CommunityData:Meetup September 2024

From CommunityData

We're meeting in West Lafayette on September 11--13!

We'll be taking notes in this shared Etherpad for full group events and breakout session notes here.

Organizers have used this etherpad to sketch plans and communications.

COVID-19 note

We will have rapid antigen tests for whoever wants to test for COVID-19 upon arrival. We will also make sure that we have masks and hand sanitizer in the room.

Agenda

Daily schedule

Note that this is all VERY tentative right now

Wednesday, 11 September 2024 (optional)

Time Event Location Notes
≥6pm Casual dinner TBD Self-organized, local hosts happy to help/join visitors!

Thursday, 12 September 2024

Time Event Location Notes
8:30AM-9:00AM Breakfast spread TBD
9:00-9:45AM Welcome, announcements, overview + intros of new people TBD
Thursday morning Half Bake-Off? Workshop sessions? TBD
Lunchtime Lunch TBD
Thursday afternoon More workshop sessions? Unconference? TBD
Thursday evening TBD - something fun

Friday, 13 September 2024

Time Event Location Notes
Friday Morning Breakfast TBD
10-12 (?) Community Data Science Symposium TBD
12-1 Lunch and Keynote speaker TBD
Afternoon Early dinner Jeremy's house

How breakout workshop sessions will work

This year, we'd like to make a call for almost everyone to come with something to share and workshop/get feedback on. If it is a more substantive document that requires more reading time, please share it one week in advance of the retreat. If it is something that can be read in the first 5 minutes of your session, you can bring it ad hoc.

  • We are planning for 3 breakout sessions for small group workshop/feedback to facilitate more interaction and discussion, and each session will have 3 groups, with 2 people sharing stuff per session. This means there should be enough time/slots to workshop 18 things!
  • Each session (#1, #2, #3) the breakout groups will be different - the idea will be for everyone to have been in a small group with everyone else at least once :)
  • As mentioned above, per group, there will be 2 people presenting over the course of 1 hr 15 min- so you can anticipate each person to have about 30 minutes, with a 5 minute break in between. In the final 10 minutes it could be nice to come back to the big group and share some ideas, thoughts, insights to the group at large! Or, you can use the extra 10 minutes as padding to account for any overflow in time-keeping.
  • We recommend having a dedicated time-keeper in each breakout session.

Unconference Ideas

Attendee List

Dietary Restrictions

[No need to add yourself here if you are unrestricted.]

Attendee Wednesday Dinner Thursday Sessions (incl breakfast & lunch) Thursday Dinner Friday sessions (incl breakfast & lunch) Friday afternoon/evening (incl early dinner); Family welcome! (if so, how many people?)
Jeremy F. Yes Yes Yes Yes Yes (+6!)
Madison Yes Yes Maybe (TBD) No No
Kaylea Yes Yes Yes Yes Yes
Aaron Yes Yes Yes Yes No
Ryan Yes Yes Yes Yes Yes (+1?)
Dyuti Yes Yes Yes Yes Yes
Hazel Maybe Yes Yes Yes Maybe
Matt Yes Yes Yes Yes No
Name Dietary notes
Aaron Vegetarian; allergies to sesame/tahini, nuts (except almonds/peanuts)
Ryan Gluten-free

Accommodations

Guests seeking accommodation

If you need accommodations, please fill out the form below.

Name Do you need accommodations? What kind are you looking for (Local Host, AirBnb, Hotel)? What nights?
Aaron Yes Whatever works W-Th

Potential hosts

If you are willing to host someone from out of town, please add yourself to this form:

Name Description of sleeping arrangement (how many couches, guest rooms) Location (neighborhood, distance to campus) Match
Ryan Rebecca and I have a spare room/bathroom with a queen sized air mattress. Located on Horizon Drive about 4.5 miles from campus.

Organizing

See the page on /Session planning for more details.

The teams include:

Travel Plans

If you are traveling in from outside, add your name and arrival details here (days, times and flights if you have them, status (purchased/in-progress), any notes).

Copy /paste format, fill in with your details:

  • [NAME]
    • 🛬Date - [WEEKDAY], September [DAY] [time and flight information]
    • 🛫Date - [WEEKDAY], September [DAY] [time and flight information]
    • Status: [PURCHASED / NOT PURCHASED]

Previous Meetups

We meet roughly twice a year and you can see what we've done in the past at: