CommunityData:Group Tasks

Sept. 2022 proposed roles

• Meetings & (internal) communications (Term: ≥1 quarter; Expected commitment: ~1 hour per week)
  • Meeting announcements/reminders, agendas, note-taking
  • Scheduling next quarter's meetings
  • Solicit updates to "important info" spreadsheet/form?
• Events (workshops, softblocks, social) (Term: ≥1 quarter; Expected commitment: 1+ hour per week)
  • Workshops + softblocks
    • Planning sessions/schedule, eliciting signups
    • Wrangling presenters, materials for circulation
    • Wrangling guests, lab speed-dates, etc.
    • Session note-taking
  • Social gatherings
    • Birthdays
    • Plan one social event per quarter?
  • Swag and gifts
    • 1-2 new swag items per year
    • Holiday gift selection + distribution
• Curatorial / janitorial (Term: ≥1 quarter; Expected commitment: ~1 hour per week) [etherpad: https://etherpad.communitydata.science/p/janitorial_team]
  • Blogging schedule, regular posts
  • Social media updates
  • Update publications+people pages of the wiki
  • Zotero + wiki gardening tasks (like fighting spam and patrolling pages)
• The IT crowd (Term: ≥1 quarter; Expected commitment: 0-5 hours per week supporting Mako) [etherpad: https://etherpad.communitydata.science/p/cdsc-tech ]
  • Web hosting, servers
  • Web services (wiki, blog, code, gitolite)
  • Manage shared accounts/services
  • Hyak environment monitoring, updates
• Meta (Term: ≥2 quarters; Expected commitment: 0-5 hours per week) [etherpad: https://etherpad.communitydata.science/p/cdsc_meta]
  • Monitor tasks, division of labor, give feedback
  • Assign empty/new tasks
  • Coordinate documentation of group processes/resources
  • Facilitate newcomer orientation
  • Coordinate role turnover and handoffs
  • Facilitate quarterly group process assessments
  • Support administration, records, and reports for grants/awards
• Mentorship
  • Organizing AMA sessions
  • Mentorship expectation documents
  • Organizing example documents (job docs, etc.)
  • Examples of useful classes, processes, seminars, etc.
  • Identifying resources (conferences, fellowships, workshops, etc.)

Assignments:

• Meetings (full group meetings) + internal communications: Regina, Dyuti. Nick as less core member with no other chore group, will try to set a standard of being first in line to take notes.
• Events: Charlie, Hazel, Kevin
  • Note that Mollydb has owned dialogues, prospective open house!
• Curatorial + janitorial: Floor, Emilia, Yibin
  • Note that Mollydb has owned blogpost queue. Please connect!
• IT crowd: (Mako), Kaylea, Carl
• Meta / management: Sohyeon, Ellie, Ryan
• Mentorship: Jeremy, Stef