Community Data Science Workshops (Core)/Planning Checklist

Planning/Announcement

Registration

• (Done SP2016) Create new Google drive folder and invite people that work on it
• (Done SP2016) Copy registration pages from both participants and mentors
  • Read through and tweak details and dates

Wiki

• Create a basic page like Community Data Science Workshops (Spring 2016) based on the pre-release version in the history from the most recent workshops linked from Community Data Science Workshops.
  • Search/replace year and season
  • Search/replace the month and day
  • Update registration links to the new Google Forms
• Add link to page on Community Data Science Workshops
• Create redirect like CDSW Spring 2016 to point to the new page
• Update Template:Banner to a live version

Announcements

• Create/copy a new announcements document in the shared Google Drive folder
• Send announcements
• Write blog posts on CDSC blog
• Tweet, send on social media, etc.

Funding and Rooms

• (Done SP2016) Contact someone at eScience to help cover funding for food
  • (Done SP2016) Mako has contacted Bill Howe in the past
• Contact somebody at the Department of Communication to cover drinks
  • Mako has contacted David Domke in the Department of Communication
• Decide on for morning lectures (e.g., the Ooedgard ALC or SAV)
  • Contact UW libraries about space and/or the UW Classroom Assignment Office
• Decide on and find rooms for afternoon sessions (e.g., UW Research Commons or the Communications (CMU) Building
  • Contact somebody at UW Libraries (??) or Mako can reserve rooms at the Department of Communication using links on the right sidebar of this page

Session 0 & 1 Preparation

• Create new mailing lists (requires UW ID) at UW like cdsw-sp2016-attendees@uw.edu and cdsw-sp2016-mentors@uw.edu