CommunityData:Meetup April 2018: Organizational notes

From CommunityData

TOOLS:

  • Big Shared Respository:
    • List of the things we want in this:
    • Grant and fellowship proposals
    • Job application materials
    • Planning documents / outlines
    • Slide presentations?
    • Posters?
    • Is this the repository we work in for everything?
    • Final products repository
    • Letterhead
    • Peer Reviews,rebuttals (written and received)
    • Milestone documents (generals reading lists, syllabuses, dissertation proposals, theses)
    • IRB documents (protocols, recruitment forms, instruments, etc)
    • Letters of recommendation template
  • Hyak:
    • Upgrade is happening
    • CDSC move is coming soon (Mako has signed contract) 1 - 2 months
    • We'll have a smaller number of much faster computers
    • This may require different kinds of coordination
    • Suggestion: Start using MOX (new scheduler) instead of IKT sooner rather than later
    • Difference: Disk space on the new system - we pay for what we use (10 dollars per TB per month) - so this means less wiggle room in terms of space, and we need to be careful about not using too much extra space for compute jobs
    • We will start moving archival and unused data sets to Cloud-based storage (e.g. B2)
    • Get people Hyak accounts!
  • Zotero
  • Group communication
    • Face-to-face meetings
    • Bi-weekly global meetings
    • Bi-weekly campus meetings
    • Three email lists
    • send group announcements, to-do and requests here
    • IRC (irc cloud!)
    • Watercooler, shitposting
    • Bot for doing @everyone type of posts / announcements within our IRC
    • Sketch Wikipage about IRC and group communication channels
    • Wiki
    • capture more durable instructions, resources, norms
    • "How to use X and what to use it for"
    • Etherpads
    • in-meeting notes, lightweight coordination

I/O:

External communication / media

  • Getting the word out about our research to others
      • Twitter:
      • Congratulating our alumns? (Sneha, Sayamindu)
      • Tweet Deck
        • Salt
        • Charlie
        • Julia
      • Blog posts:
        • Op-eds
        • Informal posts / interviews
        • Congratulating our alumns? (Sneha, Sayamindu)
        • Book chapters
        • Shoot videos to explain our work?
      • Podcast?

Alumni / network building

      • Other CDSCs? (e.g. - Brian Keegan in CU Boulder)
        • Sayamindu - UNC Chapel Hill
        • Sneha - Carleton
        • Alumni continue attending retreats and workshops and send / introduce their students
        • Shared teaching resources?
      • Wiki pages, git repositories, etc.

Recruitment

    • Where to target for recruiting? How to get HCDE or iSchool students interested in Comm
    • Clubs
    • Invite undergrads in?
    • Can pay for RAs
    • Mentorship
    • Credit for classes
    • Undergrads
    • RU funding
    • Getting

META / PROCESS:

Project & process management

    • Write down project stages/phases/milestones
    • Design first projects and assign more directly when possible
    • Smaller scale projects
    • More narrow role assignment
    • Independent project development
    • Write down skills, roles, goals for student development
    • Facilitate intra-group mentoring/students
    • Feedback and evaluation schedule
    • written component ahead of meeting
    • write down your agenda, goals, questions/concerns
    • Circulate materials ahead of meetings when possible every so-often

Retreat feedback / assessment

    • I like
      • Time mgmt, getting everyone some attention/pieces
      • Organization by UW!
      • On-schedule submissions, readings, feedback
      • Perpsective and background sharing
      • Open house
      • Fun activities, variety, work balance
      • Projects at new, deeper stages of development
      • in-person feedback
      • Time to hang out across campuses
      • Relationship building helps socialize, incorporate
      • Supportive feedback, consideration
      • Notes! Etherpads!
    • I wish, would change
      • Make sure we got plenty of space
      • better elevator music
      • Continue to develop intentional structure and active facilitation
      • Minimize travel, play it cool
      • Over-programming, adjusting on the fly, add some whitespace
      • watch long hours, days, nights, etc.
      • watch late nights + early mornings
      • Divide papers over two days
      • Maintain inclusive activities
      • Maybe do a hike / outdoors? (especially if it's a seattle meeting)
  • BIG goals / vision
  • Next projects?