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CommunityData:Meetup April 2018: Organizational notes
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=='''TOOLS:'''== ===Big Shared Repository=== * List of the things we want in this: *Grant and fellowship proposals * Job application materials *Planning documents / outlines *Slide presentations? * Posters? * Is this the repository we work in for everything? * Final products repository * Letterhead *Peer Reviews,rebuttals (written and received) *Milestone documents (generals reading lists, syllabuses, dissertation proposals, theses) *IRB documents (protocols, recruitment forms, instruments, etc) *Letters of recommendation template ===Hyak=== *Upgrade is happening *CDSC move is coming soon (Mako has signed contract) 1 - 2 months *We'll have a smaller number of much faster computers *This may require different kinds of coordination *Suggestion: Start using MOX (new scheduler) instead of IKT sooner rather than later *Difference: Disk space on the new system - we pay for what we use (10 dollars per TB per month) - so this means less wiggle room in terms of space, and we need to be careful about not using too much extra space for compute jobs *We will start moving archival and unused data sets to Cloud-based storage (e.g. B2) *Get people Hyak accounts! ===Zotero=== *Shared library is getting used, hooray! *Maintain the commons! *Check whether things are anywhere in the repository before you add new papers *Check duplicate items periodically and de-duplicate *Make sure you choose good referencing standards and read the wiki page (see below) *https://wiki.communitydata.cc/CommunityData:Zotero *https://www.zotero.org/support/duplicate_detection *Police who's using Google Scholar citation count thing *Remove anything from the "Extra" field ===Group communication=== *Face-to-face meetings *Bi-weekly global meetings *Bi-weekly campus meetings *Three email lists *send group announcements, to-do and requests here *IRC (irc cloud!) *Watercooler *Bot for doing @everyone type of posts / announcements within our IRC *Sketch Wikipage about IRC and group communication channels *Wiki *capture more durable instructions, resources, norms *"How to use X and what to use it for" *Etherpads *in-meeting notes, lightweight coordination
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