CommunityData:Meetup April 2018: Organizational notes: Difference between revisions

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=='''TOOLS:'''==
=='''TOOLS:'''==
*Big Shared Respository:
===Big Shared Repository===
** List of the things we want in this:
* List of the things we want in this:
**Grant and fellowship proposals
*Grant and fellowship proposals
** Job application materials
* Job application materials
**Planning documents / outlines
*Planning documents / outlines
**Slide presentations?
*Slide presentations?
** Posters?
* Posters?
** Is this the repository we work in for everything?
* Is this the repository we work in for everything?
** Final products repository
* Final products repository
** Letterhead
* Letterhead
**Peer Reviews,rebuttals  (written and received)
*Peer Reviews,rebuttals  (written and received)
**Milestone documents (generals reading lists, syllabuses, dissertation proposals, theses)
*Milestone documents (generals reading lists, syllabuses, dissertation proposals, theses)
**IRB documents (protocols, recruitment forms, instruments, etc)
*IRB documents (protocols, recruitment forms, instruments, etc)
**Letters of recommendation template
*Letters of recommendation template


*Hyak:
===Hyak===
**Upgrade is happening
*Upgrade is happening
**CDSC move is coming soon (Mako has signed contract) 1 - 2 months
*CDSC move is coming soon (Mako has signed contract) 1 - 2 months
**We'll have a smaller number of much faster computers
*We'll have a smaller number of much faster computers
**This may require different kinds of coordination
*This may require different kinds of coordination
**Suggestion: Start using MOX (new scheduler) instead of IKT sooner rather than later
*Suggestion: Start using MOX (new scheduler) instead of IKT sooner rather than later
**Difference: Disk space on the new system - we pay for what we use (10 dollars per TB per month) - so this means less wiggle room in terms of space, and we need to be careful about not using too much extra space for compute jobs
*Difference: Disk space on the new system - we pay for what we use (10 dollars per TB per month) - so this means less wiggle room in terms of space, and we need to be careful about not using too much extra space for compute jobs
**We will start moving archival and unused data sets to Cloud-based storage (e.g. B2)
*We will start moving archival and unused data sets to Cloud-based storage (e.g. B2)
**Get people Hyak accounts!
*Get people Hyak accounts!
*Zotero
**Get Julia connected
**Shared library is getting used, hooray!
**Maintain the commons!
**Check whether things are anywhere in the repository before you add new papers
**Check duplicate items periodically and de-duplicate
**Make sure you choose good referencing standards and read the wiki page (see below)
**https://wiki.communitydata.cc/CommunityData:Zotero
**https://www.zotero.org/support/duplicate_detection
**Police who's using Google Scholar citation count thing
**Remove anything from the "Extra" field


*Group communication
===Zotero===
**Face-to-face meetings
*Shared library is getting used, hooray!
**Bi-weekly global meetings
*Maintain the commons!
**Bi-weekly campus meetings
*Check whether things are anywhere in the repository before you add new papers
**Three email lists
*Check duplicate items periodically and de-duplicate
**send group announcements, to-do and requests here
*Make sure you choose good referencing standards and read the wiki page (see below)
**IRC (irc cloud!)
*https://wiki.communitydata.cc/CommunityData:Zotero
**Watercooler, shitposting
*https://www.zotero.org/support/duplicate_detection
**Bot for doing @everyone type of posts / announcements within our IRC
*Police who's using Google Scholar citation count thing
**Sketch Wikipage about IRC and group communication channels
*Remove anything from the "Extra" field
**Wiki
 
**capture more durable instructions, resources, norms
===Group communication===
**"How to use X and what to use it for"
*Face-to-face meetings
**Etherpads
*Bi-weekly global meetings
**in-meeting notes, lightweight coordination
*Bi-weekly campus meetings
*Three email lists
*send group announcements, to-do and requests here
*IRC (irc cloud!)
*Watercooler
*Bot for doing @everyone type of posts / announcements within our IRC
*Sketch Wikipage about IRC and group communication channels
*Wiki
*capture more durable instructions, resources, norms
*"How to use X and what to use it for"
*Etherpads
*in-meeting notes, lightweight coordination


=='''I/O:'''==
=='''I/O:'''==
'''External communication / media'''
===External communication / media===
*Getting the word out about our research to others
*Getting the word out about our research to others
***Twitter:
**Twitter:
***Congratulating our alumns? (Sneha, Sayamindu)
***Congratulating our alumns? (Sneha, Sayamindu)
***Tweet Deck
***Tweet Deck
****Salt
***Salt
****Charlie
***Charlie
****Julia
***Julia
***Blog posts:
**Blog posts:
****Op-eds
***Op-eds
****Informal posts / interviews
***Informal posts / interviews
****Congratulating our alumns? (Sneha, Sayamindu)
***Congratulating our alumns? (Sneha, Sayamindu)
****Book chapters
***Book chapters
****Shoot videos to explain our work?
*Shoot videos to explain our work?
***Podcast?
*Podcast?
'''Alumni / network building'''
 
===Alumni / network building===
*Other CDSCs? (e.g. - Brian Keegan in CU Boulder)
*Other CDSCs? (e.g. - Brian Keegan in CU Boulder)
****Sayamindu -  UNC Chapel Hill
**Sayamindu -  UNC Chapel Hill
****Sneha - Carleton
**Sneha - Carleton
****Alumni continue attending retreats and workshops and send / introduce their students
**Alumni continue attending retreats and workshops and send / introduce their students
****Shared teaching resources?
**Shared teaching resources?
***Wiki pages, git repositories, etc.
**Wiki pages, git repositories, etc.
'''Recruitment'''
 
===Recruitment===
*Where to target for recruiting? How to get HCDE or iSchool students interested in Comm
*Where to target for recruiting? How to get HCDE or iSchool students interested in Comm
*Clubs
*Clubs
Line 88: Line 90:
=='''META / PROCESS:'''==
=='''META / PROCESS:'''==
===Project & process management===
===Project & process management===
**Write down project stages/phases/milestones
*Write down project stages/phases/milestones
**Design first projects and assign more directly when possible
*Design first projects and assign more directly when possible
**Smaller scale projects
*Smaller scale projects
**More narrow role assignment
*More narrow role assignment
**Independent project development
*Independent project development
**Write down skills, roles, goals for student development
*Write down skills, roles, goals for student development
**Facilitate intra-group mentoring/students
*Facilitate intra-group mentoring/students
**Feedback and evaluation schedule
*Feedback and evaluation schedule
**written component ahead of meeting
*written component ahead of meeting
**write down your agenda, goals, questions/concerns
*write down your agenda, goals, questions/concerns
**Circulate materials ahead of meetings when possible every so-often
*Circulate materials ahead of meetings when possible every so-often


===Retreat feedback / assessment===
===Retreat feedback / assessment===


**'''I like'''
'''I like'''
***Time mgmt, getting everyone some attention/pieces
*Time mgmt, getting everyone some attention/pieces
***    Organization by UW!
*    Organization by UW!
***    On-schedule submissions, readings, feedback
*    On-schedule submissions, readings, feedback
***    Perpsective and background sharing
*    Perpsective and background sharing
***    Open house  
*    Open house  
***  Fun activities, variety, work balance
*  Fun activities, variety, work balance
***    Projects at new, deeper stages of development
*    Projects at new, deeper stages of development
***    in-person feedback
*    in-person feedback
***    Time to hang out across campuses
*    Time to hang out across campuses
***    Relationship building helps socialize, incorporate
*    Relationship building helps socialize, incorporate
***    Supportive feedback, consideration
*    Supportive feedback, consideration
***    Notes! Etherpads!
*    Notes! Etherpads!


**'''I wish, would change'''
'''I wish, would change'''
***Make sure we got plenty of space
*Make sure we got plenty of space
***better elevator music
*better elevator music
***Continue to develop intentional structure and active facilitation
*Continue to develop intentional structure and active facilitation
***Minimize travel, play it cool
*Minimize travel, play it cool
***Over-programming, adjusting on the fly, add some whitespace
*Over-programming, adjusting on the fly, add some whitespace
***watch long hours, days, nights, etc.
*watch long hours, days, nights, etc.
***watch late nights + early mornings  
*watch late nights + early mornings  
***Divide papers over two days
*Divide papers over two days
***Maintain inclusive activities
*Maintain inclusive activities
***Maybe do a hike / outdoors? (especially if it's a seattle meeting)
*Maybe do a hike / outdoors? (especially if it's a seattle meeting)


*BIG goals / vision
===Big goals / vision===
* What's the book you're writing?
* What's the big picture of everyone's work?
*Next projects?
*Next projects?

Latest revision as of 17:50, 20 April 2018

TOOLS:[edit]

Big Shared Repository[edit]

  • List of the things we want in this:
  • Grant and fellowship proposals
  • Job application materials
  • Planning documents / outlines
  • Slide presentations?
  • Posters?
  • Is this the repository we work in for everything?
  • Final products repository
  • Letterhead
  • Peer Reviews,rebuttals (written and received)
  • Milestone documents (generals reading lists, syllabuses, dissertation proposals, theses)
  • IRB documents (protocols, recruitment forms, instruments, etc)
  • Letters of recommendation template

Hyak[edit]

  • Upgrade is happening
  • CDSC move is coming soon (Mako has signed contract) 1 - 2 months
  • We'll have a smaller number of much faster computers
  • This may require different kinds of coordination
  • Suggestion: Start using MOX (new scheduler) instead of IKT sooner rather than later
  • Difference: Disk space on the new system - we pay for what we use (10 dollars per TB per month) - so this means less wiggle room in terms of space, and we need to be careful about not using too much extra space for compute jobs
  • We will start moving archival and unused data sets to Cloud-based storage (e.g. B2)
  • Get people Hyak accounts!

Zotero[edit]

Group communication[edit]

  • Face-to-face meetings
  • Bi-weekly global meetings
  • Bi-weekly campus meetings
  • Three email lists
  • send group announcements, to-do and requests here
  • IRC (irc cloud!)
  • Watercooler
  • Bot for doing @everyone type of posts / announcements within our IRC
  • Sketch Wikipage about IRC and group communication channels
  • Wiki
  • capture more durable instructions, resources, norms
  • "How to use X and what to use it for"
  • Etherpads
  • in-meeting notes, lightweight coordination

I/O:[edit]

External communication / media[edit]

  • Getting the word out about our research to others
    • Twitter:
      • Congratulating our alumns? (Sneha, Sayamindu)
      • Tweet Deck
      • Salt
      • Charlie
      • Julia
    • Blog posts:
      • Op-eds
      • Informal posts / interviews
      • Congratulating our alumns? (Sneha, Sayamindu)
      • Book chapters
  • Shoot videos to explain our work?
  • Podcast?

Alumni / network building[edit]

  • Other CDSCs? (e.g. - Brian Keegan in CU Boulder)
    • Sayamindu - UNC Chapel Hill
    • Sneha - Carleton
    • Alumni continue attending retreats and workshops and send / introduce their students
    • Shared teaching resources?
    • Wiki pages, git repositories, etc.

Recruitment[edit]

  • Where to target for recruiting? How to get HCDE or iSchool students interested in Comm
  • Clubs
  • Invite undergrads in?
  • Can pay for RAs
  • Mentorship
  • Credit for classes
  • Undergrads
  • RU funding
  • Getting

META / PROCESS:[edit]

Project & process management[edit]

  • Write down project stages/phases/milestones
  • Design first projects and assign more directly when possible
  • Smaller scale projects
  • More narrow role assignment
  • Independent project development
  • Write down skills, roles, goals for student development
  • Facilitate intra-group mentoring/students
  • Feedback and evaluation schedule
  • written component ahead of meeting
  • write down your agenda, goals, questions/concerns
  • Circulate materials ahead of meetings when possible every so-often

Retreat feedback / assessment[edit]

I like

  • Time mgmt, getting everyone some attention/pieces
  • Organization by UW!
  • On-schedule submissions, readings, feedback
  • Perpsective and background sharing
  • Open house
  • Fun activities, variety, work balance
  • Projects at new, deeper stages of development
  • in-person feedback
  • Time to hang out across campuses
  • Relationship building helps socialize, incorporate
  • Supportive feedback, consideration
  • Notes! Etherpads!

I wish, would change

  • Make sure we got plenty of space
  • better elevator music
  • Continue to develop intentional structure and active facilitation
  • Minimize travel, play it cool
  • Over-programming, adjusting on the fly, add some whitespace
  • watch long hours, days, nights, etc.
  • watch late nights + early mornings
  • Divide papers over two days
  • Maintain inclusive activities
  • Maybe do a hike / outdoors? (especially if it's a seattle meeting)

Big goals / vision[edit]

  • What's the book you're writing?
  • What's the big picture of everyone's work?
  • Next projects?