CommunityData:Meetup September 2023: Difference between revisions

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*Ellie  
*Ellie  
** 🛬Date - THURSDAY, September 21 11:51 PM SEA to ORD, DL 1074
** 🛬Date - THURSDAY, September 21 11:51 PM ORD, DL 1074
** 🛫Date - [WEEKDAY], September 24 6:50 PM ORD to SEA, DL 2821
** 🛫Date - [WEEKDAY], September 24 6:50 PM ORD, DL 2821
** Status: '''[PURCHASED]'''
** Status: '''[PURCHASED]'''



Revision as of 19:20, 11 September 2023

We're meeting in Evanston on September 22-23!

We'll be taking group notes at in a shared Etherpad for the event. You can see the pad we created last time for an idea of what this might look like.

Organizers have used this etherpad to sketch plans and communications. The /Pre-meetup todo list can be built as well!

COVID-19 note

We will have rapid antigen tests for whoever wants to test for COVID-19 upon arrival. We will also make sure that we have masks and hand sanitizer in the room.

Agenda

Daily schedule

Thursday, 21 September 2023 (optional)

Time Event Location Notes
TBD HCI+D Event TBD
TBD Casual dinner TBD Perhaps self-organized, leave relatively open?

Friday, 22 September 2023

Time Event Location Notes
8:30AM-9:00AM Breakfast spread FSB 2-430 Food will be in 2-430, but you're free to eat elsewhere (e.g. outdoors)! This applies for all breakfast and lunch spreads.
9:00-9:45AM Welcome, announcements, overview + intros of new people TBD
9:45AM-10:55AM The Great Half Bake-Off TBD We ask that *everyone* go, at least in part to introduce themselves! If you need a template, we will provide one. Each person will have about 3.5 minutes, so ideally your half-bake takes up 1-2 minutes and the rest is rapid response from the audience.
10:55AM-11:00AM Break
11:00AM-12:15PM Breakout workshop session #1 FSB 2-430 (Back, front, conference room) See event description under the agenda.
  • Group A: TBD
  • Group B: TBD
  • Group C: TBD
12:15PM-1:15PM Lunch (catered from TBD) FSB 2-430
1:15PM-2:30PM Breakout workshop session #2 FSB 2-430 (Back, front, conference room)
  • Group A: TBD
  • Group B: TBD
  • Group C: TBD
2:30PM-3:15PM Unconference Slot #1 (45 min) TBD Current topics on the slate (certainly can add more):
  • Intro to the Lab + Grad School Tips;
  • "Things I Feel Like I Should Know But Don't; or, What is Kibo, Anyway?"
3:15PM-3:30PM Break
3:30PM-4:30PM Unconference Slot #2 (60 min) TBD Current topics on the slate (certainly can add more):
  • Writing a long-term research agenda in a research statement
4:30PM-5:00PM Unconference Slot #3 (30 min) TBD Current topics on the slate (certainly can add more):
  • Crafting decor / make NU lab space more colorful
  • Revamping the group wiki together
5:00PM-6:00PM Re-energize and trek to dinner together
6:00PM-? Dinner reservation + social TBD Current most popular evening social event is going to a chill bar that also has a non-alcoholic drink menu and hanging out

Saturday, 23 September 2023

Time Event Location Notes
6:30AM Sunrise swim! Meet at TBD Sun is expected to rise at 6:39 AM
9:00AM-9:30AM Breakfast spread FSB 2-430
9:30AM-10:45AM Breakout session #3 FSB 2-430 (front, back, conference room)
  • Group A: TBD
  • Group B: TBD
  • Group C: TBD
10:45AM-11AM Break
11:00AM-11:50AM Lab meta and care discussion TBD
12:00PM-1:00PM Lunch (ordered from TBD) FSB 2-430
1:00PM-2:00PM Unconference Slot #4 TBD Current topics on the slate (certainly can add more):
  • Ethics of digital trace data
2:00PM-3:00PM Visual mapping exercise all together TBD We'll create a physical visual map of all the projects, empirical settings, topics that we collectively study!
3:00-3:30PM Closing + reflections TBD
3:30PM-6:30PM Early dinner Generously hosted by ashaw Arrive as you like, but it will indeed end at 6:30!
6:30PM- The evening is yours to reclaim!

How breakout workshop sessions will work

This year, we'd like to make a call for almost everyone to come with something to share and workshop/get feedback on. If it is a more substantive document that requires more reading time, please share it one week in advance of the retreat (by Sept 15, to Sohyeon, who will centralize them all and share a Drive link). If it is something that can be read in the first 5 minutes of your session, you can bring it ad hoc.

  • We are planning for 3 breakout sessions for small group workshop/feedback to facilitate more interaction and discussion, and each session will have 3 groups, with 2 people sharing stuff per session. This means there should be enough time/slots to workshop 18 things!
  • Each session (#1, #2, #3) the breakout groups will be different - the idea will be for everyone to have been in a small group with everyone else at least once :)
  • As mentioned above, per group, there will be 2 people presenting over the course of 1 hr 15 min- so you can anticipate each person to have about 30 minutes, with a 5 minute break in between. In the final 10 minutes it could be nice to come back to the big group and share some ideas, thoughts, insights to the group at large! Or, you can use the extra 10 minutes as padding to account for any overflow in time-keeping.
  • We recommend having a dedicated time-keeper in each breakout session.

Unconference Ideas

Please add to this list as desired!!!

  • Crafting (wall decor for the NU-lab) while we talk about research (e.g., how do we come up with research questions? how do grants work? whatever)
  • Lab care and structure
  • Community engagement and collaboration in using digital trace data for research (sohw)
  • Note: We could easily replace any of the unconference sessions with an event inviting a guest / community member to speak on something of their choice, or something else more structured/concrete if desired.

Attendee List

Attendee Thursday - HCI+D Event Thursday Dinner Friday Sessions (incl breakfast & lunch) Friday Dinner Saturday sessions (incl breakfast & lunch) Saturday afternoon/evening (incl early dinner); Family welcome! (if so, how many people?)
Aaron Yes Maybe Yes Yes Yes Yes (+1 adult +2 little people)
Sohyeon No :( No :( No :( No :( Yes Yes
Floor Yes Yes Yes Yes Yes Yes
Yibin Probably Yes Yes Yes Yes Yes
Jeremy No No Yes Yes Yes Yes (Foote Clan probably isn't coming, but I will update if that changes)
Ryan, Dyuti, Hazel No No Yes Yes Yes Yes
Haomin No No Yes Yes Yes Yes
Carolyn Yes Yes Maybe (class 10-11) Yes Yes Yes
Emily Z Yes Yes Yes Yes Yes Yes
Carl Yes Yes Yes Yes Yes Yes
Kaylea Yes Maybe Yes Probably Yes 2 adults including me, 3 children
Mandi Yes Yes No No No No
Matt Yes Yes Probably Yes Yes (need to run brief errand between 10am and 1pm) Yes
Ellie No Yes Yes Yes Yes Yes
Molly Yes Yes Yes Yes Yes Yes
Zarine No Yes Yes Yes Yes Yes
Kevin No yes Yes Yes Yes Yes
Aaron P. No Maybe Yes Yes Yes Yes

Dietary Restrictions

[No need to add yourself here if you are unrestricted.]

Name Dietary notes
Floor vegetarian
Aaron vegetarian, allergies to sesame, most nuts
Sohyeon heavily prefer vegetarian
Molly vegetarian, no cilantro
Ryan Gluten free, limited dairy (cheese is great, mostly just need to avoid meals drenched in cream/milk)
Aaron P. Can't ingest any nuts

Accommodations

Guests seeking accommodation

If you need accommodations, please fill out the form below.

Name Do you need accommodations? What kind are you looking for (Local Host, AirBnb, Hotel)? What nights?
Yibin Yes :) Open to anything
Ryan Yes Open to anything! Friday only
Haomin Yes Open to anything! Definitely Friday, Probably Saturday
Jeremy Yes Open to anything! Friday only
Hazel Yes Open to anything! Friday only
Ellie Yes Open to anything Thursday, Friday, Saturday
Dyuti Yes Open to anything! Definitely Friday, probably Saturday
Zarine Yes Open to anything! Thursday, Friday, and Saturday
Aaron P. Yes Open to anything! Probably Thursday, definitely Friday, not Saturday

Potential hosts

If you are willing to host someone from out of town, please add yourself to this form:

Name Description of sleeping arrangement (how many couches, guest rooms) Location (neighborhood, distance to campus) Match
Aaron 1 bed in guest room/office Andersonville Mako
Floor 1 couch Uptown Sohw

Organizing

See the page on /Session planning for more details.

The teams include:

  • Accommodations (Matt, Molly)
  • Schedule (Sohyeon, Kevin)
  • Meal planning (Floor)
  • Social event(s) (Kevin)

Travel Plans

If you are traveling in from outside, add your name and arrival details here (days, times and flights if you have them, status (purchased/in-progress), any notes).

Copy /paste format, fill in with your details:

  • [NAME]
    • 🛬Date - [WEEKDAY], September [DAY] [time and flight information]
    • 🛫Date - [WEEKDAY], September [DAY] [time and flight information]
    • Status: [PURCHASED / NOT PURCHASED]
  • Sohyeon
    • 🛬Date - FRIDAY, September 22 [YYZ-ORD, 9:15PM-10:19PM, UA 5544]
    • 🚗Date - THURSDAY, September 28 ~10AM (driving down to Georgia - will be offline 28th, 29th)
    • Status: [PURCHASED]
  • Kaylea
    • 🛬Date - SATURDAY, September 16 11:58 p.m. ORD, AS 538
    • 🛫Date - MONDAY, September 25 4:07 p.m. ORD, UA 2076
    • Status: [PURCHASED]
  • Zarine
    • 🛬Date - THURSDAY, September 21 12:18 P.M., ORD, DL 2249
    • 🛫Date - SUNDAY, September 24 6:50 P.M., ORD, DL 2821
    • Status: [PURCHASED]
  • Ellie
    • 🛬Date - THURSDAY, September 21 11:51 PM ORD, DL 1074
    • 🛫Date - [WEEKDAY], September 24 6:50 PM ORD, DL 2821
    • Status: [PURCHASED]

Previous Meetups

We meet roughly twice a year and you can see what we've done in the past at: