CommunityData:Meetup September 2024: Difference between revisions

Latest revision as of 02:56, 14 September 2024

We're meeting in West Lafayette on September 11--13!

We'll be taking notes in this shared Etherpad for full group events and breakout session notes here.

Organizers have used this etherpad to sketch plans and communications.

Location links/info[edit]

Use the Grant Street parking garage.

Agenda[edit]

Daily schedule[edit]

Wednesday, 11 September 2024 (optional)

Time	Event	Location	Notes
~6pm	Dinner + Introductions + Half Bake-Off	BRNG 6138	Share your half-baked ideas and hang out - put your slides here

Thursday, 12 September 2024

Time	Event	Location	Notes
8:30AM-9:00AM	Breakfast!	BRNG 6138
9:00-9:45AM	Welcome, announcements, overview + Element switcheroo	BRNG 6138
9:45-10:45	Workshop session 1	BRNG 6138, COM Conference Room (BRNG 2118?), PoliSci Conference room (BRNG 2243)	Group A: Hazel, Ellie, Mako, Kaylea, Kevin, Ryan, Jeremy, Zarine, Thaty Group B: Yibin, Dyuti, Sohyeon, Aaron, Loizos, Haomin, Matt, Madison, Carl
10:50-11:50	Workshop session 2	BRNG 6138, COM Conference Room (BRNG 2118?), PoliSci Conference room (BRNG 2243)	Group A: Haomin, Matt, Jeremy, Madison, Thaty Group B: Loizos, Zarine, Aaron, Carl, Sohyeon, Hazel Group C: Ryan, Kevin, Mako, Dyuti, Yibin, Kaylea, Ellie
11:55-12:15	Brainstorm and propose unconference topics	BRNG 6138
12:15-1:10 PM	Lunch	BRNG 6138 and/or outside	Continue to talk about / refine unconference ideas
1:10-2:00 PM	Unconference session 1
2:10-3:00 PM	Unconference session 2
3:10-4:00 PM	Unconference session 3
4:00-5:00 PM	Meta discussion + full group announcements	BRNG 6138

Friday, 13 September 2024

Time	Event	Location	Notes
7:30-8:30	Nature walk	Celery Bog	Optional walk for those so inclined
8:45-9:40	Breakfast	PoliSci Conference Room
10:00-12:00	Frontiers in Online Community Research Symposium	STEW 310
12:00-1:30 PM	Eshwar's keynote + Lunch	STEW 310
Afternoon	Early dinner	Jeremy's house

How breakout workshop sessions will work[edit]

Workshop sessions will work similar to how they worked last year. Everyone who is not presenting at the symposium has been assigned a workshop slot. If it is a more substantive document that requires more reading time, please share it in this Google Drive folder one week in advance of the retreat. If it is something that can be read in the first 5 minutes of your session, you can bring it ad hoc.

We are planning for 2 breakout sessions for small group workshop/feedback to facilitate more interaction and discussion. Each session will have 3 groups, with 2 people sharing stuff per session.
Each session the breakout groups will be different
The sessions will be one hour, so each person will have about 30 minutes of feedback, with 5 minutes between sessions.
We recommend having a dedicated time-keeper (maybe the faculty member) in each breakout session.

Unconference Ideas[edit]

Group plans for post-Kibo resources (Matt)

Attendee List[edit]

Attendee	Wednesday Dinner	Thursday Sessions (incl breakfast & lunch)	Thursday Dinner	Friday sessions (incl breakfast & lunch)	Friday afternoon/evening (incl early dinner); Family welcome! (if so, how many people?)
Carl	Yes	Yes	Yes	Maybe	Maybe
Jeremy	Yes	Yes	Yes	Yes	Yes (+6!)
Madison	Yes	Yes	Maybe (TBD)	No	No
Aaron	Yes	Yes	Yes	Yes	No
Ryan	Yes	Yes	Yes	Yes	Yes
Dyuti	Yes	Yes	Yes	Yes	Yes
Hazel	Maybe	Yes	Yes	Yes	Maybe
Matt	Yes	Yes	Yes	Yes	Maybe?
sohyeon	Yes	Yes	Yes	Yes	No
kevin	Yes	Yes	Yes	Yes	Maybe
Thaty	Yes	Yes	Yes	Yes	Maybe
Haomin	Yes	Yes	Yes	Yes	Yes
Yibin	Yes	Yes	Yes	Yes	Yes
ellie	Maybe	Yes	Yes	Yes	Yes
Mako	Yes	Yes	Yes	Yes	Yes
Kaylea	Yes	Yes	Yes	Yes	Yes
Zarine	Yes	Yes	Yes	Yes	Yes
Loizos	Yes	Yes	Yes	Yes	Yes

Plan is that anybody flying in will coordinate on the flight from Seattle so that we can all be on the same ground transportation from ORD to West Lafayette.

Dietary Restrictions[edit]

[No need to add yourself here if you are unrestricted.]

Name	Dietary notes
Aaron	Vegetarian; allergies to sesame/tahini, nuts (except almonds/peanuts)
Ryan	Gluten-free
Mako	Vegetarian
kevin	Vegetarian

Accommodations[edit]

Guests seeking accommodation[edit]

If you need accommodations, please fill out the form below.

Name	Do you need accommodations?	What kind are you looking for (Local Host, AirBnb, Hotel)?	What nights?
Carl	Yes	Whatever works	W-TH
Aaron	Yes	Whatever works	W-Th
Matt	Yes	Whatever works	W-Th
sohyeon	Yes	Whatever works	W-Th/F
Madison	Yes	Whatever works	W
kevin	Yes	Whatever works	W - Th
Thaty	Yes	Whatever works	W-Th
Haomin	Yes	Whatever works	W-Th/F (depending on flights)
Ellie	Yes	Whatever works	W-Th/F (depending on flights)
Mako	Yes	Whatever works	W-Th/F (depending on flights)
Yibin	Yes	Whatever works	W-Th/F (depending on flights)
Kaylea	Yes	Whatever works	W-Th
Zarine	Yes	Whatever works	W-Th/F (depending on flights)

Potential hosts[edit]

If you are willing to host someone from out of town, please add yourself to this form:

Name	Description of sleeping arrangement (how many couches, guest rooms)	Location (neighborhood, distance to campus)	Match
Ryan	Rebecca and I have a spare room/bathroom with a queen sized air mattress.	Located on Horizon Drive about 4.5 miles from campus.

Organizing[edit]

See the page on /Session planning for more details.

The teams include:

Travel Plans[edit]

If you are traveling in from outside, add your name and arrival details here (days, times and flights if you have them, status (purchased/in-progress), any notes).

Copy /paste format, fill in with your details:

[NAME]
- 🛬Date - [WEEKDAY], September [DAY] [time and flight information]
- 🛫Date - [WEEKDAY], September [DAY] [time and flight information]
- Status: [PURCHASED / NOT PURCHASED]

Sohyeon
- 🚌 Monday, September 9 [Greyhound US0150 from Milwaukee, arr. Chicago Train station 1:40PM]
- 🛫 Sunday, September 15 7:00AM [AA1490 from ORD > LAS]
- Status: [PURCHASED]

Yibin, Kaylea, Zarine, Ellie*, Mako, Haomin**
- 🛬Date - Wednesday, September 11, Arrives on AA52 from ORD at 3:30pm (*except Ellie who arrives at 4:30pm)
- 🛫Date - Friday, September 13 Departs on AS391 to SEA at 6:49pm (**except Haomin who leaves on Sunday)
- Status: [PURCHASED]

Previous Meetups[edit]

We meet once year (formerly twice a year when we were a little smaller) and you can see what we've done in the past at:

@@ Line 3: / Line 3: @@
 We'll be taking notes in [https://etherpad.communitydata.science/p/cdsc-retreat-2024 this shared Etherpad for full group events] and [https://etherpad.communitydata.science/p/cdsc-retreat-2024-breakout breakout session notes here].
-Organizers have used this [https://etherpad.communitydata.science/p/cdsc-retreat-20204-planning etherpad] to sketch plans and communications.
+Organizers have used this [https://etherpad.communitydata.science/p/meetup-brainstorm etherpad] to sketch plans and communications.
-== COVID-19 note ==
+== Location links/info ==
-We will have rapid antigen tests for whoever wants to test for COVID-19 upon arrival. We will also make sure that we have masks and hand sanitizer in the room.
+* Use the [https://www.google.com/maps/place//@40.4254989,-86.9110313,18z?entry=ttu&g_ep=EgoyMDI0MDgyMy4wIKXMDSoASAFQAw%3D%3D Grant Street parking garage].
 == Agenda ==
 === Daily schedule ===
-Note that this is all VERY tentative right now
 <b>Wednesday, 11 September 2024</b> (optional)
@@ Line 21: / Line 19: @@
 !Location
 !Notes
 |-
 | ~6pm
-| Dinner + Half Bake-Off
+| Dinner + Introductions + Half Bake-Off
-| TBD
+| BRNG 6138
-| Share your half-baked ideas and hang out
+| Share your half-baked ideas and hang out - put your slides [https://docs.google.com/presentation/d/1nbJ93dpy0RuzCjShTnZqAvyj2_bXlYSX/edit?usp=sharing&ouid=113191008437780072601&rtpof=true&sd=true here]
 |}
@@ Line 38: / Line 35: @@
 |-
 | 8:30AM-9:00AM
-| Breakfast spread
+| Breakfast!
-| TBD
+| BRNG 6138
 |
 |-
 | 9:00-9:45AM
-| Welcome, announcements, overview + intros of new people
+| Welcome, announcements, overview + Element switcheroo
-| TBD
+| BRNG 6138
 |
 |-
-| Thursday morning
+| 9:45-10:45
-| Workshop sessions?
+| Workshop session 1
-| TBD
+| BRNG 6138, COM Conference Room (BRNG 2118?), PoliSci Conference room (BRNG 2243)
 |
+* Group A: <b>Hazel, Ellie,</b> Mako, Kaylea, Kevin, Ryan, Jeremy, Zarine, Thaty
+* Group B: <b>Yibin, Dyuti,</b> Sohyeon, Aaron, Loizos, Haomin, Matt, Madison, Carl
+|-
+| 10:50-11:50
+| Workshop session 2
+| BRNG 6138, COM Conference Room (BRNG 2118?), PoliSci Conference room (BRNG 2243)
+|
+* Group A: <b>Haomin, Matt,</b> Jeremy, Madison, Thaty
+* Group B: <b>Loizos, Zarine,</b> Aaron, Carl, Sohyeon, Hazel
+* Group C: <b>Ryan, Kevin,</b> Mako, Dyuti, Yibin, Kaylea, Ellie
+|-
+| 11:55-12:15
+| Brainstorm and propose unconference topics
+| BRNG 6138
+|
 |-
-| Lunchtime
+| 12:15-1:10 PM
 | Lunch
-| TBD
+| BRNG 6138 and/or outside
-|
+| Continue to talk about / refine unconference ideas
 |-
-| Thursday afternoon
+| 1:10-2:00 PM
-| More workshop sessions? Unconference?
+| Unconference session 1
-| TBD
+|
 |
 |-
-| Thursday evening
+| 2:10-3:00 PM
-| TBD - something fun
+| Unconference session 2
 |
+|
+|-
+| 3:10-4:00 PM
+| Unconference session 3
+|
+|
+|-
+| 4:00-5:00 PM
+| Meta discussion + full group announcements
+| BRNG 6138
 |
 |}
@@ Line 76: / Line 98: @@
 !Notes
 |-
-| Friday Morning
+| 7:30-8:30
+| Nature walk
+| [https://www.westlafayette.in.gov/government/parks-and-recreation/places/lilly-nature-center Celery Bog]
+| Optional walk for those so inclined
+|-
+| 8:45-9:40
 | Breakfast
-| TBD
+| PoliSci Conference Room
 |
 |-
-| 10-12 (?)
+| 10:00-12:00
-| Community Data Science Symposium
+| Frontiers in Online Community Research Symposium
-| TBD
+| STEW 310
 |
 |-
-| 12-1
+| 12:00-1:30 PM
-| Lunch and Keynote speaker
+| Eshwar's keynote + Lunch
-| TBD
+| STEW 310
 |
 |-
@@ Line 98: / Line 125: @@
 === How breakout workshop sessions will work ===
-This year, we'd like to make a call for almost everyone to come with something to share and workshop/get feedback on. If it is a more substantive document that requires more reading time, please share it one week in advance of the retreat. If it is something that can be read in the first 5 minutes of your session, you can bring it ad hoc.
-* We are planning for 3 breakout sessions for small group workshop/feedback to facilitate more interaction and discussion, and each session will have 3 groups, with 2 people sharing stuff per session. This means there should be enough time/slots to workshop 18 things!
+Workshop sessions will work similar to how they worked last year. Everyone who is not presenting at the symposium has been assigned a workshop slot. If it is a more substantive document that requires more reading time, please share it [https://drive.google.com/drive/u/0/folders/1nJBy3w_EJZHyK7pvvyOXm3JITB21uUqC in this Google Drive folder] one week in advance of the retreat. If it is something that can be read in the first 5 minutes of your session, you can bring it ad hoc.
-* Each session (#1, #2, #3) the breakout groups will be different - the idea will be for everyone to have been in a small group with everyone else at least once :)
-* As mentioned above, per group, there will be 2 people presenting over the course of 1 hr 15 min- so you can anticipate each person to have about 30 minutes, with a 5 minute break in between. In the final 10 minutes it could be nice to come back to the big group and share some ideas, thoughts, insights to the group at large! Or, you can use the extra 10 minutes as padding to account for any overflow in time-keeping.
+* We are planning for 2 breakout sessions for small group workshop/feedback to facilitate more interaction and discussion. Each session will have 3 groups, with 2 people sharing stuff per session.
-* We recommend having a dedicated time-keeper in each breakout session.
+* Each session the breakout groups will be different
+* The sessions will be one hour, so each person will have about 30 minutes of feedback, with 5 minutes between sessions.
+* We recommend having a dedicated time-keeper (maybe the faculty member) in each breakout session.
 === Unconference Ideas ===
-*
+* Group plans for post-Kibo resources (Matt)
 == Attendee List ==
@@ Line 153: / Line 181: @@
 | Yes
 | Yes
-| Yes (+1?)
+| Yes
 |-
 | Dyuti
@@ Line 181: / Line 209: @@
 | Yes
 | Yes
-| Yes
+| No
 |-
 | kevin
@@ Line 226: / Line 254: @@
 |-
 | Kaylea
+| Yes
+| Yes
+| Yes
+| Yes
+| Yes
+|-
+| Zarine
+| Yes
+| Yes
+| Yes
+| Yes
+| Yes
+|-
+| Loizos
 | Yes
 | Yes
@@ Line 287: / Line 329: @@
 | Yes
 | Whatever works
-| W-Th
+| W-Th/F
 |-
 | Madison
@@ Line 307: / Line 349: @@
 | Yes
 | Whatever works
-| W-F
+| W-Th/F (depending on flights)
 |-
 | Ellie
 | Yes
 | Whatever works
-| W-F
+| W-Th/F (depending on flights)
 |-
 | [[Mako]]
 | Yes
 | Whatever works
-| W-F
+| W-Th/F (depending on flights)
-|-
 |-
 | Yibin
 | Yes
 | Whatever works
-| W-F
+| W-Th/F (depending on flights)
 |-
+| [[Kaylea]]
+| Yes
+| Whatever works
+| W-Th
 |-
-| [[Kaylea]]
+| [[Zarine]]
 | Yes
 | Whatever works
-| W-F
+| W-Th/F (depending on flights)
 |-
 |}
@@ Line 366: / Line 411: @@
 ** 🛫Date - [WEEKDAY], September [DAY] [time and flight information]
 ** Status: '''[PURCHASED / NOT PURCHASED]'''
+* Sohyeon
+** 🚌 Monday, September 9 [Greyhound US0150 from Milwaukee, arr. Chicago Train station 1:40PM]
+** 🛫 Sunday, September 15 7:00AM [AA1490 from ORD > LAS]
+** Status: '''[PURCHASED]'''
+* Yibin, Kaylea, Zarine, Ellie*, Mako, Haomin**
+** 🛬Date - Wednesday, September 11,  Arrives on AA52 from ORD at 3:30pm (*except Ellie who arrives at 4:30pm)
+** 🛫Date - Friday, September 13 Departs on AS391 to SEA at 6:49pm (**except Haomin who leaves on Sunday)
+** Status: '''[PURCHASED]'''
 == Previous Meetups ==
-We meet roughly twice a year and you can see what we've done in the past at:
+We meet once year (formerly twice a year when we were a little smaller) and you can see what we've done in the past at:
 * [[CommunityData:Meetup September 2023]]
 * [[CommunityData:Meetup October 2022]]
-* [[CommunityData:Meetup December 2019]]
+* [[CommunityData:Meetup December 2020]]
 * [[CommunityData:Meetup March 2019]]
 * [[CommunityData:Meetup September 2018]]