CommunityData:Meetup October 2022: Difference between revisions

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Revision as of 19:23, 6 October 2022

We're meeting in Seattle on October 14 - 15! If you're calling in, we'll be at http://meet.jit.si/cdsc as per our custom.

We'll be taking group notes at in a shared Etherpad for the event. You can see the pad we created last time for an idea of what this might look like.

Agenda

Thursday, October 13

Low-key social/food (likely starting around 5:30pm near/in the U District)

Probable venue: AguaVerde (1303 NE Boat St, Seattle, WA 98105).

Friday, October 14 302 if possible otherwise 126

  • 9:00 Breakfast ("continental" spread from Trader Joes?)
  • 9:30 Lightning talks
  • 10:00 Lightning talks cont'd
  • 10:30 道 (dao/tao) of CDSC: a facilitated panel
  • 11:00 道 (dao/tao) of CDSC
  • 11:30 Lightning talks
  • 12:00 Lightning talks
  • 12:30 Lunch (w/ a speaker?) (Xi'an noodles)
  • 13:00 Lunch con't -- schedule check: is this working or do we need to adjust our remaining time?
  • 13:30 Lightning talks
  • 14:00 Lightning talks cont'd
  • 14:30 Care and Feeding: whole-group conversation
  • 15:00 PLACEHOLDER whole-group convo (or 1-1s)
  • 15:30 Reception (we'll invite many friends from UW and elsewhere, 3:30-5, consuming delightful refreshments and snacks) -- hard start time/stop time
  • 16:00 Reception cont'd
  • 16:30 Reception cont'd

Train to Dinner, hope to eat @18:00

Saturday, October 15 (Unconference/Parallel Sessions Day, may have spill over from Friday 302 and 322

Unconference potential topics:

  • reading group: ostrom (governing the commons chapter 1-3)
  • reading group: benkler (chapter 1)
  • informed consent doc for public research brainstorming/writing
  • workgroups on lab duties f2f sessions

Schedule

  • 9:00 breakFeast ("continental" items)
  • 9:30 unconference span
  • 10:30 half bake off
  • 12:30 Lunch (Saigon Deli)
  • 13:30 unconference, co-working

Low key social/food afternoon time (@ ELS)

  • 14:30-18:00 Pizza from ???

Sunday, October 16

On Your Own

Agenda Todo

mako will request rooms:

  • request 322 and 302 all day on saturday
  • ask Andrea about 360 in 302 on Friday the 14th (Mako)
    • request 302 all day on friday if available and 126 in afternoon 3-6pm for reception if available)
    • request 126 all day on friday if not available
  • yibin will organize the lightning talks and slides
  • kaylea will plan/organize the tao of CDSC
  • mako will coordinate the reception

Attendee List

Attendee Thursday Dinner Friday Sessions (incl breakfast & lunch) Friday Dinner Saturday sessions (incl breakfast & lunch) Saturday afternoon/evening (incl dinner)
Nate Maybe Most likely Yes Unlikely
Jeremy Yes, if it's late enough Yes Yes Yes Yes
Stef Yes Yes Yes Yes
Divya No Yes No No?
Kaylea Yes Yes Yes Yes
Sohyeon Yes Yes Yes Yes
Emilia No Yes -- should be able to attend all, unless I need to TA from 2:30-3:30 No Yes
Dyuti Yes, if it's late enough Yes Yes Yes
Aaron Yes Yes Yes Yes
Hsuen-Chi (Hazel) Yes, if it's late enough Yes Yes Yes
Regina Yes Yes Yes Yes
Floor Yes Yes Yes Yes
Salt Yes Yes Yes Yes
Nick V Yes Yes Yes Yes
Ryan F Yes, if it's late enough Yes Yes Yes
Molly Yes Yes Yes Yes
Yibin Yes Yes! Yes Yes
Ellie Yes Yes Yes Yes
Carl Yes Yes Yes Yes
Mako Yes Yes Yes Yes

Dietary Restrictions

[No need to add yourself here if you are unrestricted.]

Name Dietary notes
Emilia vegetarian -- have class during M/W/F lunch & unlikely to attend dinners -- prefer not to eat indoors
Aaron vegetarian; allergies (nuts, sesame)
Floor vegetarian (most of the time at least)
Charlie vegetarian
Ryan gluten-free
Molly vegetarian (no cilantro)
Mako vegetarian
Sohyeon vegetarian (most of the time)

Travel Plans

If you are traveling in from outside, add your name and arrival details here (days, times and flights if you have them, status (purchased/in-progress), any notes).

Copy /paste format, fill in with your details:

  • [NAME]
    • 🛬Date - [WEEKDAY], October [DAY] [time and flight information]
    • 🛫Date - [WEEKDAY], October [DAY] [time and flight information]
    • Status: [PURCHASED / NOT PURCHASED]
  • Floor
    • 🛬Date - Monday, October 10th [7:25a-10:01am; UA580]
    • 🛫Date - Sunday, October [DAY] [5:59p-11:55p; DL1116]
    • Status: PURCHASED
    • Will arrange my own accommodation on the first three nights and the last night; so would like to crash somewhere Thu - Sat.
  • Sohyeon
    • 🛬Date - Monday, October 10th [7:25a-10:01am; UA580]
    • 🛫Date - Sunday, October 16 [5:59p-11:55p; DL1116]
    • Status: PURCHASED
    • Have arranged own accommodation for the first three nights; so looking to crash somewhere Thu, Fri, Sat nights.
  • Carl
    • 🛬Date - Thursday, October 13th [7:00-9:45a; Alaska 248]
    • 🛫Date - Sunday, October 16 [10:10p-6:20a; DL2621]
    • Status: PURCHASED
    • Accommodations requested!
  • Nick Vincent
    • I'm flying in early Tuesday* morning. I have lodging plans, but will be a bit far from UW, so I'm happy to join in on group accommodations if my marginal impact is low (i.e. if I can join in without requiring an additional room to be booked, and mainly just make things easier/cheaper and not harder/more expensive). Otherwise, I'll figure things out on my own!
    • 🛫Date - Sunday, October 16
    • Status: PURCHASED
  • Regina
    • 🛬Date - Thursday, October 13th [11:16am-02:26pm; DL1481]
    • 🛫Date - Tuesday, October 18th [03:16pm-06:00pm; DL1334]
    • Status: PURCHASED
    • Have arranged own accommodation.
  • Molly
    • 🛬Date - Monday, October 10 [time and flight information]
    • 🛫Date - Sunday, October 16 [time and flight information]
    • Status: PURCHASED
  • Jeremy
    • 🛬Date - Thursday, October 13th [3:42pm–6:21pm; UA2278]
    • 🛫Date - Sunday, October 16th [11:07am–5:07pm; USA2245]
    • Status: PURCHASED
  • Dyuti
    • 🛬Date - Thursday, October 13th [3:42pm–6:21pm; UA2278]
    • 🛫Date - Sunday, October 16th [11:07am–5:07pm; USA2245]
    • Status: PURCHASED

Seattle People To-do

Logistics Planning

  • Get attendance list + travel details of people flying in
  • Get dietary restrictions
  • Decide retreat schedule
  • Figure out what the social event will be
  • Determine restaurants/ordering food
  • Reach out to any potential speakers if we want to have research presentations
  • Schedule C&F sessions

Accommodations

Nate, Emilia, and Ellie are leading this. They will organize AirBnBs for people who want to stay in an AirBnB with other group members and link people able to offer accommodations to people coming in from out of town willing to stay at someone's home. People can get their own places to stay by themselves if they want as well.

Guests seeking accommodation

If you need accommodations, please fill out the form below.

Name Do you need accommodations? What kind are you looking for (Local Host, AirBnb, Hotel)?
Sohyeon Yes Local host or AirBnb
Stef Yes Local host or AirBnb
Floor Yes Local host or AirBnb
Jeremy Yes Whatevs
Dyuti Yes Local Host or AirBnB
Hsuen-Chi (Hazel) Yes Local Host or AirBnB
Carl Yes Any
Nick V Yes Any
Ryan Yes Local Host or AirBnB`

Potential hosts

If you are willing to host someone from out of town, please add yourself to this form:

Name Description of sleeping arrangement (how many couches, guest rooms) Location (neighborhood, distance to campus) Match
Mako Futon in the basement Capitol Hill (15m ride to UW / 25m home; bikes likely available); 30 minutes or so by light rail + walking Molly

Meal planning

Charlie, Regina, and Aaron are working on this.

  • Obtain list of dietary restrictions
  • Plan breakfast/lunch/dinner/snacks
  • Make reservations / catering orders for any restaurants

Activity planning

Mako, Kaylea, and Yibin are organizing the schedule

  • Outline work-related events
  • Decide on non-work events
  • Decide on where we will hold the event(s)

Session ideas

Please add your initials to vote for sessions / activities.

Goals: help newcomers feel welcome; reinforcing and establishing a safe, shared exchange of ideas, that it's okay to pitch out-there ideas; not every idea needs to turn into a project; stuff that is hard to do remotely (making people feel like they're part of the club)

  • Housekeeping stuff / keeping people up to speed on things like Hyak (NT; BMH; MDB; JF)
  • Time for open-ended conversation on a set of topics or prompts
  • Ways to facilitate interaction and intellectual exchange
  • Half-baked off (BMH; MDB; JF; RC,DJ; NV)
  • Lightning talks on everyone's work (so we all know what everyone else is doing) (NT; FF; SD; BMH; KC; MDB; JF; YF; RC,DJ; NV)
  • A reading group of fun / canonical texts (BMH; MDB; YF, RC)
  • Social activities (NT; FF; SD; BMH; KC; MDB; JF; YF; RC,DJ; NV)
  • Things that make a good newcomer experience (NT; FF; BMH; YF; NV)
  • Expressing and communicating work and ideas (e.g. Matsuzaki outlines) (KC; RC,DJ)
  • The lifecycle of research, how we develop research questions, etc (MDB)
  • Things we wish we knew when we start(ed) grad school (BMH; JF; YF,DJ; NV)
  • The CDSC way of being a scholar; how to be in a lab/the CDSC; what makes CDSC special/unique; (NT; FF; SD; BMH; KC; MDB; YF)
  • C&F / workshops (small number? plan for after newcomer workshop) (BMH; JF,DJ)
  • invite a guest(s) (SD; BMH; MDB)
  • coworking sessions/unconference (FF; BMH; KC)

Ideas of fun things to do

Previous Meetups

We meet roughly twice a year and you can see what we've done in the past at: