Editing CommunityData:Group Tasks (section)

=== Sept. 2022 proposed roles ===

* '''Meetings & (internal) communications''' (Term: ≥1 quarter; Expected commitment: ~1 hour per week)
** Meeting announcements/reminders, agendas, note-taking
** Scheduling next quarter's meetings
** Solicit updates to "important info" spreadsheet/form?
* '''Events (workshops, softblocks, social)''' (Term: ≥1 quarter; Expected commitment: 1+ hour per week)
** Workshops + softblocks
*** Planning sessions/schedule, eliciting signups
*** Wrangling presenters, materials for circulation
*** Wrangling guests, lab speed-dates, etc.
*** Session note-taking
** Social gatherings
*** Birthdays
*** Plan one social event per quarter?
** Swag and gifts
*** 1-2 new swag items per year
*** Holiday gift selection + distribution
* '''Curatorial / janitorial''' (Term: ≥1 quarter; Expected commitment: ~1 hour per week) [etherpad: https://etherpad.communitydata.science/p/janitorial_team]
** Blogging schedule, regular posts
** Social media updates
** Update publications+people pages of the wiki
** Zotero + wiki gardening tasks (like [[CommunityData:Wiki|fighting spam and patrolling pages]])
* '''The IT crowd''' (Term: ≥1 quarter; Expected commitment: 0-5 hours per week supporting Mako) [etherpad: https://etherpad.communitydata.science/p/cdsc-tech ] 
** Web hosting, servers
** Web services (wiki, blog, code, gitolite)
** Manage shared accounts/services
** Hyak environment monitoring, updates
* '''Meta''' (Term: ≥2 quarters; Expected commitment: 0-5 hours per week) [etherpad: https://etherpad.communitydata.science/p/cdsc_meta]
** Monitor tasks, division of labor, give feedback
** Assign empty/new tasks
** Coordinate documentation of group processes/resources
** Facilitate newcomer orientation
** Coordinate role turnover and handoffs
** Facilitate quarterly group process assessments
** Support administration, records, and reports for grants/awards
* '''Mentorship'''
** Organizing AMA sessions
** Mentorship expectation documents
** Organizing example documents (job docs, etc.)
** Examples of useful classes, processes, seminars, etc.
** Identifying resources (conferences, fellowships, workshops, etc.)


====Assignments:====

* Meetings (full group meetings) + internal communications: Regina, Dyuti. Nick as less core member with no other chore group, will try to set a standard of being first in line to take notes.
* Events: Charlie, Hazel, Kevin
** Note that Mollydb has owned dialogues, prospective open house!
* Curatorial + janitorial: Floor, Emilia, Yibin
** Note that Mollydb has owned blogpost queue. Please connect!
* IT crowd: (Mako), Kaylea, Carl
* Meta / management: Sohyeon, Ellie, Ryan
* Mentorship: Jeremy, Stef

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== Operations == 

Ongoing actions with pretty regular periodicity.

=== Regular (weekly+) ===
==== Task descriptions + info ====
* Take notes in the etherpad during meetings. 
** See [[CommunityData:Etherpad | Etherpad Resources and How To]]

* Send announcements (including reminders) for meetings.
** Also entails sending reminders. For most meetings, try to include agenda in the announcement email
** See [[CommunityData:Email | Email-related Resources and How To]]

* Scheduling workshop sessions (new)
** See: [[CommunityData:Workshop | Workshop]]
** Previously handled via "soft blocks"

* Communications
** See [[CommunityData:Blog_and_social_media | Blog and Social Media Resources and How To]]
** [[CommunityData:Blog_post_schedule | Blog post schedule]]

==== Task distribution ====
{| class="wikitable" 
|-
! Task
! Past contributors/organizers
! Current (FA2021)
|-
| Etherpad notetaking in meetings
| Aaron, Mako, Siying, Sohyeon, ...
| [proposed that this one is distributed across people throughout the quarter]
|-
| Meeting announcements (reminders, agenda)
| Aaron, Mako
| 
|-
| Workshop schedule (prev. soft blocks)
| ...
| 
|-
| Communications (blogs)
| Mako
| 
|}

=== Quarterly or so ===
==== Task descriptions + info ====
* Send around the scheduling poll each quarter 
** See: [[CommunityData:HowToWhenToMeet | When To Meet How To]]

* Organize retreats (virtual and non)
** See: [[CommunityData:Resources]]
** Virtual retreats (primarily C+F Sessions)
** In person retreats (more organizing tasks)
* Plan social events
** See past examples: [[CommunityData:Resources#Past_Meetups | Past Meetups]]

==== Task distribution ====
{| class="wikitable" 
|-
! Task
! Past contributors/organizers
! Current (FA2021)
|-
| Scheduling poll
| Kaylea, Nate, Regina, Sohyeon, ...
| 
|-
| Retreats: Virtual
| Charlie, Floor, Kaylea, Sohyeon, ...
| 
|-
| Retreats: In-person
| Floor, Sohyeon, ...
| 
|-
| Social events
| [so far in the past, just part of retreats?]<br />
| 
|}

== Maintenance ==

More focused on infrastructure and tools. Less regular/predictable intervals. Sometimes mission-critical!

* Wiki Gardening 
** read over 1-2 pages and identify you think they are up to date
** update lists of people, bios
** update publications
** update teaching/courses
** update your user page!
** go through resources page and...
*** identify things that are out of out of date
*** revise the out-of-date stuff and or recruit someone to help
*** identify groupings of topics, links that makes sense
** make new documentation that we know we want/need:
*** write page about doing patrolling, creating accounts, etc
* Software Updating
* Sysadmin/app-admin work related to research / collaboration infrastructure+tools (wiki, email lists, calendar, git, hyak, kibo, web servers/sites)
* Financial administration (reimbursements, payroll/hiring, travel, etc.)

== Group Nurturing ==

People-focused, mostly less-frequent (quarterly-or-so).

* facilitate group-process reflection/feedback/improvement sessions at retreats
* train people on systems & tools (hyak/overleaf/R/etc.) The [[CommunityData:Resources | Resources Page]] is a general umbrella location.
* newcomer orientations, recruitment, hiring 
* organize feedback sessions for RAs
* outreach to adjacent communities, individuals who should come hang out!

{| class="wikitable" 
|-
! Task
! Past contributors/organizers
! Current (FA2021)
|-
| facilitate group-process sessions at retreats
| Floor, Mako, Molly, Stef, Sohyeon, ...<br />
| 
|-
| train people on systems & tools
| Floor, Mako, Nate, ...<br />
| 
|-
| newcomer orientations, recruitment, hiring
| Aaron, Floor, Mako, Sneha, Sohyeon, ...
| 
|-
| organize feedback sessions for RAs
| Floor<br />
| 
|-
| outreach to adjacent communities, individuals
| 
| 
|}
-->