CommunityData:Meetup September 2024: Difference between revisions

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We'll be taking notes in [https://etherpad.communitydata.science/p/cdsc-retreat-2024 this shared Etherpad for full group events] and [https://etherpad.communitydata.science/p/cdsc-retreat-2024-breakout breakout session notes here].
We'll be taking notes in [https://etherpad.communitydata.science/p/cdsc-retreat-2024 this shared Etherpad for full group events] and [https://etherpad.communitydata.science/p/cdsc-retreat-2024-breakout breakout session notes here].


Organizers have used this [https://etherpad.communitydata.science/p/cdsc-retreat-20204-planning etherpad] to sketch plans and communications.
Organizers have used this [https://etherpad.communitydata.science/p/meetup-brainstorm etherpad] to sketch plans and communications.


== COVID-19 note ==
== Location links/info ==


We will have rapid antigen tests for whoever wants to test for COVID-19 upon arrival. We will also make sure that we have masks and hand sanitizer in the room.
* Use the [https://www.google.com/maps/place//@40.4254989,-86.9110313,18z?entry=ttu&g_ep=EgoyMDI0MDgyMy4wIKXMDSoASAFQAw%3D%3D Grant Street parking garage].


== Agenda ==
== Agenda ==
=== Daily schedule ===
=== Daily schedule ===
<b>Wednesday, 11 September 2024</b> (optional)
<b>Wednesday, 11 September 2024</b> (optional)
{| class="wikitable"
{| class="wikitable"
Line 18: Line 19:
!Location
!Location
!Notes
!Notes
|-
|-
| ≥6pm
| ~6pm
| Casual dinner
| Dinner + Introductions + Half Bake-Off
| TBD
| BRNG 6138
| Self-organized, local hosts happy to help/join visitors!
| Share your half-baked ideas and hang out - put your slides [https://docs.google.com/presentation/d/1nbJ93dpy0RuzCjShTnZqAvyj2_bXlYSX/edit?usp=sharing&ouid=113191008437780072601&rtpof=true&sd=true here]
|}
|}


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|-
|-
| 8:30AM-9:00AM
| 8:30AM-9:00AM
| Breakfast spread
| Breakfast!
| TBD
| BRNG 6138
|  
|  
|-
|-
| 9:00-9:45AM
| 9:00-9:45AM
| Welcome, announcements, overview + intros of new people
| Welcome, announcements, overview + Element switcheroo
| TBD
| BRNG 6138
|  
|  
|-
|-
| Thursday morning
| 9:45-10:45
| Half Bake-Off? Workshop sessions?
| Workshop session 1
| TBD
| BRNG 6138, COM Conference Room (BRNG 2118?), PoliSci Conference room (BRNG 2243)
|  
|  
* Group A: <b>Hazel, Ellie,</b> Mako, Kaylea, Kevin, Ryan, Jeremy, Zarine, Thaty
* Group B: <b>Yibin, Dyuti,</b> Sohyeon, Aaron, Loizos, Haomin, Matt, Madison, Carl
|-
| 10:50-11:50
| Workshop session 2
| BRNG 6138, COM Conference Room (BRNG 2118?), PoliSci Conference room (BRNG 2243)
|
* Group A: <b>Haomin, Matt,</b> Jeremy, Madison, Thaty
* Group B: <b>Loizos, Zarine,</b> Aaron, Carl, Sohyeon, Hazel
* Group C: <b>Ryan, Kevin,</b> Mako, Dyuti, Yibin, Kaylea, Ellie
|-
| 11:55-12:15
| Brainstorm and propose unconference topics
| BRNG 6138
|
|-
|-
| Lunchtime
| 12:15-1:10 PM
| Lunch
| Lunch
| TBD
| BRNG 6138 and/or outside
|
| Continue to talk about / refine unconference ideas
|-
|-
| Thursday afternoon
| 1:10-2:00 PM
| More workshop sessions? Unconference?
| Unconference session 1
| TBD
|  
|  
|  
|-
|-
| Thursday evening
| 2:10-3:00 PM
| TBD - something fun
| Unconference session 2
|  
|  
|
|-
| 3:10-4:00 PM
| Unconference session 3
|
|
|-
| 4:00-5:00 PM
| Meta discussion + full group announcements
| BRNG 6138
|  
|  
|}
|}


<b>Friday, 13 September 2023</b>
<b>Friday, 13 September 2024</b>
{| class="wikitable"
{| class="wikitable"
|-  
|-  
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!Notes
!Notes
|-
|-
| Friday Morning
| 7:30-8:30
| Breakout session(s)?, meta discussion, unconference,
| Nature walk
| TBD
| [https://www.westlafayette.in.gov/government/parks-and-recreation/places/lilly-nature-center Celery Bog]
| Optional walk for those so inclined
|-
| 8:45-9:40
| Breakfast
| PoliSci Conference Room
|  
|  
|-
|-
| Dinner
| 10:00-12:00
|
| Frontiers in Online Community Research Symposium
|
| STEW 310
|
|
|-
| 12:00-1:30 PM
| Eshwar's keynote + Lunch
| STEW 310
|
|-
| Afternoon
| Early dinner
| Jeremy's house
|  
|}
|}


=== How breakout workshop sessions will work ===
=== How breakout workshop sessions will work ===
This year, we'd like to make a call for almost everyone to come with something to share and workshop/get feedback on. If it is a more substantive document that requires more reading time, please share it one week in advance of the retreat. If it is something that can be read in the first 5 minutes of your session, you can bring it ad hoc.


* We are planning for 3 breakout sessions for small group workshop/feedback to facilitate more interaction and discussion, and each session will have 3 groups, with 2 people sharing stuff per session. This means there should be enough time/slots to workshop 18 things!
Workshop sessions will work similar to how they worked last year. Everyone who is not presenting at the symposium has been assigned a workshop slot. If it is a more substantive document that requires more reading time, please share it [https://drive.google.com/drive/u/0/folders/1nJBy3w_EJZHyK7pvvyOXm3JITB21uUqC in this Google Drive folder] one week in advance of the retreat. If it is something that can be read in the first 5 minutes of your session, you can bring it ad hoc.
* Each session (#1, #2, #3) the breakout groups will be different - the idea will be for everyone to have been in a small group with everyone else at least once :)
 
* As mentioned above, per group, there will be 2 people presenting over the course of 1 hr 15 min- so you can anticipate each person to have about 30 minutes, with a 5 minute break in between. In the final 10 minutes it could be nice to come back to the big group and share some ideas, thoughts, insights to the group at large! Or, you can use the extra 10 minutes as padding to account for any overflow in time-keeping.
* We are planning for 2 breakout sessions for small group workshop/feedback to facilitate more interaction and discussion. Each session will have 3 groups, with 2 people sharing stuff per session.
* We recommend having a dedicated time-keeper in each breakout session.
* Each session the breakout groups will be different
* The sessions will be one hour, so each person will have about 30 minutes of feedback, with 5 minutes between sessions.
* We recommend having a dedicated time-keeper (maybe the faculty member) in each breakout session.


=== Unconference Ideas ===
=== Unconference Ideas ===


*  
* Group plans for post-Kibo resources (Matt)


== Attendee List ==
== Attendee List ==
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! Friday afternoon/evening (incl early dinner); Family welcome! (if so, how many people?)
! Friday afternoon/evening (incl early dinner); Family welcome! (if so, how many people?)
|-
|-
| Jeremy F.
| Carl
| Yes
| Yes
| Yes
| Maybe
| Maybe
|-
| Jeremy
| Yes
| Yes
| Yes
| Yes
Line 113: Line 161:
| Yes
| Yes
| Yes (+6!)
| Yes (+6!)
|-
| Madison
| Yes
| Yes
| Maybe (TBD)
| No
| No
|-
| Aaron
| Yes
| Yes
| Yes
| Yes
| No
|-
| Ryan
| Yes
| Yes
| Yes
| Yes
| Yes
|-
| Dyuti
| Yes
| Yes
| Yes
| Yes
| Yes
|-
| Hazel
| Maybe
| Yes
| Yes
| Yes
| Maybe
|-
| Matt
| Yes
| Yes
| Yes
| Yes
| Maybe?
|-
| sohyeon
| Yes
| Yes
| Yes
| Yes
| No
|-
| kevin
| Yes
| Yes
| Yes
| Yes
| Maybe
|-
| Thaty
| Yes
| Yes
| Yes
| Yes
| Maybe
|-
| Haomin
| Yes
| Yes
| Yes
| Yes
| Yes
|-
| Yibin
| Yes
| Yes
| Yes
| Yes
| Yes
|-
| ellie
| Maybe
| Yes
| Yes
| Yes
| Yes
|-
| [[Mako]]
| Yes
| Yes
| Yes
| Yes
| Yes
|-
| Kaylea
| Yes
| Yes
| Yes
| Yes
| Yes
|-
| Zarine
| Yes
| Yes
| Yes
| Yes
| Yes
|-
| Loizos
| Yes
| Yes
| Yes
| Yes
| Yes
|-
|-
|}
|}
Plan is that anybody flying in will coordinate on the flight from Seattle so that we can all be on the same ground transportation from ORD to West Lafayette.


== Dietary Restrictions ==
== Dietary Restrictions ==
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! Dietary notes
! Dietary notes
|-
|-
| YOUR NAME HERE
| Aaron
| Explanation of restrictions
| Vegetarian; allergies to sesame/tahini, nuts (except almonds/peanuts)
|-
| Ryan
| Gluten-free
|-
| Mako
| Vegetarian
|-
| kevin
| Vegetarian
|}
|}


Line 132: Line 303:
=== Guests seeking accommodation ===
=== Guests seeking accommodation ===
'''If you need accommodations,''' please fill out the form below.
'''If you need accommodations,''' please fill out the form below.
'''Update:''' Reservations have been made. Please reach out to Jeremy with questions.


{| class="wikitable"
{| class="wikitable"
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! What nights?
! What nights?
|-
|-
|  
| Carl
|  
| Yes
|  
| Whatever works
|  
| W-TH
|-
| Aaron
| Yes
| Whatever works
| W-Th
|-
| Matt
| Yes
| Whatever works
| W-Th
|-
| sohyeon
| Yes
| Whatever works
| W-Th/F
|-
| Madison
| Yes
| Whatever works
| W
|-
| kevin
| Yes
| Whatever works
| W - Th
|-
| Thaty
| Yes
| Whatever works
| W-Th
|-
| Haomin
| Yes
| Whatever works
| W-Th/F (depending on flights)
|-
| Ellie
| Yes
| Whatever works
| W-Th/F (depending on flights)
|-
| [[Mako]]
| Yes
| Whatever works
| W-Th/F (depending on flights)
|-
| Yibin
| Yes
| Whatever works
| W-Th/F (depending on flights)
|-
| [[Kaylea]]
| Yes
| Whatever works
| W-Th
|-
| [[Zarine]]
| Yes
| Whatever works
| W-Th/F (depending on flights)
|-
|-
|}
|}
Line 160: Line 389:
! Match
! Match
|-
|-
|  
| Ryan
|  
| Rebecca and I have a spare room/bathroom with a queen sized air mattress.
|  
| Located on Horizon Drive about 4.5 miles from campus.
|  
|  
|}
|}
Line 182: Line 411:
** 🛫Date - [WEEKDAY], September [DAY] [time and flight information]
** 🛫Date - [WEEKDAY], September [DAY] [time and flight information]
** Status: '''[PURCHASED / NOT PURCHASED]'''
** Status: '''[PURCHASED / NOT PURCHASED]'''
* Sohyeon
** 🚌 Monday, September 9 [Greyhound US0150 from Milwaukee, arr. Chicago Train station 1:40PM]
** 🛫 Sunday, September 15 7:00AM [AA1490 from ORD > LAS]
** Status: '''[PURCHASED]'''
* Yibin, Kaylea, Zarine, Ellie*, Mako, Haomin**
** 🛬Date - Wednesday, September 11,  Arrives on AA52 from ORD at 3:30pm (*except Ellie who arrives at 4:30pm)
** 🛫Date - Friday, September 13 Departs on AS391 to SEA at 6:49pm (**except Haomin who leaves on Sunday)
** Status: '''[PURCHASED]'''


== Previous Meetups ==
== Previous Meetups ==


We meet roughly twice a year and you can see what we've done in the past at:
We meet once year (formerly twice a year when we were a little smaller) and you can see what we've done in the past at:


* [[CommunityData:Meetup September 2023]]
* [[CommunityData:Meetup September 2023]]
* [[CommunityData:Meetup October 2022]]
* [[CommunityData:Meetup October 2022]]
* [[CommunityData:Meetup December 2019]]
* [[CommunityData:Meetup December 2020]]
* [[CommunityData:Meetup March 2019]]
* [[CommunityData:Meetup March 2019]]
* [[CommunityData:Meetup September 2018]]
* [[CommunityData:Meetup September 2018]]

Latest revision as of 02:56, 14 September 2024

We're meeting in West Lafayette on September 11--13!

We'll be taking notes in this shared Etherpad for full group events and breakout session notes here.

Organizers have used this etherpad to sketch plans and communications.

Location links/info[edit]

Agenda[edit]

Daily schedule[edit]

Wednesday, 11 September 2024 (optional)

Time Event Location Notes
~6pm Dinner + Introductions + Half Bake-Off BRNG 6138 Share your half-baked ideas and hang out - put your slides here

Thursday, 12 September 2024

Time Event Location Notes
8:30AM-9:00AM Breakfast! BRNG 6138
9:00-9:45AM Welcome, announcements, overview + Element switcheroo BRNG 6138
9:45-10:45 Workshop session 1 BRNG 6138, COM Conference Room (BRNG 2118?), PoliSci Conference room (BRNG 2243)
  • Group A: Hazel, Ellie, Mako, Kaylea, Kevin, Ryan, Jeremy, Zarine, Thaty
  • Group B: Yibin, Dyuti, Sohyeon, Aaron, Loizos, Haomin, Matt, Madison, Carl
10:50-11:50 Workshop session 2 BRNG 6138, COM Conference Room (BRNG 2118?), PoliSci Conference room (BRNG 2243)
  • Group A: Haomin, Matt, Jeremy, Madison, Thaty
  • Group B: Loizos, Zarine, Aaron, Carl, Sohyeon, Hazel
  • Group C: Ryan, Kevin, Mako, Dyuti, Yibin, Kaylea, Ellie
11:55-12:15 Brainstorm and propose unconference topics BRNG 6138
12:15-1:10 PM Lunch BRNG 6138 and/or outside Continue to talk about / refine unconference ideas
1:10-2:00 PM Unconference session 1
2:10-3:00 PM Unconference session 2
3:10-4:00 PM Unconference session 3
4:00-5:00 PM Meta discussion + full group announcements BRNG 6138

Friday, 13 September 2024

Time Event Location Notes
7:30-8:30 Nature walk Celery Bog Optional walk for those so inclined
8:45-9:40 Breakfast PoliSci Conference Room
10:00-12:00 Frontiers in Online Community Research Symposium STEW 310
12:00-1:30 PM Eshwar's keynote + Lunch STEW 310
Afternoon Early dinner Jeremy's house

How breakout workshop sessions will work[edit]

Workshop sessions will work similar to how they worked last year. Everyone who is not presenting at the symposium has been assigned a workshop slot. If it is a more substantive document that requires more reading time, please share it in this Google Drive folder one week in advance of the retreat. If it is something that can be read in the first 5 minutes of your session, you can bring it ad hoc.

  • We are planning for 2 breakout sessions for small group workshop/feedback to facilitate more interaction and discussion. Each session will have 3 groups, with 2 people sharing stuff per session.
  • Each session the breakout groups will be different
  • The sessions will be one hour, so each person will have about 30 minutes of feedback, with 5 minutes between sessions.
  • We recommend having a dedicated time-keeper (maybe the faculty member) in each breakout session.

Unconference Ideas[edit]

  • Group plans for post-Kibo resources (Matt)

Attendee List[edit]

Attendee Wednesday Dinner Thursday Sessions (incl breakfast & lunch) Thursday Dinner Friday sessions (incl breakfast & lunch) Friday afternoon/evening (incl early dinner); Family welcome! (if so, how many people?)
Carl Yes Yes Yes Maybe Maybe
Jeremy Yes Yes Yes Yes Yes (+6!)
Madison Yes Yes Maybe (TBD) No No
Aaron Yes Yes Yes Yes No
Ryan Yes Yes Yes Yes Yes
Dyuti Yes Yes Yes Yes Yes
Hazel Maybe Yes Yes Yes Maybe
Matt Yes Yes Yes Yes Maybe?
sohyeon Yes Yes Yes Yes No
kevin Yes Yes Yes Yes Maybe
Thaty Yes Yes Yes Yes Maybe
Haomin Yes Yes Yes Yes Yes
Yibin Yes Yes Yes Yes Yes
ellie Maybe Yes Yes Yes Yes
Mako Yes Yes Yes Yes Yes
Kaylea Yes Yes Yes Yes Yes
Zarine Yes Yes Yes Yes Yes
Loizos Yes Yes Yes Yes Yes

Plan is that anybody flying in will coordinate on the flight from Seattle so that we can all be on the same ground transportation from ORD to West Lafayette.

Dietary Restrictions[edit]

[No need to add yourself here if you are unrestricted.]

Name Dietary notes
Aaron Vegetarian; allergies to sesame/tahini, nuts (except almonds/peanuts)
Ryan Gluten-free
Mako Vegetarian
kevin Vegetarian

Accommodations[edit]

Guests seeking accommodation[edit]

If you need accommodations, please fill out the form below.

Name Do you need accommodations? What kind are you looking for (Local Host, AirBnb, Hotel)? What nights?
Carl Yes Whatever works W-TH
Aaron Yes Whatever works W-Th
Matt Yes Whatever works W-Th
sohyeon Yes Whatever works W-Th/F
Madison Yes Whatever works W
kevin Yes Whatever works W - Th
Thaty Yes Whatever works W-Th
Haomin Yes Whatever works W-Th/F (depending on flights)
Ellie Yes Whatever works W-Th/F (depending on flights)
Mako Yes Whatever works W-Th/F (depending on flights)
Yibin Yes Whatever works W-Th/F (depending on flights)
Kaylea Yes Whatever works W-Th
Zarine Yes Whatever works W-Th/F (depending on flights)

Potential hosts[edit]

If you are willing to host someone from out of town, please add yourself to this form:

Name Description of sleeping arrangement (how many couches, guest rooms) Location (neighborhood, distance to campus) Match
Ryan Rebecca and I have a spare room/bathroom with a queen sized air mattress. Located on Horizon Drive about 4.5 miles from campus.

Organizing[edit]

See the page on /Session planning for more details.

The teams include:

Travel Plans[edit]

If you are traveling in from outside, add your name and arrival details here (days, times and flights if you have them, status (purchased/in-progress), any notes).

Copy /paste format, fill in with your details:

  • [NAME]
    • 🛬Date - [WEEKDAY], September [DAY] [time and flight information]
    • 🛫Date - [WEEKDAY], September [DAY] [time and flight information]
    • Status: [PURCHASED / NOT PURCHASED]
  • Sohyeon
    • 🚌 Monday, September 9 [Greyhound US0150 from Milwaukee, arr. Chicago Train station 1:40PM]
    • 🛫 Sunday, September 15 7:00AM [AA1490 from ORD > LAS]
    • Status: [PURCHASED]
  • Yibin, Kaylea, Zarine, Ellie*, Mako, Haomin**
    • 🛬Date - Wednesday, September 11, Arrives on AA52 from ORD at 3:30pm (*except Ellie who arrives at 4:30pm)
    • 🛫Date - Friday, September 13 Departs on AS391 to SEA at 6:49pm (**except Haomin who leaves on Sunday)
    • Status: [PURCHASED]

Previous Meetups[edit]

We meet once year (formerly twice a year when we were a little smaller) and you can see what we've done in the past at:

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