Community Data Science Workshops (Core)/Planning Checklist: Difference between revisions
From CommunityData
No edit summary |
|||
(16 intermediate revisions by 5 users not shown) | |||
Line 1: | Line 1: | ||
{{Template:CDSW Header}} | |||
== Planning/Announcement == | == Planning/Announcement == | ||
=== Registration === | === Registration === | ||
Line 21: | Line 23: | ||
* Send announcements | * Send announcements | ||
* Write blog posts on CDSC blog | * Write blog posts on CDSC blog | ||
* Tweet, send on social media, etc. | * '''(Done SP2016)''' Tweet, send on social media, etc. | ||
=== Funding and Rooms === | === Funding and Rooms === | ||
Line 29: | Line 31: | ||
* '''(Done SP2016)''' Contact somebody at the Department of Communication to cover drinks | * '''(Done SP2016)''' Contact somebody at the Department of Communication to cover drinks | ||
** '''(Done SP2016)''' Mako has contacted David Domke in the Department of Communication | ** '''(Done SP2016)''' Mako has contacted David Domke in the Department of Communication | ||
* Decide on for morning lectures (e.g., the Ooedgard ALC or SAV) | * '''(Done SP2016)''' Decide on for morning lectures (e.g., the Ooedgard ALC or SAV) | ||
* | * '''(Done SP2016)''' Contact someone at Odegaard/UW libraries about the [https://www.lib.washington.edu/ougl/learning-spaces/active-learning-classrooms Active Learning Classrooms] (that link includes both a schedule online and a page to request the room). Our contacts in the libraries are Jennifer S. Muilenburg <jmuil@uw.edu> (data management librarian) and Susie Cummings <cummin2@uw.edu> (who helps manage the ALC) | ||
* Decide on and find rooms for afternoon sessions (e.g., UW Research Commons or the Communications (CMU) Building | * '''(Done SP2016)''' Decide on and find rooms for afternoon sessions (e.g., UW Research Commons or the Communications (CMU) Building or something else | ||
** | ** For registering things in CMU managed by the Department of Communication, use the [http://www.com.washington.edu/facultystaff/technology/rooms/ links on the right sidebar of this page] | ||
** For registering classrooms managed centrally, go through the [https://depts.washington.edu/registra/RATS/guidelines.php UW Classroom Assignment Office] | |||
** For registering the research commons, we should go through the Research Commons Librarian and/or through Jennifer (email above) | |||
== Food == | |||
* Coffee at etc at HUB: place an order the day before if possible. Need a couple people to carry 3 coffee (2 blonde; 2 medium), 40 cups, 1 large cup of half and half, other misc stuff. Need napkins as it always gets messy. | |||
* Session 1: Pizza from Jet City Pizza (*PHONE NUMBER (206) 525-2225? verify with mako/jmo*) for X vegetarian pizza, Y vegan pizza, Z, gluten free pizza, A vegan/gluten free pizza. A little bit of salad. Always ask for plates and napkins (otherwise they may not bring them). | |||
:* 4 '''-> next time 2''' Large Gluten Free cheese | |||
:* 1 Large Gluten Free Pineapple | |||
:* 3 '''-> next time 1''' Large Gluten Free (Sauce & Non Dairy Cheese) | |||
:* 1 Large Gluten Free (onions, mushrooms, black olives & non dairy Cheese (no sauce)) | |||
:* 2 '''-> next time 1''' Large sauce & nondairy cheese | |||
:* 10 Large Cheese pizzas | |||
:* 5 Large spicy peppers | |||
:* 2 ''' -> next time 3''' large Green Pepper/ Onions | |||
:* 2 '''-> next time 3''' Large Pineapple/ Oranges | |||
:* 2 Large Pineapple | |||
:* 1 Large Onions/ Tomatoes | |||
:* 1 '''-> next time 2''' Large Mushroom/Spinach | |||
:* 2 Large Black Olives/ Mushroom | |||
:* 7 '''-> next time 4''' Family Size Salads (Dressing on side): '''bring a big bowl next time''' so that it's less messy when serving. | |||
* Session 2: Indian food from Jewel of India at (*PHONE NUMBER (206) 523-5275? verify with mako) for 4 vegetarian dishes, naan, and rice at $12/person for 67 people ($800) -> ordered 75 people in Spring 2016 and it was just enough - 80 should be perfect? Ask for plates, utensils, napkins, utensils, and serving spoons! | |||
* Session 3: Greek food from Maria Savranakis(email at glikifoni@gmail.com): | |||
: vegetarian food for 65 people. $11 per person for vegetarian food, delivery, taxes, paper | |||
plates, napkins and plastic ware. | |||
: - Spanakopita | |||
: - Veggie dolmathes | |||
: - Hummus and pita | |||
: - Greek salad | |||
: - Vegetarian Souvlaki- skewers of marinated vegetables. | |||
: - Rice | |||
: - Oven baked potatoes in olive oil, garlic and oregano avaliable | |||
== Session 0 & 1 Preparation == | == Session 0 & 1 Preparation == | ||
* '''(Done SP2016)''' [https://itconnect.uw.edu/connect/email/mailman/ Create new mailing lists] (requires UW ID) at UW like cdsw-sp2016-attendees@uw.edu and cdsw-sp2016-mentors@uw.edu | * '''(Done SP2016)''' [https://itconnect.uw.edu/connect/email/mailman/ Create new mailing lists] (requires UW ID) at UW like cdsw-sp2016-attendees@uw.edu and cdsw-sp2016-mentors@uw.edu | ||
* Add people who are accepted to the cdsw-sp2016-attendees@uw.edu mailing list. | * Add people who are accepted to the cdsw-sp2016-attendees@uw.edu mailing list | ||
* Add people who are accepted to the cdsw-sp2016-mentors@uw.edu mailing list | |||
* Email attendees ''individually'' to tell them they were accepted, and have them check the mailing list to make sure they are gettingupdates | |||
* Create new wikipages for the new data | |||
* Check the CodeAcademy lessons to make sure they are up | |||
* Check the documentation for installation to make sure things work | |||
* Try out Anaconda installation | |||
* Email all the mentors to see if there's anybody they would like to have brought in off the waitlist | |||
* Draft/update acceptance email | |||
* Draft/update waitlist email | |||
* Send accept email! :-) | |||
* Send waitlist email :-( | |||
[[Category:CDSW]] | |||
== Session 2 Preparation == | |||
*Send attendee reminder announcement out with survey | |||
*Prepare feedback survey | |||
*Update the wiki - are tutorials up to snuff? | |||
*Check supporting resources are still working as expected (e.g. signing up for Twitter API; Tweepy; PlaceKitten;) | |||
*Verify workshop leaders and instigators for afternoon workshops |
Latest revision as of 00:02, 16 February 2020
Planning/Announcement[edit]
Registration[edit]
- (Done SP2016) Create new Google drive folder and invite people that work on it
- (Done SP2016) Copy registration pages from both participants and mentors
- Read through and tweak details and dates
Wiki[edit]
- (Done SP2016) Create a basic page like Community Data Science Workshops (Spring 2016) based on the pre-release version in the history from the most recent workshops linked from Community Data Science Workshops.
- (Done SP2016) Search/replace year and season
- (Done SP2016) Search/replace the month and day
- (Done SP2016) Update registration links to the new Google Forms
- (Done SP2016) Add link to page to the new subpage from the Community Data Science Workshops page
- (Done SP2016) Create redirect like CDSW Spring 2016 to point to the new page
- (Done SP2016) Update Template:Banner to a live version
Announcements[edit]
- (Done SP2016) Create/copy a new announcements document in the shared Google Drive folder
- Send announcements
- Write blog posts on CDSC blog
- (Done SP2016) Tweet, send on social media, etc.
Funding and Rooms[edit]
- (Done SP2016) Contact someone at eScience to help cover funding for food
- (Done SP2016) Mako has contacted Bill Howe in the past
- (Done SP2016) Contact somebody at the Department of Communication to cover drinks
- (Done SP2016) Mako has contacted David Domke in the Department of Communication
- (Done SP2016) Decide on for morning lectures (e.g., the Ooedgard ALC or SAV)
- (Done SP2016) Contact someone at Odegaard/UW libraries about the Active Learning Classrooms (that link includes both a schedule online and a page to request the room). Our contacts in the libraries are Jennifer S. Muilenburg <jmuil@uw.edu> (data management librarian) and Susie Cummings <cummin2@uw.edu> (who helps manage the ALC)
- (Done SP2016) Decide on and find rooms for afternoon sessions (e.g., UW Research Commons or the Communications (CMU) Building or something else
- For registering things in CMU managed by the Department of Communication, use the links on the right sidebar of this page
- For registering classrooms managed centrally, go through the UW Classroom Assignment Office
- For registering the research commons, we should go through the Research Commons Librarian and/or through Jennifer (email above)
Food[edit]
- Coffee at etc at HUB: place an order the day before if possible. Need a couple people to carry 3 coffee (2 blonde; 2 medium), 40 cups, 1 large cup of half and half, other misc stuff. Need napkins as it always gets messy.
- Session 1: Pizza from Jet City Pizza (*PHONE NUMBER (206) 525-2225? verify with mako/jmo*) for X vegetarian pizza, Y vegan pizza, Z, gluten free pizza, A vegan/gluten free pizza. A little bit of salad. Always ask for plates and napkins (otherwise they may not bring them).
- 4 -> next time 2 Large Gluten Free cheese
- 1 Large Gluten Free Pineapple
- 3 -> next time 1 Large Gluten Free (Sauce & Non Dairy Cheese)
- 1 Large Gluten Free (onions, mushrooms, black olives & non dairy Cheese (no sauce))
- 2 -> next time 1 Large sauce & nondairy cheese
- 10 Large Cheese pizzas
- 5 Large spicy peppers
- 2 -> next time 3 large Green Pepper/ Onions
- 2 -> next time 3 Large Pineapple/ Oranges
- 2 Large Pineapple
- 1 Large Onions/ Tomatoes
- 1 -> next time 2 Large Mushroom/Spinach
- 2 Large Black Olives/ Mushroom
- 7 -> next time 4 Family Size Salads (Dressing on side): bring a big bowl next time so that it's less messy when serving.
- Session 2: Indian food from Jewel of India at (*PHONE NUMBER (206) 523-5275? verify with mako) for 4 vegetarian dishes, naan, and rice at $12/person for 67 people ($800) -> ordered 75 people in Spring 2016 and it was just enough - 80 should be perfect? Ask for plates, utensils, napkins, utensils, and serving spoons!
- Session 3: Greek food from Maria Savranakis(email at glikifoni@gmail.com):
- vegetarian food for 65 people. $11 per person for vegetarian food, delivery, taxes, paper
plates, napkins and plastic ware.
- - Spanakopita
- - Veggie dolmathes
- - Hummus and pita
- - Greek salad
- - Vegetarian Souvlaki- skewers of marinated vegetables.
- - Rice
- - Oven baked potatoes in olive oil, garlic and oregano avaliable
Session 0 & 1 Preparation[edit]
- (Done SP2016) Create new mailing lists (requires UW ID) at UW like cdsw-sp2016-attendees@uw.edu and cdsw-sp2016-mentors@uw.edu
- Add people who are accepted to the cdsw-sp2016-attendees@uw.edu mailing list
- Add people who are accepted to the cdsw-sp2016-mentors@uw.edu mailing list
- Email attendees individually to tell them they were accepted, and have them check the mailing list to make sure they are gettingupdates
- Create new wikipages for the new data
- Check the CodeAcademy lessons to make sure they are up
- Check the documentation for installation to make sure things work
- Try out Anaconda installation
- Email all the mentors to see if there's anybody they would like to have brought in off the waitlist
- Draft/update acceptance email
- Draft/update waitlist email
- Send accept email! :-)
- Send waitlist email :-(
Session 2 Preparation[edit]
*Send attendee reminder announcement out with survey
- Prepare feedback survey
- Update the wiki - are tutorials up to snuff?
- Check supporting resources are still working as expected (e.g. signing up for Twitter API; Tweepy; PlaceKitten;)
- Verify workshop leaders and instigators for afternoon workshops