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| {{Template:CDSW Header}}
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| == Planning/Announcement == | | == Planning/Announcement == |
| === Registration === | | === Registration === |
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| * '''(Done SP2016)''' Add link to page to the new subpage from the [[Community Data Science Workshops]] page | | * '''(Done SP2016)''' Add link to page to the new subpage from the [[Community Data Science Workshops]] page |
| * '''(Done SP2016)''' Create redirect like [[CDSW Spring 2016]] to point to the new page | | * '''(Done SP2016)''' Create redirect like [[CDSW Spring 2016]] to point to the new page |
| * '''(Done SP2016)''' Update [[Template:Banner]] to a live version | | * Update [[Template:Banner]] to a live version |
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| === Announcements === | | === Announcements === |
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| * '''(Done SP2016)''' Create/copy a new announcements document in the shared Google Drive folder | | * Create/copy a new announcements document in the shared Google Drive folder |
| * Send announcements | | * Send announcements |
| * Write blog posts on CDSC blog | | * Write blog posts on CDSC blog |
| * '''(Done SP2016)''' Tweet, send on social media, etc. | | * Tweet, send on social media, etc. |
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| === Funding and Rooms === | | === Funding and Rooms === |
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| * '''(Done SP2016)''' Contact someone at [http://escience.washington.edu/ eScience] to help cover funding for food | | * '''(Done SP2016)''' Contact someone at [http://escience.washington.edu/ eScience] to help cover funding for food |
| ** '''(Done SP2016)''' Mako has contacted Bill Howe in the past | | ** '''(Done SP2016)''' Mako has contacted Bill Howe in the past |
| * '''(Done SP2016)''' Contact somebody at the Department of Communication to cover drinks | | * Contact somebody at the Department of Communication to cover drinks |
| ** '''(Done SP2016)''' Mako has contacted David Domke in the Department of Communication | | ** Mako has contacted David Domke in the Department of Communication |
| * '''(Done SP2016)''' Decide on for morning lectures (e.g., the Ooedgard ALC or SAV) | | * Decide on for morning lectures (e.g., the Ooedgard ALC or SAV) |
| * '''(Done SP2016)''' Contact someone at Odegaard/UW libraries about the [https://www.lib.washington.edu/ougl/learning-spaces/active-learning-classrooms Active Learning Classrooms] (that link includes both a schedule online and a page to request the room). Our contacts in the libraries are Jennifer S. Muilenburg <jmuil@uw.edu> (data management librarian) and Susie Cummings <cummin2@uw.edu> (who helps manage the ALC) | | ** Contact UW libraries about space and/or the [https://depts.washington.edu/registra/RATS/guidelines.php UW Classroom Assignment Office] |
| * '''(Done SP2016)''' Decide on and find rooms for afternoon sessions (e.g., UW Research Commons or the Communications (CMU) Building or something else | | * Decide on and find rooms for afternoon sessions (e.g., UW Research Commons or the Communications (CMU) Building |
| ** For registering things in CMU managed by the Department of Communication, use the [http://www.com.washington.edu/facultystaff/technology/rooms/ links on the right sidebar of this page] | | ** Contact somebody at UW Libraries (??) or Mako can reserve rooms at the Department of Communication using [http://www.com.washington.edu/facultystaff/technology/rooms/ links on the right sidebar of this page] |
| ** For registering classrooms managed centrally, go through the [https://depts.washington.edu/registra/RATS/guidelines.php UW Classroom Assignment Office]
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| ** For registering the research commons, we should go through the Research Commons Librarian and/or through Jennifer (email above)
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| == Food ==
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| * Coffee at etc at HUB: place an order the day before if possible. Need a couple people to carry 3 coffee (2 blonde; 2 medium), 40 cups, 1 large cup of half and half, other misc stuff. Need napkins as it always gets messy.
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| * Session 1: Pizza from Jet City Pizza (*PHONE NUMBER (206) 525-2225? verify with mako/jmo*) for X vegetarian pizza, Y vegan pizza, Z, gluten free pizza, A vegan/gluten free pizza. A little bit of salad. Always ask for plates and napkins (otherwise they may not bring them).
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| :* 4 '''-> next time 2''' Large Gluten Free cheese
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| :* 1 Large Gluten Free Pineapple
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| :* 3 '''-> next time 1''' Large Gluten Free (Sauce & Non Dairy Cheese)
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| :* 1 Large Gluten Free (onions, mushrooms, black olives & non dairy Cheese (no sauce))
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| :* 2 '''-> next time 1''' Large sauce & nondairy cheese
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| :* 10 Large Cheese pizzas
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| :* 5 Large spicy peppers
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| :* 2 ''' -> next time 3''' large Green Pepper/ Onions
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| :* 2 '''-> next time 3''' Large Pineapple/ Oranges
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| :* 2 Large Pineapple
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| :* 1 Large Onions/ Tomatoes
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| :* 1 '''-> next time 2''' Large Mushroom/Spinach
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| :* 2 Large Black Olives/ Mushroom
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| :* 7 '''-> next time 4''' Family Size Salads (Dressing on side): '''bring a big bowl next time''' so that it's less messy when serving.
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| * Session 2: Indian food from Jewel of India at (*PHONE NUMBER (206) 523-5275? verify with mako) for 4 vegetarian dishes, naan, and rice at $12/person for 67 people ($800) -> ordered 75 people in Spring 2016 and it was just enough - 80 should be perfect? Ask for plates, utensils, napkins, utensils, and serving spoons!
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| * Session 3: Greek food from Maria Savranakis(email at glikifoni@gmail.com):
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| : vegetarian food for 65 people. $11 per person for vegetarian food, delivery, taxes, paper
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| plates, napkins and plastic ware.
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| : - Spanakopita
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| : - Veggie dolmathes
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| : - Hummus and pita
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| : - Greek salad
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| : - Vegetarian Souvlaki- skewers of marinated vegetables.
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| : - Rice
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| : - Oven baked potatoes in olive oil, garlic and oregano avaliable
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| == Session 0 & 1 Preparation == | | == Session 0 & 1 Preparation == |
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| * '''(Done SP2016)''' [https://itconnect.uw.edu/connect/email/mailman/ Create new mailing lists] (requires UW ID) at UW like cdsw-sp2016-attendees@uw.edu and cdsw-sp2016-mentors@uw.edu | | * [https://itconnect.uw.edu/connect/email/mailman/ Create new mailing lists] (requires UW ID) at UW like cdsw-sp2016-attendees@uw.edu and cdsw-sp2016-mentors@uw.edu |
| * Add people who are accepted to the cdsw-sp2016-attendees@uw.edu mailing list
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| * Add people who are accepted to the cdsw-sp2016-mentors@uw.edu mailing list
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| * Email attendees ''individually'' to tell them they were accepted, and have them check the mailing list to make sure they are gettingupdates
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| * Create new wikipages for the new data
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| * Check the CodeAcademy lessons to make sure they are up
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| * Check the documentation for installation to make sure things work
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| * Try out Anaconda installation
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| * Email all the mentors to see if there's anybody they would like to have brought in off the waitlist
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| * Draft/update acceptance email
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| * Draft/update waitlist email
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| * Send accept email! :-)
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| * Send waitlist email :-(
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| [[Category:CDSW]]
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| == Session 2 Preparation ==
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| *Send attendee reminder announcement out with survey
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| *Prepare feedback survey
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| *Update the wiki - are tutorials up to snuff?
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| *Check supporting resources are still working as expected (e.g. signing up for Twitter API; Tweepy; PlaceKitten;)
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| *Verify workshop leaders and instigators for afternoon workshops
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