Yes | Yes (+6!) |
| Madison D. | Yes | Yes | Maybe (TBD) | No | No |
| Kaylea | Yes | Yes | Yes | Yes | Yes |
| Aaron | Yes | Yes | Yes | Yes | No |
Dietary Restrictions
[No need to add yourself here if you are unrestricted.]
| Name | Dietary notes |
|---|---|
| Aaron | Vegetarian; allergies to sesame/tahini, nuts (except almonds/peanuts) |
Accommodations
Guests seeking accommodation
If you need accommodations, please fill out the form below.
| Name | Do you need accommodations? | What kind are you looking for (Local Host, AirBnb, Hotel)? | What nights? |
|---|---|---|---|
| Aaron | Yes | Whatever works | W-Th |
Potential hosts
If you are willing to host someone from out of town, please add yourself to this form:
| Name | Description of sleeping arrangement (how many couches, guest rooms) | Location (neighborhood, distance to campus) | Match |
|---|---|---|---|
Organizing
See the page on /Session planning for more details.
The teams include:
Travel Plans
If you are traveling in from outside, add your name and arrival details here (days, times and flights if you have them, status (purchased/in-progress), any notes).
Copy /paste format, fill in with your details:
- [NAME]
- 🛬Date - [WEEKDAY], September [DAY] [time and flight information]
- 🛫Date - [WEEKDAY], September [DAY] [time and flight information]
- Status: [PURCHASED / NOT PURCHASED]
Previous Meetups
We meet roughly twice a year and you can see what we've done in the past at:
