CommunityData:Meetup April 2018: Organizational notes: Difference between revisions

From CommunityData
Line 56: Line 56:
===External communication / media===
===External communication / media===
*Getting the word out about our research to others
*Getting the word out about our research to others
***Twitter:
**Twitter:
***Congratulating our alumns? (Sneha, Sayamindu)
***Congratulating our alumns? (Sneha, Sayamindu)
***Tweet Deck
***Tweet Deck
****Salt
***Salt
****Charlie
***Charlie
****Julia
***Julia
***Blog posts:
**Blog posts:
****Op-eds
***Op-eds
****Informal posts / interviews
***Informal posts / interviews
****Congratulating our alumns? (Sneha, Sayamindu)
***Congratulating our alumns? (Sneha, Sayamindu)
****Book chapters
***Book chapters
****Shoot videos to explain our work?
*Shoot videos to explain our work?
***Podcast?
*Podcast?
 
===Alumni / network building===
===Alumni / network building===
*Other CDSCs? (e.g. - Brian Keegan in CU Boulder)
*Other CDSCs? (e.g. - Brian Keegan in CU Boulder)

Revision as of 19:38, 7 April 2018

TOOLS:

Big Shared Repository

  • List of the things we want in this:
  • Grant and fellowship proposals
  • Job application materials
  • Planning documents / outlines
  • Slide presentations?
  • Posters?
  • Is this the repository we work in for everything?
  • Final products repository
  • Letterhead
  • Peer Reviews,rebuttals (written and received)
  • Milestone documents (generals reading lists, syllabuses, dissertation proposals, theses)
  • IRB documents (protocols, recruitment forms, instruments, etc)
  • Letters of recommendation template

Hyak

  • Upgrade is happening
  • CDSC move is coming soon (Mako has signed contract) 1 - 2 months
  • We'll have a smaller number of much faster computers
  • This may require different kinds of coordination
  • Suggestion: Start using MOX (new scheduler) instead of IKT sooner rather than later
  • Difference: Disk space on the new system - we pay for what we use (10 dollars per TB per month) - so this means less wiggle room in terms of space, and we need to be careful about not using too much extra space for compute jobs
  • We will start moving archival and unused data sets to Cloud-based storage (e.g. B2)
  • Get people Hyak accounts!

Zotero

Group communication

  • Face-to-face meetings
  • Bi-weekly global meetings
  • Bi-weekly campus meetings
  • Three email lists
  • send group announcements, to-do and requests here
  • IRC (irc cloud!)
  • Watercooler, shitposting
  • Bot for doing @everyone type of posts / announcements within our IRC
  • Sketch Wikipage about IRC and group communication channels
  • Wiki
  • capture more durable instructions, resources, norms
  • "How to use X and what to use it for"
  • Etherpads
  • in-meeting notes, lightweight coordination

I/O:

External communication / media

  • Getting the word out about our research to others
    • Twitter:
      • Congratulating our alumns? (Sneha, Sayamindu)
      • Tweet Deck
      • Salt
      • Charlie
      • Julia
    • Blog posts:
      • Op-eds
      • Informal posts / interviews
      • Congratulating our alumns? (Sneha, Sayamindu)
      • Book chapters
  • Shoot videos to explain our work?
  • Podcast?

Alumni / network building

  • Other CDSCs? (e.g. - Brian Keegan in CU Boulder)
        • Sayamindu - UNC Chapel Hill
        • Sneha - Carleton
        • Alumni continue attending retreats and workshops and send / introduce their students
        • Shared teaching resources?
      • Wiki pages, git repositories, etc.

Recruitment

  • Where to target for recruiting? How to get HCDE or iSchool students interested in Comm
  • Clubs
  • Invite undergrads in?
  • Can pay for RAs
  • Mentorship
  • Credit for classes
  • Undergrads
  • RU funding
  • Getting

META / PROCESS:

Project & process management

    • Write down project stages/phases/milestones
    • Design first projects and assign more directly when possible
    • Smaller scale projects
    • More narrow role assignment
    • Independent project development
    • Write down skills, roles, goals for student development
    • Facilitate intra-group mentoring/students
    • Feedback and evaluation schedule
    • written component ahead of meeting
    • write down your agenda, goals, questions/concerns
    • Circulate materials ahead of meetings when possible every so-often

Retreat feedback / assessment

    • I like
      • Time mgmt, getting everyone some attention/pieces
      • Organization by UW!
      • On-schedule submissions, readings, feedback
      • Perpsective and background sharing
      • Open house
      • Fun activities, variety, work balance
      • Projects at new, deeper stages of development
      • in-person feedback
      • Time to hang out across campuses
      • Relationship building helps socialize, incorporate
      • Supportive feedback, consideration
      • Notes! Etherpads!
    • I wish, would change
      • Make sure we got plenty of space
      • better elevator music
      • Continue to develop intentional structure and active facilitation
      • Minimize travel, play it cool
      • Over-programming, adjusting on the fly, add some whitespace
      • watch long hours, days, nights, etc.
      • watch late nights + early mornings
      • Divide papers over two days
      • Maintain inclusive activities
      • Maybe do a hike / outdoors? (especially if it's a seattle meeting)
  • BIG goals / vision
  • Next projects?