CommunityData:Meetup September 2023: Difference between revisions

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We're meeting in Evanston on September 22-23!  
We're meeting in Evanston on September 22-23!  


We'll be taking group notes at [https://etherpad.wikimedia.org/p/cdsc-202309 in a shared Etherpad for the event]. You can see [https://pad.riseup.net/p/CDSC-Spr19 the pad we created last time] for an idea of what this might look like.
We'll be taking notes in [https://etherpad.communitydata.science/p/cdsc-202309 this shared Etherpad for full group events] and [https://etherpad.communitydata.science/p/cdsc_retreat_202309_breakout_notes breakout session notes here].


Organizers have used this [https://etherpad.communitydata.science/p/Meetup_September_2023 etherpad] to sketch plans and communications. The [[/Pre-meetup todo list]] can be built as well!
Organizers have used this [https://etherpad.communitydata.science/p/Meetup_September_2023 etherpad] to sketch plans and communications.


== COVID-19 note ==
== COVID-19 note ==
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!Notes
!Notes
|-
|-
| TBD
| 4-6pm
| HCI+D Event
| CDSC Fall welcome reception (hosted by [https://hci.northwestern.edu Northwestern Center on HCI+D])
| TBD
| HCI+D space (Frances Searle Building, Room 1-221)
|
| Give stickers to people who come who aren't from the lab!
|-
|-
| TBD
| ≥6pm
| Casual dinner
| Casual dinner
| TBD
| TBD
| Perhaps self-organized, leave relatively open?
| Self-organized, local hosts happy to help/join visitors!
|}
|}


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| 9:00-9:45AM
| 9:00-9:45AM
| Welcome, announcements, overview + intros of new people
| Welcome, announcements, overview + intros of new people
| TBD
| FSB 1 - 483
|  
|  
|-
|-
| 9:45AM-10:55AM
| 9:45AM-11:55AM
| The Great Half Bake-Off  
| The Great Half Bake-Off  
| TBD
| FSB 1 - 483
| We ask that *everyone* go, at least in part to introduce themselves! If you need a template, we will provide one. Each person will have about 3.5 minutes, so ideally your half-bake takes up 1-2 minutes and the rest is rapid response from the audience.
| ([https://drive.google.com/drive/folders/1LwiAA80MxFv3kBZj0Hk69OcAm99e34d7 Slides here plz]). We ask that *everyone* go, at least in part to introduce themselves! If you need a template, we will provide one. Each person will have about 3.5 minutes, so ideally your half-bake takes up 1-2 minutes and the rest is rapid response from the audience.
|-
|-
| 10:55AM-11:00AM
| 11:15AM-11:30AM
| Break
| Break
|
|
|
|
|-
|-
| 11:00AM-12:15PM
| 11:30AM-12:20PM
| Breakout workshop session #1
| Breakout workshop session #1
| FSB 2-430 (Back, front, conference room)
| FSB 2-430 (conf, back) & 1-483
| See event description under the agenda. <br>
| See event description under the agenda. <br>
* Group A: TBD
* Group A (2-430 back): <b>floor, mako,</b> emily, carolyn, haomin, dyuti
* Group B: TBD
* Group B (1-483): <b>yibin, aaron p*,</b> carl, kaylea, matt, ellie, aaron s., zarine
* Group C: TBD
* Group C (2-430 conference): <b>nate, jeremy*,</b> kevin, molly
* (<b>bold</b> is presenting; * means not circulating ahead of time)
|-
|-
| 12:15PM-1:15PM
| 12:20PM-1:15PM
| Lunch (catered from [https://www.tomatefreshkitchen.com/ Tomate Fresh])
| Lunch (catered from [https://www.tomatefreshkitchen.com/ Tomate Fresh])
| FSB 2-430  
| FSB 2-430  
|  
| The order has been placed! (from [https://etherpad.communitydata.science/p/retreat2023-tomate this etherpad])
|-
|-
| 1:15PM-2:30PM
| 1:15PM-2:30PM
| Breakout workshop session #2
| Breakout workshop session #2
| FSB 2-430 (Back, front, conference room)
| FSB 2-430 (conf, back) & 1-483
|  
|  
* Group A: TBD
* Group A (2-430 back): <b>kevin*, carolyn,</b> molly, matt, jeremy, haomin, ellie
* Group B: TBD
* Group B (1-483): <b>dyuti*, aaron s.*,</b> aaron p., zarine, yibin, floor
* Group C: TBD
* Group C (2-430 conference): <b>emily*, kaylea,</b> carl, mako, nate
* (<b>bold</b> is presenting; * means not circulating ahead of time)
|-
|-
| 2:30PM-3:15PM
| 3:00PM-3:45PM
| Unconference Slot #1 (45 min)
| Unconference Slot #1 (45 min)
| TBD
| FSB spaces, nearby as-needed
| Current topics on the slate (certainly can add more):
| Current topics  
* Intro to the Lab + Grad School Tips;
 
* "Things I Feel Like I Should Know But Don't; or, What is Kibo, Anyway?"
* Conference Room - FOSS Conversation
* Jeff and Lake Walk
|-
|-
| 3:15PM-3:30PM
| 3:45PM-4:00PM
| Break
| Break
|  
|  
|  
|  
|-
|-
| 3:30PM-4:30PM
| 4:00PM-4:45PM
| Unconference Slot #2 (60 min)
| Unconference Slot #2 (60 min)
| TBD
| FSB spaces, nearby as-needed
| Current topics on the slate (certainly can add more):
| Current topics on the slate (certainly can add more):
* Writing a long-term research agenda in a research statement
* Classroom - Mapping the Internet
|-
* Conference Room - Intro to the Lab w Mako
| 4:30PM-5:00PM
| Unconference Slot #3 (30 min)
| TBD
| Current topics on the slate (certainly can add more):
* Crafting decor / make NU lab space more colorful
* Revamping the group wiki together
|-
|-
| 5:00PM-6:00PM
| 5:00PM-6:00PM
| Re-energize and trek to dinner together
| Re-energize as we ride the Purple Line to Ping Pong Party together
|  
|  
|  
|  
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| 6:00PM-?
| 6:00PM-?
| Dinner reservation + social
| Dinner reservation + social
| TBD
| SPIN Chicago (344 N State St, Chicago, IL 60654)
| Current most popular evening social event is going to a chill bar that also has a non-alcoholic drink menu and hanging out
| We're going to play ping pong (maybe even have a bracket or something) and hang out and eat food and be merry. :')
|}
|}


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!Notes
!Notes
|-
|-
|6:30AM
|8:00AM
|Sunrise swim!  
|(not)Sunrise swim!  
|Meet at TBD
|Meet at FSB
|Sun is expected to rise at 6:39 AM
|Sun is expected to rise at 6:39 AM
|-
|-
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|9:30AM-10:45AM
|9:30AM-10:45AM
|Breakout session #3
|Breakout session #3
| FSB 2-430 (front, back, conference room)
| FSB 2-430 (conf, back) & 1-483
|  
|  
* Group A: TBD
* Group A (2-430 back): <b>sohyeon, zarine,</b> kevin, matt, mako, dyuti, carolyn
* Group B: TBD
* Group B (1-483): <b>carl, haomin*,</b> floor, jeremy, ellie, nate
* Group C: TBD
* Group C (2-430 conference): <b>molly</b> emily, aaron s., kaylea, yibin, aaron p.
* (<b>bold</b> is presenting; * means not circulating ahead of time)
|-
|-
|10:45AM-11AM
|10:45AM-11AM
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|
|
|-
|-
|11:00AM-11:50AM
|11:00AM-12PM
|Lab meta and care discussion
|Lab meta and care discussion
|TBD
|FSB 1 - 483
|
|-
|12:00 PM - 12:15 PM
|Break
|
|
|
|-
|-
|1:00PM-2:00PM
|12:15PM-1:15PM
|Unconference Slot #4
|Unconference Slot #4
|TBD
|FSB spaces, nearby as-needed
|Current topics on the slate (certainly can add more):
|Current topics on the slate (certainly can add more):
* Ethics of digital trace data
* Ethics of digital trace data
|-
|-
|2:00PM-3:00PM
|1:15PM-2:00PM
|Visual mapping exercise all together
|Wrapping Up 
|TBD
|FSB 1-221 (HCI+D space)
|We'll create a physical visual map of all the projects, empirical settings, topics that we collectively study!
|Wrapping up Meetup 2023
|-
|3:00-3:30PM
|Closing + reflections
|TBD
|
|-
|-
|3:30PM-6:30PM
|3:00PM-6:30PM
|Late lunch/early Ethiopian dinner from [https://www.tesfacuisine.com/ Tefsa]
|Late lunch/early Ethiopian dinner from [https://www.tesfacuisine.com/ Tefsa]
|Generously hosted by ashaw
| Aaron+family's home (1262 W Bryn Mawr Ave, 60660)
|Arrive as you like, but it will indeed end at 6:30!
|Arrive as you like, but we will end at 6:30 to accommodate bath/bedtime!


|-
|-
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* Community engagement and collaboration in using digital trace data for research (sohw)
* Community engagement and collaboration in using digital trace data for research (sohw)
* <b>Note:</b> We could easily replace any of the unconference sessions with an event inviting a guest / community member to speak on something of their choice, or something else more structured/concrete if desired.
* <b>Note:</b> We could easily replace any of the unconference sessions with an event inviting a guest / community member to speak on something of their choice, or something else more structured/concrete if desired.
* Board games!


== Attendee List ==
== Attendee List ==
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! Saturday afternoon/evening (incl early dinner); Family welcome! (if so, how many people?)
! Saturday afternoon/evening (incl early dinner); Family welcome! (if so, how many people?)
|-
|-
| Aaron
| Aaron S.
| Yes
| Yes
| Maybe
| Maybe
Line 225: Line 225:
| Yes
| Yes
| Yes
| Yes
| Yes
| Yes
| Yes
| Yes
|-
| Nate
| No
| Probably Not
| Yes
| Yes
| Yes
| Yes
Line 246: Line 254:
| Yes ([[wikipedia:Foot Clan|Foote Clan]] probably isn't coming, but I will update if that changes)
| Yes ([[wikipedia:Foot Clan|Foote Clan]] probably isn't coming, but I will update if that changes)
|-
|-
| Ryan, Dyuti, Hazel
| Dyuti
| No  
| No  
| No
| No
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|-
|-
| Carolyn
| Carolyn
| Yes
| Maybe
| Yes
| Maybe
| Maybe (class 10-11)
| Yes
| Yes
| Yes
| Yes
| Yes
| Yes
| No
|-
|-
|-
|-
| Emily Z
| Emily Z
| Yes
| No
| Yes
| No
| Yes
| Yes
| Yes
| Yes
| No
| Yes
| Yes
| No
|-
|-
| Carl
| Carl
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| Kaylea  
| Kaylea  
| Yes  
| Yes  
| Maybe
| Yes
| Yes
| Probably
| Yes
| Yes
| Yes
| Yes
| 2 adults including me, 3 children
| 2 adults including me, 3 children
Line 345: Line 353:
| Aaron P.
| Aaron P.
| No
| No
| Maybe
| No
| Yes
| Yes
| Yes
| Yes
Line 358: Line 366:
| Yes
| Yes
| Yes
| Yes
| Yes
| Yes (+2)
|-
|-
|}
|}
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=== Guests seeking accommodation ===
=== Guests seeking accommodation ===
'''If you need accommodations,''' please fill out the form below.
'''If you need accommodations,''' please fill out the form below.
'''Update:''' Reservations have been made. Please reach out to Jeremy with questions.


{| class="wikitable"
{| class="wikitable"
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| Open to anything!
| Open to anything!
| Friday only
| Friday only
|-
| Nate
| Yes
| Open to anything!
| Thurs-Sat
|-
|-
| Hazel
| Hazel
Line 447: Line 462:
| Yes
| Yes
| Open to anything!
| Open to anything!
| Probably Thursday, definitely Friday, not Saturday
| Thursday, Friday, and Saturday
|-
|-
|}
|}
Line 471: Line 486:
| Uptown
| Uptown
| Sohw
| Sohw
|-
|
|
|
|
|}
|}


Line 535: Line 545:


*Haomin
*Haomin
** 🛬Date - THURSDAY, September 21 11:51 PM ORD, DL 1074
** 🛫Date - SUNDAY, September 24 6:50 PM ORD, DL 2821
** Status: '''[PURCHASED]'''
*Aaron P.
** 🛬Date - THURSDAY, September 21 11:51 PM ORD, DL 1074
** 🛬Date - THURSDAY, September 21 11:51 PM ORD, DL 1074
** 🛫Date - SUNDAY, September 24 6:50 PM ORD, DL 2821
** 🛫Date - SUNDAY, September 24 6:50 PM ORD, DL 2821

Latest revision as of 14:24, 25 September 2023

We're meeting in Evanston on September 22-23!

We'll be taking notes in this shared Etherpad for full group events and breakout session notes here.

Organizers have used this etherpad to sketch plans and communications.

COVID-19 note[edit]

We will have rapid antigen tests for whoever wants to test for COVID-19 upon arrival. We will also make sure that we have masks and hand sanitizer in the room.

Agenda[edit]

Daily schedule[edit]

Thursday, 21 September 2023 (optional)

Time Event Location Notes
4-6pm CDSC Fall welcome reception (hosted by Northwestern Center on HCI+D) HCI+D space (Frances Searle Building, Room 1-221) Give stickers to people who come who aren't from the lab!
≥6pm Casual dinner TBD Self-organized, local hosts happy to help/join visitors!

Friday, 22 September 2023

Time Event Location Notes
8:30AM-9:00AM Breakfast spread FSB 2-430 Food will be in 2-430, but you're free to eat elsewhere (e.g. outdoors)! This applies for all breakfast and lunch spreads.
9:00-9:45AM Welcome, announcements, overview + intros of new people FSB 1 - 483
9:45AM-11:55AM The Great Half Bake-Off FSB 1 - 483 (Slides here plz). We ask that *everyone* go, at least in part to introduce themselves! If you need a template, we will provide one. Each person will have about 3.5 minutes, so ideally your half-bake takes up 1-2 minutes and the rest is rapid response from the audience.
11:15AM-11:30AM Break
11:30AM-12:20PM Breakout workshop session #1 FSB 2-430 (conf, back) & 1-483 See event description under the agenda.
  • Group A (2-430 back): floor, mako, emily, carolyn, haomin, dyuti
  • Group B (1-483): yibin, aaron p*, carl, kaylea, matt, ellie, aaron s., zarine
  • Group C (2-430 conference): nate, jeremy*, kevin, molly
  • (bold is presenting; * means not circulating ahead of time)
12:20PM-1:15PM Lunch (catered from Tomate Fresh) FSB 2-430 The order has been placed! (from this etherpad)
1:15PM-2:30PM Breakout workshop session #2 FSB 2-430 (conf, back) & 1-483
  • Group A (2-430 back): kevin*, carolyn, molly, matt, jeremy, haomin, ellie
  • Group B (1-483): dyuti*, aaron s.*, aaron p., zarine, yibin, floor
  • Group C (2-430 conference): emily*, kaylea, carl, mako, nate
  • (bold is presenting; * means not circulating ahead of time)
3:00PM-3:45PM Unconference Slot #1 (45 min) FSB spaces, nearby as-needed Current topics
  • Conference Room - FOSS Conversation
  • Jeff and Lake Walk
3:45PM-4:00PM Break
4:00PM-4:45PM Unconference Slot #2 (60 min) FSB spaces, nearby as-needed Current topics on the slate (certainly can add more):
  • Classroom - Mapping the Internet
  • Conference Room - Intro to the Lab w Mako
5:00PM-6:00PM Re-energize as we ride the Purple Line to Ping Pong Party together
6:00PM-? Dinner reservation + social SPIN Chicago (344 N State St, Chicago, IL 60654) We're going to play ping pong (maybe even have a bracket or something) and hang out and eat food and be merry. :')

Saturday, 23 September 2023

Time Event Location Notes
8:00AM (not)Sunrise swim! Meet at FSB Sun is expected to rise at 6:39 AM
9:00AM-9:30AM Breakfast spread FSB 2-430
9:30AM-10:45AM Breakout session #3 FSB 2-430 (conf, back) & 1-483
  • Group A (2-430 back): sohyeon, zarine, kevin, matt, mako, dyuti, carolyn
  • Group B (1-483): carl, haomin*, floor, jeremy, ellie, nate
  • Group C (2-430 conference): molly emily, aaron s., kaylea, yibin, aaron p.
  • (bold is presenting; * means not circulating ahead of time)
10:45AM-11AM Break
11:00AM-12PM Lab meta and care discussion FSB 1 - 483
12:00 PM - 12:15 PM Break
12:15PM-1:15PM Unconference Slot #4 FSB spaces, nearby as-needed Current topics on the slate (certainly can add more):
  • Ethics of digital trace data
1:15PM-2:00PM Wrapping Up FSB 1-221 (HCI+D space) Wrapping up Meetup 2023
3:00PM-6:30PM Late lunch/early Ethiopian dinner from Tefsa Aaron+family's home (1262 W Bryn Mawr Ave, 60660) Arrive as you like, but we will end at 6:30 to accommodate bath/bedtime!
6:30PM- The evening is yours to reclaim!

How breakout workshop sessions will work[edit]

This year, we'd like to make a call for almost everyone to come with something to share and workshop/get feedback on. If it is a more substantive document that requires more reading time, please share it one week in advance of the retreat (by Sept 15, to Sohyeon, who will centralize them all and share a Drive link). If it is something that can be read in the first 5 minutes of your session, you can bring it ad hoc.

  • We are planning for 3 breakout sessions for small group workshop/feedback to facilitate more interaction and discussion, and each session will have 3 groups, with 2 people sharing stuff per session. This means there should be enough time/slots to workshop 18 things!
  • Each session (#1, #2, #3) the breakout groups will be different - the idea will be for everyone to have been in a small group with everyone else at least once :)
  • As mentioned above, per group, there will be 2 people presenting over the course of 1 hr 15 min- so you can anticipate each person to have about 30 minutes, with a 5 minute break in between. In the final 10 minutes it could be nice to come back to the big group and share some ideas, thoughts, insights to the group at large! Or, you can use the extra 10 minutes as padding to account for any overflow in time-keeping.
  • We recommend having a dedicated time-keeper in each breakout session.

Unconference Ideas[edit]

Please add to this list as desired!!!

  • Crafting (wall decor for the NU-lab) while we talk about research (e.g., how do we come up with research questions? how do grants work? whatever)
  • Lab care and structure
  • Community engagement and collaboration in using digital trace data for research (sohw)
  • Note: We could easily replace any of the unconference sessions with an event inviting a guest / community member to speak on something of their choice, or something else more structured/concrete if desired.
  • Board games!

Attendee List[edit]

Attendee Thursday - HCI+D Event Thursday Dinner Friday Sessions (incl breakfast & lunch) Friday Dinner Saturday sessions (incl breakfast & lunch) Saturday afternoon/evening (incl early dinner); Family welcome! (if so, how many people?)
Aaron S. Yes Maybe Yes Yes Yes Yes (+1 adult +2 little people)
Sohyeon No :( No :( No :( No :( Yes Yes
Floor Yes Yes Yes Yes Yes Yes
Nate No Probably Not Yes Yes Yes Yes
Yibin Probably Yes Yes Yes Yes Yes
Jeremy No No Yes Yes Yes Yes (Foote Clan probably isn't coming, but I will update if that changes)
Dyuti No No Yes Yes Yes Yes
Haomin No No Yes Yes Yes Yes
Carolyn Maybe Maybe Yes Yes Yes No
Emily Z No No Yes No Yes No
Carl Yes Yes Yes Yes Yes Yes
Kaylea Yes Yes Yes Yes Yes 2 adults including me, 3 children
Mandi Yes Yes No No No No
Matt Yes Yes Probably Yes Yes (need to run brief errand between 10am and 1pm) Yes
Ellie No Yes Yes Yes Yes Yes
Molly Yes Yes Yes Yes Yes Yes
Zarine No Yes Yes Yes Yes Yes
Kevin No yes Yes Yes Yes Yes
Aaron P. No No Yes Yes Yes Yes
Mako Yes Yes Yes Yes Yes Yes (+2)

Dietary Restrictions[edit]

[No need to add yourself here if you are unrestricted.]

Name Dietary notes
Floor vegetarian
Aaron vegetarian, allergies to sesame, most nuts
Sohyeon heavily prefer vegetarian
Molly vegetarian, no cilantro
Ryan Gluten free, limited dairy (cheese is great, mostly just need to avoid meals drenched in cream/milk)
Aaron P. Can't ingest any nuts
Mako vegetarian

Accommodations[edit]

Guests seeking accommodation[edit]

If you need accommodations, please fill out the form below.

Update: Reservations have been made. Please reach out to Jeremy with questions.

Name Do you need accommodations? What kind are you looking for (Local Host, AirBnb, Hotel)? What nights?
Yibin Yes :) Open to anything Thursday, Friday and Saturday
Ryan Yes Open to anything! Friday only
Haomin Yes Open to anything! Thursday, Friday, Saturday
Jeremy Yes Open to anything! Friday only
Nate Yes Open to anything! Thurs-Sat
Hazel Yes Open to anything! Friday only
Ellie Yes Open to anything Thursday, Friday, Saturday
Dyuti Yes Open to anything! Definitely Friday, probably Saturday
Zarine Yes Open to anything! Thursday, Friday, and Saturday
Aaron P. Yes Open to anything! Thursday, Friday, and Saturday

Potential hosts[edit]

If you are willing to host someone from out of town, please add yourself to this form:

Name Description of sleeping arrangement (how many couches, guest rooms) Location (neighborhood, distance to campus) Match
Aaron 1 bed in guest room/office Andersonville Mako
Floor 1 couch Uptown Sohw

Organizing[edit]

See the page on /Session planning for more details.

The teams include:

  • Accommodations (Matt, Molly)
  • Schedule (Sohyeon, Kevin)
  • Meal planning (Floor)
  • Social event(s) (Kevin)

Travel Plans[edit]

If you are traveling in from outside, add your name and arrival details here (days, times and flights if you have them, status (purchased/in-progress), any notes).

Copy /paste format, fill in with your details:

  • [NAME]
    • 🛬Date - [WEEKDAY], September [DAY] [time and flight information]
    • 🛫Date - [WEEKDAY], September [DAY] [time and flight information]
    • Status: [PURCHASED / NOT PURCHASED]
  • Sohyeon
    • 🛬Date - FRIDAY, September 22 [YYZ-ORD, 9:15PM-10:19PM, UA 5544]
    • 🚗Date - THURSDAY, September 28 ~10AM (driving down to Georgia - will be offline 28th, 29th)
    • Status: [PURCHASED]
  • Nate
    • 🛬Date - THURSDAY, September 21 [SEA-ORD, 12:19PM-6:29PM, AS 410]
    • 🛬Date - SUNDAY, September 24 [ORD-SEA, 8:40AM-11:22AM, AS 329]
    • Status: [PURCHASED]
  • Kaylea
    • 🛬Date - SATURDAY, September 16 11:58 p.m. ORD, AS 538
    • 🛫Date - MONDAY, September 25 4:07 p.m. ORD, UA 2076
    • Status: [PURCHASED]
  • Zarine
    • 🛬Date - THURSDAY, September 21 12:18 P.M., ORD, DL 2249
    • 🛫Date - SUNDAY, September 24 6:50 P.M., ORD, DL 2821
    • Status: [PURCHASED]
  • Ellie
    • 🛬Date - THURSDAY, September 21 11:51 PM ORD, DL 1074
    • 🛫Date - SUNDAY, September 24 6:50 PM ORD, DL 2821
    • Status: [PURCHASED]
  • Mako
    • 🛬Date - WEDNESDAY, September 20 20:30 PM EWR→ORD, AA 1691
    • 🛫Date - SUNDAY, September 24 8:30 AM ORD→PHL, AA 2402
    • Status: [PURCHASED]
  • Yibin
    • 🛬Date - THURSDAY, September 21 11:51 PM ORD, DL 1074
    • 🛫Date - SUNDAY, September 24 6:50 PM ORD, DL 2821
    • Status: [PURCHASED]
  • Haomin
    • 🛬Date - THURSDAY, September 21 11:51 PM ORD, DL 1074
    • 🛫Date - SUNDAY, September 24 6:50 PM ORD, DL 2821
    • Status: [PURCHASED]
  • Aaron P.
    • 🛬Date - THURSDAY, September 21 11:51 PM ORD, DL 1074
    • 🛫Date - SUNDAY, September 24 6:50 PM ORD, DL 2821
    • Status: [PURCHASED]

Previous Meetups[edit]

We meet roughly twice a year and you can see what we've done in the past at:

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