Editing CommunityData:Meetup September 2023

We're meeting in Evanston on September 22-23! 

We'll be taking group notes at [https://etherpad.wikimedia.org/p/cdsc-202309 in a shared Etherpad for the event]. You can see [https://pad.riseup.net/p/CDSC-Spr19 the pad we created last time] for an idea of what this might look like.

Organizers have used this [https://etherpad.communitydata.science/p/Meetup_September_2023 etherpad] to sketch plans and communications. The [[/Pre-meetup todo list]] can be built as well!

== COVID-19 note ==

We will have rapid antigen tests for whoever wants to test for COVID-19 upon arrival. We will also make sure that we have masks and hand sanitizer in the room.

== Agenda ==
=== Daily schedule ===
<b>Thursday, 21 September 2023</b> (optional)
{| class="wikitable"
|- 
!Time
!Event
!Location
!Notes
|-
| TBD
| HCI+D Event
| TBD
|
|-
| TBD
| Casual dinner
| TBD
| Perhaps self-organized, leave relatively open?
|}

<b>Friday, 22 September 2023</b>
{| class="wikitable"
|- 
!Time
!Event
!Location
!Notes
|-
| 8:30AM-9:00AM
| Breakfast spread
| FSB 2-430
| Food will be in 2-430, but you're free to eat elsewhere (e.g. outdoors)! This applies for all breakfast and lunch spreads.
|-
| 9:00-9:45AM
| Welcome, announcements, overview + intros of new people
| TBD
| 
|-
| 9:45AM-10:55AM
| The Great Half Bake-Off 
| TBD
| We ask that *everyone* go, at least in part to introduce themselves! If you need a template, we will provide one. Each person will have about 3.5 minutes, so ideally your half-bake takes up 1-2 minutes and the rest is rapid response from the audience.
|-
| 10:55AM-11:00AM
| Break
|
|
|-
| 11:00AM-12:15PM
| Breakout workshop session #1
| FSB 2-430 (Back, front, conference room)
| See event description under the agenda. <br>
* Group A: TBD
* Group B: TBD
* Group C: TBD
|-
| 12:15PM-1:15PM
| Lunch (catered from TBD)
| FSB 2-430 
| 
|-
| 1:15PM-2:30PM
| Breakout workshop session #2
| FSB 2-430 (Back, front, conference room)
| 
* Group A: TBD
* Group B: TBD
* Group C: TBD
|-
| 2:30PM-3:15PM
| Unconference Slot #1 (45 min)
| TBD
| Current topics on the slate (certainly can add more):
* Intro to the Lab + Grad School Tips;
* "Things I Feel Like I Should Know But Don't; or, What is Kibo, Anyway?"
|-
| 3:15PM-3:30PM
| Break
| 
| 
|-
| 3:30PM-4:30PM
| Unconference Slot #2 (60 min)
| TBD
| Current topics on the slate (certainly can add more):
* Writing a long-term research agenda in a research statement
|-
| 4:30PM-5:00PM
| Unconference Slot #3 (30 min)
| TBD
| Current topics on the slate (certainly can add more):
* Crafting decor / make NU lab space more colorful
* Revamping the group wiki together 
|-
| 5:00PM-6:00PM
| Re-energize and trek to dinner together
| 
| 
|-
| 6:00PM-?
| Dinner reservation + social
| TBD
| Current most popular evening social event is going to a chill bar that also has a non-alcoholic drink menu and hanging out
|}

<b>Saturday, 23 September 2023</b>
{| class="wikitable"
|- 
!Time
!Event
!Location
!Notes
|-
|6:30AM
|Sunrise swim! 
|Meet at TBD
|Sun is expected to rise at 6:39 AM
|-
|9:00AM-9:30AM
|Breakfast spread
|FSB 2-430
|
|-
|9:30AM-10:45AM
|Breakout session #3
| FSB 2-430 (front, back, conference room)
| 
* Group A: TBD
* Group B: TBD
* Group C: TBD
|-
|10:45AM-11AM
|Break
|
|
|-
|11:00AM-11:50AM
|Lab meta and care discussion
|TBD
|
|-
|12:00PM-1:00PM
|Lunch (ordered from TBD)
|FSB 2-430
|
|-
|1:00PM-2:00PM
|Unconference Slot #4
|TBD
|Current topics on the slate (certainly can add more):
* Ethics of digital trace data
|-
|2:00PM-3:00PM
|Visual mapping exercise all together
|TBD
|We'll create a physical visual map of all the projects, empirical settings, topics that we collectively study!
|-
|3:00-3:30PM
|Closing + reflections
|TBD
|
|-
|3:30PM-6:30PM
|Early dinner
|Generously hosted by ashaw
|Arrive as you like, but it will indeed end at 6:30!

|-
|6:30PM-
|
|
|The evening is yours to reclaim!
|}

=== How breakout workshop sessions will work ===
This year, we'd like to make a call for almost everyone to come with something to share and workshop/get feedback on. If it is a more substantive document that requires more reading time, please share it one week in advance of the retreat (by Sept 15, to Sohyeon, who will centralize them all and share a Drive link). If it is something that can be read in the first 5 minutes of your session, you can bring it ad hoc. 

* We are planning for 3 breakout sessions for small group workshop/feedback to facilitate more interaction and discussion, and each session will have 3 groups, with 2 people sharing stuff per session. This means there should be enough time/slots to workshop 18 things!
* Each session (#1, #2, #3) the breakout groups will be different - the idea will be for everyone to have been in a small group with everyone else at least once :)
* As mentioned above, per group, there will be 2 people presenting over the course of 1 hr 15 min- so you can anticipate each person to have about 30 minutes, with a 5 minute break in between. In the final 10 minutes it could be nice to come back to the big group and share some ideas, thoughts, insights to the group at large! Or, you can use the extra 10 minutes as padding to account for any overflow in time-keeping.
* We recommend having a dedicated time-keeper in each breakout session.

=== Unconference Ideas ===
Please add to this list as desired!!!
* Crafting (wall decor for the NU-lab) while we talk about research (e.g., how do we come up with research questions? how do grants work? whatever)
* Lab care and structure
* Community engagement and collaboration in using digital trace data for research (sohw)
* <b>Note:</b> We could easily replace any of the unconference sessions with an event inviting a guest / community member to speak on something of their choice, or something else more structured/concrete if desired.

== Attendee List ==

{| class="wikitable"
|-
! Attendee 
! Thursday - HCI+D Event 
! Thursday Dinner
! Friday Sessions (incl breakfast & lunch)
! Friday Dinner
! Saturday sessions (incl breakfast & lunch)
! Saturday afternoon/evening (incl early dinner); Family welcome! (if so, how many people?)
|-
| Aaron
| Yes
| Maybe
| Yes
| Yes
| Yes
| Yes (+1 adult +2 little people)
|-
| Sohyeon
| No :(
| No :(
| No :(
| No :(
| Yes
| Yes
|-
| Floor
| Yes
| Yes
| Yes
| Yes
| Yes
| Yes
|-
| Yibin
| Probably
| Yes
| Yes
| Yes
| Yes
| Yes
|-
| Jeremy
| 50/50
| Probably
| Yes
| Yes
| Yes
| Yes ([[wikipedia:Foot Clan|Foote Clan]] probably isn't coming, but I will update if that changes)
|-
| Ryan, Dyuti, Hazel
| No 
| No
| Yes
| Yes
| Yes
| Yes
|-
| Haomin
| No 
| No
| Yes
| Yes
| Yes
| Yes
|-
| Carolyn
| Yes 
| Yes
| Maybe (class 10-11)
| Yes
| Yes
| Yes
|-
|-
| Emily Z
| Yes 
| Yes
| Yes
| Yes
| Yes
| Yes
|-
| Carl
| Yes
| Yes
| Yes
| Yes
| Yes
| Yes
|-
| Kaylea 
| Yes 
| Maybe
| Yes
| Probably
| Yes
| 2 adults including me, 3 children
|-
| Mandi
| Yes 
| Yes
| No
| No
| No
| No
|-
|Matt 
|Yes 
|Yes
|Probably
|Yes
|Yes (need to run brief errand between 10am and 1pm)
|-
| Ellie
| Yes
| Yes
| Yes
| Yes
| Yes
| Yes
|-
|Molly 
|Yes 
|Yes
|Yes
|Yes
|Yes
|Yes
|-
|Zarine
|Yes 
|Yes
|Yes
|Yes
|Yes
|Yes
|}

== Dietary Restrictions ==

'''[No need to add yourself here if you are unrestricted.]'''
{| class="wikitable"
|-
! Name
! Dietary notes
|-
| Floor
| vegetarian
|-
| Aaron
| vegetarian, allergies to sesame, most nuts
|-
| Sohyeon
| heavily prefer vegetarian
|-
| Molly
| vegetarian, no cilantro
|-
| Ryan
| Gluten free, limited dairy (cheese is great, mostly just need to avoid meals drenched in cream/milk)
|-
|}

== Accommodations ==

=== Guests seeking accommodation ===
'''If you need accommodations,''' please fill out the form below.

{| class="wikitable"
|-
! Name 
! Do you need accommodations? 
! What kind are you looking for (Local Host, AirBnb, Hotel)?
! What nights?
|-
| Yibin
| Yes :)
| Open to anything
|
|-
| Ryan
| Yes
| Open to anything!
| Friday only
|-
| Haomin
| Yes
| Open to anything!
|
|-
| Jeremy
| Yes
| Open to anything!
| Probably Thursday, definitely Friday
|-
| Hazel
| Yes
| Open to anything!
| Maybe Thursday, definitely Friday
|-
| Ellie
| Yes
| Open to anything
|
|-
| Dyuti
| Yes
| Open to anything!
| Probably Thursday, definitely Friday, probably Saturday
|-
| Zarine
| Yes
| Open to anything!
|
|}

=== Potential hosts ===

'''If you are willing to host someone from out of town,''' please add yourself to this form:

{| class="wikitable"
|-
! Name 
! Description of sleeping arrangement (how many couches, guest rooms)
! Location (neighborhood, distance to campus)
! Match
|-
| Aaron
| 1 bed in guest room/office
| Andersonville
| Mako
|-
| Floor
| 1 couch
| Uptown
| Sohw
|-
|
|
|
|
|}

== Organizing ==

See the page on [[/Session planning]] for more details.

The teams include:

* Accommodations (Matt, Molly)
* Schedule (Sohyeon, Kevin)
* Meal planning (Floor)
* Social event(s) (Kevin)

== Travel Plans ==
If you are traveling in from outside, add your name and arrival details here (days, times and flights if you have them, status (purchased/in-progress), any notes).

Copy /paste format, fill in with your details:

*[NAME] 
** 🛬Date - [WEEKDAY], September [DAY] [time and flight information]
** 🛫Date - [WEEKDAY], September [DAY] [time and flight information]
** Status: '''[PURCHASED / NOT PURCHASED]'''

* Sohyeon
** 🛬Date - FRIDAY, September 22 [YYZ-ORD, 9:15PM-10:19PM, UA 5544]
** 🚗Date - THURSDAY, September 28 ~10AM (driving down to Georgia - will be offline 28th, 29th)
** Status: '''[PURCHASED]'''

*Kaylea 
** 🛬Date - SATURDAY, September 16 11:58 p.m. ORD, AS 538
** 🛫Date - MONDAY, September 25 4:07 p.m. ORD, UA 2076
** Status: '''[PURCHASED]'''

== Previous Meetups ==

We meet roughly twice a year and you can see what we've done in the past at:

* [[CommunityData:Meetup October 2022]]
* [[CommunityData:Meetup December 2019]]
* [[CommunityData:Meetup March 2019]]
* [[CommunityData:Meetup September 2018]]
* [[CommunityData:Meetup April 2018]]
* [[CommunityData:Meetup July 2017]]

[[Category:CDSC meetups]]