CommunityData:Meetup April 2018: Organizational notes: Difference between revisions
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=='''TOOLS:'''== | =='''TOOLS:'''== | ||
===Big Shared Repository=== | |||
* List of the things we want in this: | |||
*Grant and fellowship proposals | |||
* Job application materials | |||
*Planning documents / outlines | |||
*Slide presentations? | |||
* Posters? | |||
* Is this the repository we work in for everything? | |||
* Final products repository | |||
* Letterhead | |||
*Peer Reviews,rebuttals (written and received) | |||
*Milestone documents (generals reading lists, syllabuses, dissertation proposals, theses) | |||
*IRB documents (protocols, recruitment forms, instruments, etc) | |||
*Letters of recommendation template | |||
===Hyak=== | |||
*Upgrade is happening | |||
*CDSC move is coming soon (Mako has signed contract) 1 - 2 months | |||
*We'll have a smaller number of much faster computers | |||
*This may require different kinds of coordination | |||
*Suggestion: Start using MOX (new scheduler) instead of IKT sooner rather than later | |||
*Difference: Disk space on the new system - we pay for what we use (10 dollars per TB per month) - so this means less wiggle room in terms of space, and we need to be careful about not using too much extra space for compute jobs | |||
*We will start moving archival and unused data sets to Cloud-based storage (e.g. B2) | |||
*Get people Hyak accounts! | |||
*Group communication | ===Zotero=== | ||
*Shared library is getting used, hooray! | |||
*Maintain the commons! | |||
*Check whether things are anywhere in the repository before you add new papers | |||
*Check duplicate items periodically and de-duplicate | |||
*Make sure you choose good referencing standards and read the wiki page (see below) | |||
*https://wiki.communitydata.cc/CommunityData:Zotero | |||
*https://www.zotero.org/support/duplicate_detection | |||
*Police who's using Google Scholar citation count thing | |||
*Remove anything from the "Extra" field | |||
===Group communication=== | |||
*Face-to-face meetings | |||
*Bi-weekly global meetings | |||
*Bi-weekly campus meetings | |||
*Three email lists | |||
*send group announcements, to-do and requests here | |||
*IRC (irc cloud!) | |||
*Watercooler | |||
*Bot for doing @everyone type of posts / announcements within our IRC | |||
*Sketch Wikipage about IRC and group communication channels | |||
*Wiki | |||
*capture more durable instructions, resources, norms | |||
*"How to use X and what to use it for" | |||
*Etherpads | |||
*in-meeting notes, lightweight coordination | |||
=='''I/O:'''== | =='''I/O:'''== | ||
===External communication / media=== | |||
*Getting the word out about our research to others | *Getting the word out about our research to others | ||
**Twitter: | |||
***Congratulating our alumns? (Sneha, Sayamindu) | ***Congratulating our alumns? (Sneha, Sayamindu) | ||
***Tweet Deck | ***Tweet Deck | ||
***Salt | |||
***Charlie | |||
***Julia | |||
**Blog posts: | |||
***Op-eds | |||
***Informal posts / interviews | |||
***Congratulating our alumns? (Sneha, Sayamindu) | |||
***Book chapters | |||
*Shoot videos to explain our work? | |||
*Podcast? | |||
===Alumni / network building=== | |||
*Other CDSCs? (e.g. - Brian Keegan in CU Boulder) | *Other CDSCs? (e.g. - Brian Keegan in CU Boulder) | ||
**Sayamindu - UNC Chapel Hill | |||
**Sneha - Carleton | |||
**Alumni continue attending retreats and workshops and send / introduce their students | |||
**Shared teaching resources? | |||
**Wiki pages, git repositories, etc. | |||
===Recruitment=== | |||
*Where to target for recruiting? How to get HCDE or iSchool students interested in Comm | *Where to target for recruiting? How to get HCDE or iSchool students interested in Comm | ||
*Clubs | *Clubs | ||
Line 88: | Line 90: | ||
=='''META / PROCESS:'''== | =='''META / PROCESS:'''== | ||
===Project & process management=== | ===Project & process management=== | ||
*Write down project stages/phases/milestones | |||
*Design first projects and assign more directly when possible | |||
*Smaller scale projects | |||
*More narrow role assignment | |||
*Independent project development | |||
*Write down skills, roles, goals for student development | |||
*Facilitate intra-group mentoring/students | |||
*Feedback and evaluation schedule | |||
*written component ahead of meeting | |||
*write down your agenda, goals, questions/concerns | |||
*Circulate materials ahead of meetings when possible every so-often | |||
===Retreat feedback / assessment=== | ===Retreat feedback / assessment=== | ||
'''I like''' | |||
*Time mgmt, getting everyone some attention/pieces | |||
* Organization by UW! | |||
* On-schedule submissions, readings, feedback | |||
* Perpsective and background sharing | |||
* Open house | |||
* Fun activities, variety, work balance | |||
* Projects at new, deeper stages of development | |||
* in-person feedback | |||
* Time to hang out across campuses | |||
* Relationship building helps socialize, incorporate | |||
* Supportive feedback, consideration | |||
* Notes! Etherpads! | |||
'''I wish, would change''' | |||
*Make sure we got plenty of space | |||
*better elevator music | |||
*Continue to develop intentional structure and active facilitation | |||
*Minimize travel, play it cool | |||
*Over-programming, adjusting on the fly, add some whitespace | |||
*watch long hours, days, nights, etc. | |||
*watch late nights + early mornings | |||
*Divide papers over two days | |||
*Maintain inclusive activities | |||
*Maybe do a hike / outdoors? (especially if it's a seattle meeting) | |||
===Big goals / vision=== | |||
* What's the book you're writing? | |||
* What's the big picture of everyone's work? | |||
*Next projects? | *Next projects? |
Latest revision as of 17:50, 20 April 2018
TOOLS:[edit]
[edit]
- List of the things we want in this:
- Grant and fellowship proposals
- Job application materials
- Planning documents / outlines
- Slide presentations?
- Posters?
- Is this the repository we work in for everything?
- Final products repository
- Letterhead
- Peer Reviews,rebuttals (written and received)
- Milestone documents (generals reading lists, syllabuses, dissertation proposals, theses)
- IRB documents (protocols, recruitment forms, instruments, etc)
- Letters of recommendation template
Hyak[edit]
- Upgrade is happening
- CDSC move is coming soon (Mako has signed contract) 1 - 2 months
- We'll have a smaller number of much faster computers
- This may require different kinds of coordination
- Suggestion: Start using MOX (new scheduler) instead of IKT sooner rather than later
- Difference: Disk space on the new system - we pay for what we use (10 dollars per TB per month) - so this means less wiggle room in terms of space, and we need to be careful about not using too much extra space for compute jobs
- We will start moving archival and unused data sets to Cloud-based storage (e.g. B2)
- Get people Hyak accounts!
Zotero[edit]
- Shared library is getting used, hooray!
- Maintain the commons!
- Check whether things are anywhere in the repository before you add new papers
- Check duplicate items periodically and de-duplicate
- Make sure you choose good referencing standards and read the wiki page (see below)
- https://wiki.communitydata.cc/CommunityData:Zotero
- https://www.zotero.org/support/duplicate_detection
- Police who's using Google Scholar citation count thing
- Remove anything from the "Extra" field
Group communication[edit]
- Face-to-face meetings
- Bi-weekly global meetings
- Bi-weekly campus meetings
- Three email lists
- send group announcements, to-do and requests here
- IRC (irc cloud!)
- Watercooler
- Bot for doing @everyone type of posts / announcements within our IRC
- Sketch Wikipage about IRC and group communication channels
- Wiki
- capture more durable instructions, resources, norms
- "How to use X and what to use it for"
- Etherpads
- in-meeting notes, lightweight coordination
I/O:[edit]
External communication / media[edit]
- Getting the word out about our research to others
- Twitter:
- Congratulating our alumns? (Sneha, Sayamindu)
- Tweet Deck
- Salt
- Charlie
- Julia
- Blog posts:
- Op-eds
- Informal posts / interviews
- Congratulating our alumns? (Sneha, Sayamindu)
- Book chapters
- Twitter:
- Shoot videos to explain our work?
- Podcast?
Alumni / network building[edit]
- Other CDSCs? (e.g. - Brian Keegan in CU Boulder)
- Sayamindu - UNC Chapel Hill
- Sneha - Carleton
- Alumni continue attending retreats and workshops and send / introduce their students
- Shared teaching resources?
- Wiki pages, git repositories, etc.
Recruitment[edit]
- Where to target for recruiting? How to get HCDE or iSchool students interested in Comm
- Clubs
- Invite undergrads in?
- Can pay for RAs
- Mentorship
- Credit for classes
- Undergrads
- RU funding
- Getting
META / PROCESS:[edit]
Project & process management[edit]
- Write down project stages/phases/milestones
- Design first projects and assign more directly when possible
- Smaller scale projects
- More narrow role assignment
- Independent project development
- Write down skills, roles, goals for student development
- Facilitate intra-group mentoring/students
- Feedback and evaluation schedule
- written component ahead of meeting
- write down your agenda, goals, questions/concerns
- Circulate materials ahead of meetings when possible every so-often
Retreat feedback / assessment[edit]
I like
- Time mgmt, getting everyone some attention/pieces
- Organization by UW!
- On-schedule submissions, readings, feedback
- Perpsective and background sharing
- Open house
- Fun activities, variety, work balance
- Projects at new, deeper stages of development
- in-person feedback
- Time to hang out across campuses
- Relationship building helps socialize, incorporate
- Supportive feedback, consideration
- Notes! Etherpads!
I wish, would change
- Make sure we got plenty of space
- better elevator music
- Continue to develop intentional structure and active facilitation
- Minimize travel, play it cool
- Over-programming, adjusting on the fly, add some whitespace
- watch long hours, days, nights, etc.
- watch late nights + early mornings
- Divide papers over two days
- Maintain inclusive activities
- Maybe do a hike / outdoors? (especially if it's a seattle meeting)
Big goals / vision[edit]
- What's the book you're writing?
- What's the big picture of everyone's work?
- Next projects?