CommunityData:Meetup September 2024
We're meeting in Evanston on September 22-23!
We'll be taking notes in this shared Etherpad for full group events and breakout session notes here.
Organizers have used this etherpad to sketch plans and communications.
COVID-19 note
We will have rapid antigen tests for whoever wants to test for COVID-19 upon arrival. We will also make sure that we have masks and hand sanitizer in the room.
Agenda
Daily schedule
Thursday, 12 September 2024 (optional)
| Time | Event | Location | Notes |
|---|---|---|---|
| ≥6pm | Casual dinner | TBD | Self-organized, local hosts happy to help/join visitors! |
Friday, 13 September 2024
| Time | Event | Location | Notes |
|---|---|---|---|
| 8:30AM-9:00AM | Breakfast spread | TBD | |
| 9:00-9:45AM | Welcome, announcements, overview + intros of new people | TBD | |
| Friday morning | Half Bake-Off? Workshop sessions? | TBD | |
| Lunchtime | Lunch | TBD | |
| Friday afternoon | More workshop sessions? Unconference? | TBD | |
| Friday evening | TBD - something fun |
Saturday, 14 September 2023
| Time | Event | Location | Notes |
|---|---|---|---|
| Saturday Morning | Breakout session(s)?, meta discussion, unconference, | TBD | |
| Dinner |
How breakout workshop sessions will work
This year, we'd like to make a call for almost everyone to come with something to share and workshop/get feedback on. If it is a more substantive document that requires more reading time, please share it one week in advance of the retreat. If it is something that can be read in the first 5 minutes of your session, you can bring it ad hoc.
- We are planning for 3 breakout sessions for small group workshop/feedback to facilitate more interaction and discussion, and each session will have 3 groups, with 2 people sharing stuff per session. This means there should be enough time/slots to workshop 18 things!
- Each session (#1, #2, #3) the breakout groups will be different - the idea will be for everyone to have been in a small group with everyone else at least once :)
- As mentioned above, per group, there will be 2 people presenting over the course of 1 hr 15 min- so you can anticipate each person to have about 30 minutes, with a 5 minute break in between. In the final 10 minutes it could be nice to come back to the big group and share some ideas, thoughts, insights to the group at large! Or, you can use the extra 10 minutes as padding to account for any overflow in time-keeping.
- We recommend having a dedicated time-keeper in each breakout session.
Unconference Ideas
Attendee List
| Attendee | Thursday Dinner | Friday Sessions (incl breakfast & lunch) | Friday Dinner | Saturday sessions (incl breakfast & lunch) | Saturday afternoon/evening (incl early dinner); Family welcome! (if so, how many people?) |
|---|---|---|---|---|---|
| Jeremy F. | Yes | Yes | Yes | Yes | Yes (+6!) |
Dietary Restrictions
[No need to add yourself here if you are unrestricted.]
| Name | Dietary notes |
|---|---|
| YOUR NAME HERE | Explanation of restrictions |
Accommodations
Guests seeking accommodation
If you need accommodations, please fill out the form below.
Update: Reservations have been made. Please reach out to Jeremy with questions.
| Name | Do you need accommodations? | What kind are you looking for (Local Host, AirBnb, Hotel)? | What nights? |
|---|---|---|---|
Potential hosts
If you are willing to host someone from out of town, please add yourself to this form:
| Name | Description of sleeping arrangement (how many couches, guest rooms) | Location (neighborhood, distance to campus) | Match |
|---|---|---|---|
Organizing
See the page on /Session planning for more details.
The teams include:
- Accommodations (Matt, Molly)
- Schedule (Sohyeon, Kevin)
- Meal planning (Floor)
- Social event(s) (Kevin)
Travel Plans
If you are traveling in from outside, add your name and arrival details here (days, times and flights if you have them, status (purchased/in-progress), any notes).
Copy /paste format, fill in with your details:
- [NAME]
- 🛬Date - [WEEKDAY], September [DAY] [time and flight information]
- 🛫Date - [WEEKDAY], September [DAY] [time and flight information]
- Status: [PURCHASED / NOT PURCHASED]
Previous Meetups
We meet roughly twice a year and you can see what we've done in the past at:
