Editing Facilitator Tips


==Steps for Facilitators -- virtual C + F==

1. [1-2 months before] Think about whether you might modify the format and narrow down dates. Read through norms pages and wiki docs to make sure you're satisfied with the program.

2. [3-4 weeks in advance] Poll the group to set a date and time. Make sure announcements go to the mailing list since not everyone is on IRC and not everyone on IRC has backscroll.

3. [2-3 weeks in advance] Send out the call for submissions and work on setting the final schedule for the day.

4. [2 weeks in advance] Announce the schedule.

5. [1 week in advance] On submission due date, remind anyone who hasn't sent out work.

6. [2 days before C + F] Send out links and reminders

7. Day of the C + F, your tasks will be:
* Post links to norms and etherpad
* Get at least two volunteers who are not presenting work to be note-taking minders, one for each half; the notes minder helps make sure that notes are happening and captures whatever isn't getting captured. Note-taking can be tiring and it can be hard to both give feedback and watch the notes.
* Make sure turn taking is happening and nudge the group to follow the process if needed 
* Keep an eye on the clock: set an alarm and give a 5-minute warning prior to end of the time block


'''Session format example:'''
{| class="wikitable"
|-
! 
! Time
|-
| Opening words
| 2 minutes
|-
| 1st submission
| 25 minutes
|-
| 2st submission
| 25 minutes
|-
| Break
| 10 minutes
|-
| 3rd submission
| 25 minutes
|-
| 4th submission
| 25 minutes
|-
| Break
| 10 minutes
|-
| 5th submission
| 25 minutes
|-
| 6th submission
| 25 minutes
|-
| Closing words
| 2 minutes
|}


'''Resources:'''
* '''WhenIsGood''' poll for scheduling the session: '''https://whenisgood.net/ '''
* '''GoogleForm''' questionnaire for seeing who might submit: '''https://tinyurl.com/y88u67zg'''
* '''Etherpad''' for recording session feedback: '''https://etherpad.wikimedia.org'''
* '''jitsi''' for the virtual meeting: '''http://meet.jit.si/cdsc'''