CommunityData:Meetup September 2024: Difference between revisions

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== Agenda ==
== Agenda ==
=== Daily schedule ===
=== Daily schedule ===
Note that this is all VERY tentative right now
<b>Wednesday, 11 September 2024</b> (optional)
<b>Wednesday, 11 September 2024</b> (optional)
{| class="wikitable"
{| class="wikitable"
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|-
|-
| ≥6pm
| ~6pm
| Casual dinner
| Dinner + Half Bake-Off
| TBD
| TBD
| Self-organized, local hosts happy to help/join visitors!
| Share your half-baked ideas and hang out
|}
|}


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|-
|-
| Thursday morning
| Thursday morning
| Half Bake-Off? Workshop sessions?
| Workshop sessions?
| TBD
| TBD
|  
|  
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|}
|}


<b>Friday, 13 September 2023</b>
<b>Friday, 13 September 2024</b>
{| class="wikitable"
{| class="wikitable"
|-  
|-  
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|-
|-
| Friday Morning
| Friday Morning
| Breakout session(s)?, meta discussion, unconference,
| Breakfast
| TBD
| TBD
|  
|  
|-
|-
| Dinner
| 10-12 (?)
|
| Community Data Science Symposium
|
| TBD
|
|
|-
| 12-1
| Lunch and Keynote speaker
| TBD
|
|-
| Afternoon
| Early dinner
| Jeremy's house
|  
|}
|}


Line 107: Line 120:
! Friday afternoon/evening (incl early dinner); Family welcome! (if so, how many people?)
! Friday afternoon/evening (incl early dinner); Family welcome! (if so, how many people?)
|-
|-
| Jeremy F.
| Carl
| Yes
| Yes
| Yes
| Maybe
| Maybe
|-
| Jeremy
| Yes
| Yes
| Yes
| Yes
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| Yes (+6!)
| Yes (+6!)
|-
|-
|}
| Madison
|-
| Madison D.
| Yes
| Yes
| Yes
| Yes
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| No
| No
| No
| No
|-
| Aaron
| Yes
| Yes
| Yes
| Yes
| No
|-
| Ryan
| Yes
| Yes
| Yes
| Yes
| Yes (+1?)
|-
| Dyuti
| Yes
| Yes
| Yes
| Yes
| Yes
|-
| Hazel
| Maybe
| Yes
| Yes
| Yes
| Maybe
|-
| Matt
| Yes
| Yes
| Yes
| Yes
| Maybe?
|-
| sohyeon
| Yes
| Yes
| Yes
| Yes
| Maybe? depends on what rides back to chicago are being coordintaed
|-
| kevin
| Yes
| Yes
| Yes
| Yes
| Maybe
|-
| Thaty
| Yes
| Yes
| Yes
| Yes
| Maybe
|-
| Haomin
| Yes
| Yes
| Yes
| Yes
| Yes
|-
| Yibin
| Yes
| Yes
| Yes
| Yes
| Yes
|-
| ellie
| Maybe
| Yes
| Yes
| Yes
| Yes
|-
| [[Mako]]
| Yes
| Yes
| Yes
| Yes
| Yes
|-
| Kaylea
| Yes
| Yes
| Yes
| Yes
| Yes
|-
| Zarine
| Yes
| Yes
| Yes
| Yes
| Yes
|-
|-
|}
|}
Plan is that anybody flying in will coordinate on the flight from Seattle so that we can all be on the same ground transportation from ORD to West Lafayette.


== Dietary Restrictions ==
== Dietary Restrictions ==
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! Dietary notes
! Dietary notes
|-
|-
| YOUR NAME HERE
| Aaron
| Explanation of restrictions
| Vegetarian; allergies to sesame/tahini, nuts (except almonds/peanuts)
|-
| Ryan
| Gluten-free
|-
| Mako
| Vegetarian
|-
| kevin
| Vegetarian
|}
|}


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=== Guests seeking accommodation ===
=== Guests seeking accommodation ===
'''If you need accommodations,''' please fill out the form below.
'''If you need accommodations,''' please fill out the form below.
'''Update:''' Reservations have been made. Please reach out to Jeremy with questions.


{| class="wikitable"
{| class="wikitable"
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! What nights?
! What nights?
|-
|-
|  
| Carl
|  
| Yes
|  
| Whatever works
|  
| W-TH
|-
| Aaron
| Yes
| Whatever works
| W-Th
|-
| Matt
| Yes
| Whatever works
| W-Th
|-
| sohyeon
| Yes
| Whatever works
| W-Th/F
|-
| Madison
| Yes
| Whatever works
| W
|-
| kevin
| Yes
| Whatever works
| W - Th
|-
| Thaty
| Yes
| Whatever works
| W-Th
|-
| Haomin
| Yes
| Whatever works
| W-Th/F (depending on flights)
|-
| Ellie
| Yes
| Whatever works
| W-Th/F (depending on flights)
|-
| [[Mako]]
| Yes
| Whatever works
| W-Th/F (depending on flights)
|-
| Yibin
| Yes
| Whatever works
| W-Th/F (depending on flights)
|-
| [[Kaylea]]
| Yes
| Whatever works
| W-Th/F (depending on flights)
|-
| [[Zarine]]
| Yes
| Whatever works
| W-Th/F (depending on flights)
|-
|-
|}
|}
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! Match
! Match
|-
|-
|  
| Ryan
|  
| Rebecca and I have a spare room/bathroom with a queen sized air mattress.
|  
| Located on Horizon Drive about 4.5 miles from campus.
|  
|  
|}
|}
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** 🛫Date - [WEEKDAY], September [DAY] [time and flight information]
** 🛫Date - [WEEKDAY], September [DAY] [time and flight information]
** Status: '''[PURCHASED / NOT PURCHASED]'''
** Status: '''[PURCHASED / NOT PURCHASED]'''
* Sohyeon
** 🚌 Monday, September 9 [Greyhound US0150 from Milwaukee, arr. Chicago Train station 1:40PM]
** 🛫 Sunday, September 15 7:00AM [AA1490 from ORD > LAS]
** Status: '''[PURCHASED]'''


== Previous Meetups ==
== Previous Meetups ==

Latest revision as of 00:01, 26 July 2024

We're meeting in West Lafayette on September 11--13!

We'll be taking notes in this shared Etherpad for full group events and breakout session notes here.

Organizers have used this etherpad to sketch plans and communications.

COVID-19 note[edit]

We will have rapid antigen tests for whoever wants to test for COVID-19 upon arrival. We will also make sure that we have masks and hand sanitizer in the room.

Agenda[edit]

Daily schedule[edit]

Note that this is all VERY tentative right now

Wednesday, 11 September 2024 (optional)

Time Event Location Notes
~6pm Dinner + Half Bake-Off TBD Share your half-baked ideas and hang out

Thursday, 12 September 2024

Time Event Location Notes
8:30AM-9:00AM Breakfast spread TBD
9:00-9:45AM Welcome, announcements, overview + intros of new people TBD
Thursday morning Workshop sessions? TBD
Lunchtime Lunch TBD
Thursday afternoon More workshop sessions? Unconference? TBD
Thursday evening TBD - something fun

Friday, 13 September 2024

Time Event Location Notes
Friday Morning Breakfast TBD
10-12 (?) Community Data Science Symposium TBD
12-1 Lunch and Keynote speaker TBD
Afternoon Early dinner Jeremy's house

How breakout workshop sessions will work[edit]

This year, we'd like to make a call for almost everyone to come with something to share and workshop/get feedback on. If it is a more substantive document that requires more reading time, please share it one week in advance of the retreat. If it is something that can be read in the first 5 minutes of your session, you can bring it ad hoc.

  • We are planning for 3 breakout sessions for small group workshop/feedback to facilitate more interaction and discussion, and each session will have 3 groups, with 2 people sharing stuff per session. This means there should be enough time/slots to workshop 18 things!
  • Each session (#1, #2, #3) the breakout groups will be different - the idea will be for everyone to have been in a small group with everyone else at least once :)
  • As mentioned above, per group, there will be 2 people presenting over the course of 1 hr 15 min- so you can anticipate each person to have about 30 minutes, with a 5 minute break in between. In the final 10 minutes it could be nice to come back to the big group and share some ideas, thoughts, insights to the group at large! Or, you can use the extra 10 minutes as padding to account for any overflow in time-keeping.
  • We recommend having a dedicated time-keeper in each breakout session.

Unconference Ideas[edit]

Attendee List[edit]

Attendee Wednesday Dinner Thursday Sessions (incl breakfast & lunch) Thursday Dinner Friday sessions (incl breakfast & lunch) Friday afternoon/evening (incl early dinner); Family welcome! (if so, how many people?)
Carl Yes Yes Yes Maybe Maybe
Jeremy Yes Yes Yes Yes Yes (+6!)
Madison Yes Yes Maybe (TBD) No No
Aaron Yes Yes Yes Yes No
Ryan Yes Yes Yes Yes Yes (+1?)
Dyuti Yes Yes Yes Yes Yes
Hazel Maybe Yes Yes Yes Maybe
Matt Yes Yes Yes Yes Maybe?
sohyeon Yes Yes Yes Yes Maybe? depends on what rides back to chicago are being coordintaed
kevin Yes Yes Yes Yes Maybe
Thaty Yes Yes Yes Yes Maybe
Haomin Yes Yes Yes Yes Yes
Yibin Yes Yes Yes Yes Yes
ellie Maybe Yes Yes Yes Yes
Mako Yes Yes Yes Yes Yes
Kaylea Yes Yes Yes Yes Yes
Zarine Yes Yes Yes Yes Yes

Plan is that anybody flying in will coordinate on the flight from Seattle so that we can all be on the same ground transportation from ORD to West Lafayette.

Dietary Restrictions[edit]

[No need to add yourself here if you are unrestricted.]

Name Dietary notes
Aaron Vegetarian; allergies to sesame/tahini, nuts (except almonds/peanuts)
Ryan Gluten-free
Mako Vegetarian
kevin Vegetarian

Accommodations[edit]

Guests seeking accommodation[edit]

If you need accommodations, please fill out the form below.

Name Do you need accommodations? What kind are you looking for (Local Host, AirBnb, Hotel)? What nights?
Carl Yes Whatever works W-TH
Aaron Yes Whatever works W-Th
Matt Yes Whatever works W-Th
sohyeon Yes Whatever works W-Th/F
Madison Yes Whatever works W
kevin Yes Whatever works W - Th
Thaty Yes Whatever works W-Th
Haomin Yes Whatever works W-Th/F (depending on flights)
Ellie Yes Whatever works W-Th/F (depending on flights)
Mako Yes Whatever works W-Th/F (depending on flights)
Yibin Yes Whatever works W-Th/F (depending on flights)
Kaylea Yes Whatever works W-Th/F (depending on flights)
Zarine Yes Whatever works W-Th/F (depending on flights)

Potential hosts[edit]

If you are willing to host someone from out of town, please add yourself to this form:

Name Description of sleeping arrangement (how many couches, guest rooms) Location (neighborhood, distance to campus) Match
Ryan Rebecca and I have a spare room/bathroom with a queen sized air mattress. Located on Horizon Drive about 4.5 miles from campus.

Organizing[edit]

See the page on /Session planning for more details.

The teams include:

Travel Plans[edit]

If you are traveling in from outside, add your name and arrival details here (days, times and flights if you have them, status (purchased/in-progress), any notes).

Copy /paste format, fill in with your details:

  • [NAME]
    • 🛬Date - [WEEKDAY], September [DAY] [time and flight information]
    • 🛫Date - [WEEKDAY], September [DAY] [time and flight information]
    • Status: [PURCHASED / NOT PURCHASED]
  • Sohyeon
    • 🚌 Monday, September 9 [Greyhound US0150 from Milwaukee, arr. Chicago Train station 1:40PM]
    • 🛫 Sunday, September 15 7:00AM [AA1490 from ORD > LAS]
    • Status: [PURCHASED]

Previous Meetups[edit]

We meet roughly twice a year and you can see what we've done in the past at:

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