Editing CommunityData:Meetup April 2018: Organizational notes
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=='''TOOLS:'''== | =='''TOOLS:'''== | ||
'''Big Shared Repository:''' | |||
* List of the things we want in this: | * List of the things we want in this: | ||
*Grant and fellowship proposals | *Grant and fellowship proposals | ||
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*Letters of recommendation template | *Letters of recommendation template | ||
'''Hyak''': | |||
*Upgrade is happening | *Upgrade is happening | ||
*CDSC move is coming soon (Mako has signed contract) 1 - 2 months | *CDSC move is coming soon (Mako has signed contract) 1 - 2 months | ||
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*Get people Hyak accounts! | *Get people Hyak accounts! | ||
'''Zotero''': | |||
*Get Julia connected | |||
*Shared library is getting used, hooray! | *Shared library is getting used, hooray! | ||
*Maintain the commons! | *Maintain the commons! | ||
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*Remove anything from the "Extra" field | *Remove anything from the "Extra" field | ||
*Group communication | |||
*Face-to-face meetings | **Face-to-face meetings | ||
*Bi-weekly global meetings | **Bi-weekly global meetings | ||
*Bi-weekly campus meetings | **Bi-weekly campus meetings | ||
*Three email lists | **Three email lists | ||
*send group announcements, to-do and requests here | **send group announcements, to-do and requests here | ||
*IRC (irc cloud!) | **IRC (irc cloud!) | ||
*Watercooler | **Watercooler, shitposting | ||
*Bot for doing @everyone type of posts / announcements within our IRC | **Bot for doing @everyone type of posts / announcements within our IRC | ||
*Sketch Wikipage about IRC and group communication channels | **Sketch Wikipage about IRC and group communication channels | ||
*Wiki | **Wiki | ||
*capture more durable instructions, resources, norms | **capture more durable instructions, resources, norms | ||
*"How to use X and what to use it for" | **"How to use X and what to use it for" | ||
*Etherpads | **Etherpads | ||
*in-meeting notes, lightweight coordination | **in-meeting notes, lightweight coordination | ||
=='''I/O:'''== | =='''I/O:'''== | ||
'''External communication / media''' | |||
*Getting the word out about our research to others | *Getting the word out about our research to others | ||
**Twitter: | ***Twitter: | ||
***Congratulating our alumns? (Sneha, Sayamindu) | ***Congratulating our alumns? (Sneha, Sayamindu) | ||
***Tweet Deck | ***Tweet Deck | ||
***Salt | ****Salt | ||
***Charlie | ****Charlie | ||
***Julia | ****Julia | ||
**Blog posts: | ***Blog posts: | ||
***Op-eds | ****Op-eds | ||
***Informal posts / interviews | ****Informal posts / interviews | ||
***Congratulating our alumns? (Sneha, Sayamindu) | ****Congratulating our alumns? (Sneha, Sayamindu) | ||
***Book chapters | ****Book chapters | ||
*Shoot videos to explain our work? | ****Shoot videos to explain our work? | ||
*Podcast? | ***Podcast? | ||
'''Alumni / network building''' | |||
*Other CDSCs? (e.g. - Brian Keegan in CU Boulder) | *Other CDSCs? (e.g. - Brian Keegan in CU Boulder) | ||
**Sayamindu - UNC Chapel Hill | ****Sayamindu - UNC Chapel Hill | ||
**Sneha - Carleton | ****Sneha - Carleton | ||
**Alumni continue attending retreats and workshops and send / introduce their students | ****Alumni continue attending retreats and workshops and send / introduce their students | ||
**Shared teaching resources? | ****Shared teaching resources? | ||
**Wiki pages, git repositories, etc. | ***Wiki pages, git repositories, etc. | ||
'''Recruitment''' | |||
*Where to target for recruiting? How to get HCDE or iSchool students interested in Comm | *Where to target for recruiting? How to get HCDE or iSchool students interested in Comm | ||
*Clubs | *Clubs | ||
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=='''META / PROCESS:'''== | =='''META / PROCESS:'''== | ||
===Project & process management=== | ===Project & process management=== | ||
*Write down project stages/phases/milestones | **Write down project stages/phases/milestones | ||
*Design first projects and assign more directly when possible | **Design first projects and assign more directly when possible | ||
*Smaller scale projects | **Smaller scale projects | ||
*More narrow role assignment | **More narrow role assignment | ||
*Independent project development | **Independent project development | ||
*Write down skills, roles, goals for student development | **Write down skills, roles, goals for student development | ||
*Facilitate intra-group mentoring/students | **Facilitate intra-group mentoring/students | ||
*Feedback and evaluation schedule | **Feedback and evaluation schedule | ||
*written component ahead of meeting | **written component ahead of meeting | ||
*write down your agenda, goals, questions/concerns | **write down your agenda, goals, questions/concerns | ||
*Circulate materials ahead of meetings when possible every so-often | **Circulate materials ahead of meetings when possible every so-often | ||
===Retreat feedback / assessment=== | ===Retreat feedback / assessment=== | ||
'''I like''' | **'''I like''' | ||
*Time mgmt, getting everyone some attention/pieces | ***Time mgmt, getting everyone some attention/pieces | ||
* Organization by UW! | *** Organization by UW! | ||
* On-schedule submissions, readings, feedback | *** On-schedule submissions, readings, feedback | ||
* Perpsective and background sharing | *** Perpsective and background sharing | ||
* Open house | *** Open house | ||
* Fun activities, variety, work balance | *** Fun activities, variety, work balance | ||
* Projects at new, deeper stages of development | *** Projects at new, deeper stages of development | ||
* in-person feedback | *** in-person feedback | ||
* Time to hang out across campuses | *** Time to hang out across campuses | ||
* Relationship building helps socialize, incorporate | *** Relationship building helps socialize, incorporate | ||
* Supportive feedback, consideration | *** Supportive feedback, consideration | ||
* Notes! Etherpads! | *** Notes! Etherpads! | ||
'''I wish, would change''' | **'''I wish, would change''' | ||
*Make sure we got plenty of space | ***Make sure we got plenty of space | ||
*better elevator music | ***better elevator music | ||
*Continue to develop intentional structure and active facilitation | ***Continue to develop intentional structure and active facilitation | ||
*Minimize travel, play it cool | ***Minimize travel, play it cool | ||
*Over-programming, adjusting on the fly, add some whitespace | ***Over-programming, adjusting on the fly, add some whitespace | ||
*watch long hours, days, nights, etc. | ***watch long hours, days, nights, etc. | ||
*watch late nights + early mornings | ***watch late nights + early mornings | ||
*Divide papers over two days | ***Divide papers over two days | ||
*Maintain inclusive activities | ***Maintain inclusive activities | ||
*Maybe do a hike / outdoors? (especially if it's a seattle meeting) | ***Maybe do a hike / outdoors? (especially if it's a seattle meeting) | ||
*BIG goals / vision | |||
*Next projects? | *Next projects? | ||
