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We're meeting in Evanston on September 22-23!  
We're meeting in Evanston on September 22-23!  


We'll be taking notes in [https://etherpad.communitydata.science/p/cdsc-202309 this shared Etherpad for full group events] and [https://etherpad.communitydata.science/p/cdsc_retreat_202309_breakout_notes breakout session notes here].
We'll be taking group notes at [https://etherpad.wikimedia.org/p/cdsc-202309 in a shared Etherpad for the event]. You can see [https://pad.riseup.net/p/CDSC-Spr19 the pad we created last time] for an idea of what this might look like.


Organizers have used this [https://etherpad.communitydata.science/p/Meetup_September_2023 etherpad] to sketch plans and communications.
Organizers have used this [https://etherpad.communitydata.science/p/Meetup_September_2023 etherpad] to sketch plans and communications. The [[/Pre-meetup todo list]] can be built as well!


== COVID-19 note ==
== COVID-19 note ==
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== Agenda ==
== Agenda ==
=== Daily schedule ===
 
<b>Thursday, 21 September 2023</b> (optional)
Thursday, 21 September 2023 (optional)
{| class="wikitable"
{| class="wikitable"
|-  
|-  
Line 19: Line 19:
!Notes
!Notes
|-
|-
| 4-6pm
|
| CDSC Fall welcome reception (hosted by [https://hci.northwestern.edu Northwestern Center on HCI+D])
|
| HCI+D space (Frances Searle Building, Room 1-221)
|
| Give stickers to people who come who aren't from the lab!
|-
| ≥6pm
| Casual dinner
| TBD
| Self-organized, local hosts happy to help/join visitors!
|}
|}


<b>Friday, 22 September 2023</b>
Friday, 22 September 2023
{| class="wikitable"
{| class="wikitable"
|-  
|-  
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!Notes
!Notes
|-
|-
| 8:30AM-9:00AM
| Breakfast spread
| FSB 2-430
| Food will be in 2-430, but you're free to eat elsewhere (e.g. outdoors)! This applies for all breakfast and lunch spreads.
|-
| 9:00-9:45AM
| Welcome, announcements, overview + intros of new people
| FSB 1 - 483
|
|-
| 9:45AM-11:55AM
| The Great Half Bake-Off
| FSB 1 - 483
| ([https://drive.google.com/drive/folders/1LwiAA80MxFv3kBZj0Hk69OcAm99e34d7 Slides here plz]). We ask that *everyone* go, at least in part to introduce themselves! If you need a template, we will provide one. Each person will have about 3.5 minutes, so ideally your half-bake takes up 1-2 minutes and the rest is rapid response from the audience.
|-
| 11:15AM-11:30AM
| Break
|
|
|
|
|-
|
| 11:30AM-12:20PM
| Breakout workshop session #1
| FSB 2-430 (conf, back) & 1-483
| See event description under the agenda. <br>
* Group A (2-430 back): <b>floor, mako,</b> emily, carolyn, haomin, dyuti
* Group B (1-483): <b>yibin, aaron p*,</b> carl, kaylea, matt, ellie, aaron s., zarine
* Group C (2-430 conference): <b>nate, jeremy*,</b> kevin, molly
* (<b>bold</b> is presenting; * means not circulating ahead of time)
|-
| 12:20PM-1:15PM
| Lunch (catered from [https://www.tomatefreshkitchen.com/ Tomate Fresh])
| FSB 2-430
| The order has been placed! (from [https://etherpad.communitydata.science/p/retreat2023-tomate this etherpad])
|-
| 1:15PM-2:30PM
| Breakout workshop session #2
| FSB 2-430 (conf, back) & 1-483
|
* Group A (2-430 back): <b>kevin*, carolyn,</b> molly, matt, jeremy, haomin, ellie
* Group B (1-483): <b>dyuti*, aaron s.*,</b> aaron p., zarine, yibin, floor
* Group C (2-430 conference): <b>emily*, kaylea,</b> carl, mako, nate
* (<b>bold</b> is presenting; * means not circulating ahead of time)
|-
| 3:00PM-3:45PM
| Unconference Slot #1 (45 min)
| FSB spaces, nearby as-needed
| Current topics
 
* Conference Room - FOSS Conversation
* Jeff and Lake Walk
|-
| 3:45PM-4:00PM
| Break
|
|
|-
| 4:00PM-4:45PM
| Unconference Slot #2 (60 min)
| FSB spaces, nearby as-needed
| Current topics on the slate (certainly can add more):
* Classroom - Mapping the Internet
* Conference Room - Intro to the Lab w Mako
|-
 
| 5:00PM-6:00PM
| Re-energize as we ride the Purple Line to Ping Pong Party together
|
|
|-
| 6:00PM-?
| Dinner reservation + social
| SPIN Chicago (344 N State St, Chicago, IL 60654)
| We're going to play ping pong (maybe even have a bracket or something) and hang out and eat food and be merry. :')
|}
|}


<b>Saturday, 23 September 2023</b>
Saturday, 23 September 2023
{| class="wikitable"
{| class="wikitable"
|-  
|-  
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!Notes
!Notes
|-
|-
|8:00AM
|(not)Sunrise swim!
|Meet at FSB
|Sun is expected to rise at 6:39 AM
|-
|9:00AM-9:30AM
|Breakfast spread
|FSB 2-430
|
|
|-
|9:30AM-10:45AM
|Breakout session #3
| FSB 2-430 (conf, back) & 1-483
|
* Group A (2-430 back): <b>sohyeon, zarine,</b> kevin, matt, mako, dyuti, carolyn
* Group B (1-483): <b>carl, haomin*,</b> floor, jeremy, ellie, nate
* Group C (2-430 conference): <b>molly</b> emily, aaron s., kaylea, yibin, aaron p.
* (<b>bold</b> is presenting; * means not circulating ahead of time)
|-
|10:45AM-11AM
|Break
|
|
|-
|11:00AM-12PM
|Lab meta and care discussion
|FSB 1 - 483
|
|-
|12:00 PM - 12:15 PM
|Break
|
|
|-
|12:15PM-1:15PM
|Unconference Slot #4
|FSB spaces, nearby as-needed
|Current topics on the slate (certainly can add more):
* Ethics of digital trace data
|-
|1:15PM-2:00PM
|Wrapping Up 
|FSB 1-221 (HCI+D space)
|Wrapping up Meetup 2023
|-
|3:00PM-6:30PM
|Late lunch/early Ethiopian dinner from [https://www.tesfacuisine.com/ Tefsa]
| Aaron+family's home (1262 W Bryn Mawr Ave, 60660)
|Arrive as you like, but we will end at 6:30 to accommodate bath/bedtime!
|-
|6:30PM-
|
|
|
|
|The evening is yours to reclaim!
|}
|}


=== How breakout workshop sessions will work ===
Unconference potential topics:
This year, we'd like to make a call for almost everyone to come with something to share and workshop/get feedback on. If it is a more substantive document that requires more reading time, please share it one week in advance of the retreat (by Sept 15, to Sohyeon, who will centralize them all and share a Drive link). If it is something that can be read in the first 5 minutes of your session, you can bring it ad hoc.
 
* We are planning for 3 breakout sessions for small group workshop/feedback to facilitate more interaction and discussion, and each session will have 3 groups, with 2 people sharing stuff per session. This means there should be enough time/slots to workshop 18 things!
* Each session (#1, #2, #3) the breakout groups will be different - the idea will be for everyone to have been in a small group with everyone else at least once :)
* As mentioned above, per group, there will be 2 people presenting over the course of 1 hr 15 min- so you can anticipate each person to have about 30 minutes, with a 5 minute break in between. In the final 10 minutes it could be nice to come back to the big group and share some ideas, thoughts, insights to the group at large! Or, you can use the extra 10 minutes as padding to account for any overflow in time-keeping.
* We recommend having a dedicated time-keeper in each breakout session.
 
=== Unconference Ideas ===
Please add to this list as desired!!!
* Crafting (wall decor for the NU-lab) while we talk about research (e.g., how do we come up with research questions? how do grants work? whatever)
* Crafting (wall decor for the NU-lab) while we talk about research (e.g., how do we come up with research questions? how do grants work? whatever)
* Lab care and structure
* Lab care and structure
* Community engagement and collaboration in using digital trace data for research (sohw)
* Community engagement and collaboration in using digital trace data for research (sohw)
* <b>Note:</b> We could easily replace any of the unconference sessions with an event inviting a guest / community member to speak on something of their choice, or something else more structured/concrete if desired.
* Board games!


== Attendee List ==
== Attendee List ==
Line 206: Line 67:
! Saturday afternoon/evening (incl early dinner); Family welcome! (if so, how many people?)
! Saturday afternoon/evening (incl early dinner); Family welcome! (if so, how many people?)
|-
|-
| Aaron S.
| Aaron
| Yes
| Yes
| Maybe
| Maybe
Line 225: Line 86:
| Yes
| Yes
| Yes
| Yes
| Yes
| Yes
| Yes
| Yes
|-
| Nate
| No
| Probably Not
| Yes
| Yes
| Yes
| Yes
Line 247: Line 100:
|-
|-
| Jeremy
| Jeremy
| No
| 50/50
| No
| Probably
| Yes
| Yes
| Yes
| Yes
Line 254: Line 107:
| Yes ([[wikipedia:Foot Clan|Foote Clan]] probably isn't coming, but I will update if that changes)
| Yes ([[wikipedia:Foot Clan|Foote Clan]] probably isn't coming, but I will update if that changes)
|-
|-
| Dyuti
|
| No
|
| No
|
| Yes
|
| Yes
|
| Yes
|
| Yes
|
|-
| Haomin
| No
| No
| Yes
| Yes
| Yes
| Yes
|-
| Carolyn
| Maybe
| Maybe
| Yes
| Yes
| Yes
| No
|-
|-
| Emily Z
| No
| No
| Yes
| No
| Yes
| No
|-
| Carl
| Yes
| Yes
| Yes
| Yes
| Yes
| Yes
|-
| Kaylea
| Yes
| Yes
| Yes
| Yes
| Yes
| 2 adults including me, 3 children
|-
| Mandi
| Yes
| Yes
| No
| No
| No
| No
|-
|Matt
|Yes
|Yes
|Probably
|Yes
|Yes (need to run brief errand between 10am and 1pm)
|Yes
|-
| Ellie
| No
| Yes
| Yes
| Yes
| Yes
| Yes
|-
|Molly
|Yes
|Yes
|Yes
|Yes
|Yes
|Yes
|-
|Zarine
|No
|Yes
|Yes
|Yes
|Yes
|Yes
|-
| Kevin
| No
| yes
| Yes
| Yes
| Yes
| Yes
|-
| Aaron P.
| No
| No
| Yes
| Yes
| Yes
| Yes
|-
|-
| Mako
| Yes
| Yes
| Yes
| Yes
| Yes
| Yes (+2)
|-
|}
|}


Line 390: Line 136:
| vegetarian, no cilantro
| vegetarian, no cilantro
|-
|-
| Ryan
| Gluten free, limited dairy (cheese is great, mostly just need to avoid meals drenched in cream/milk)
|-
| Aaron P.
| Can't ingest any nuts
|-
| Mako
| vegetarian
|}
|}


Line 404: Line 142:
=== Guests seeking accommodation ===
=== Guests seeking accommodation ===
'''If you need accommodations,''' please fill out the form below.
'''If you need accommodations,''' please fill out the form below.
'''Update:''' Reservations have been made. Please reach out to Jeremy with questions.


{| class="wikitable"
{| class="wikitable"
Line 412: Line 148:
! Do you need accommodations?  
! Do you need accommodations?  
! What kind are you looking for (Local Host, AirBnb, Hotel)?
! What kind are you looking for (Local Host, AirBnb, Hotel)?
! What nights?
|-
|-
| Yibin
| Yibin
| Yes :)
| Yes :)
| Open to anything
| Open to anything
| Thursday, Friday and Saturday
|-
|-
| Ryan
|  
| Yes
|  
| Open to anything!
| Friday only
|-
| Haomin
| Yes
| Open to anything!
| Thursday, Friday, Saturday
|-
| Jeremy
| Yes
| Open to anything!
| Friday only
|-
| Nate
| Yes
| Open to anything!
| Thurs-Sat
|-
| Hazel
| Yes
| Open to anything!
| Friday only
|-
| Ellie
| Yes
| Open to anything
| Thursday, Friday, Saturday
|-
| Dyuti
| Yes
| Open to anything!
| Definitely Friday, probably Saturday
|-
| Zarine
| Yes
| Open to anything!
| Thursday, Friday, and Saturday
|-
| Aaron P.
| Yes
| Open to anything!
| Thursday, Friday, and Saturday
|-
|-
|}
|}
Line 477: Line 169:
! Match
! Match
|-
|-
| Aaron
|
| 1 bed in guest room/office
|
| Andersonville
|
| Mako
|
|-
| Floor
| 1 couch
| Uptown
| Sohw
|}
|}


Line 512: Line 199:
** 🛬Date - FRIDAY, September 22 [YYZ-ORD, 9:15PM-10:19PM, UA 5544]
** 🛬Date - FRIDAY, September 22 [YYZ-ORD, 9:15PM-10:19PM, UA 5544]
** 🚗Date - THURSDAY, September 28 ~10AM (driving down to Georgia - will be offline 28th, 29th)
** 🚗Date - THURSDAY, September 28 ~10AM (driving down to Georgia - will be offline 28th, 29th)
** Status: '''[PURCHASED]'''
* Nate
** 🛬Date - THURSDAY, September 21 [SEA-ORD, 12:19PM-6:29PM, AS 410]
** 🛬Date - SUNDAY, September 24 [ORD-SEA, 8:40AM-11:22AM, AS 329]
** Status: '''[PURCHASED]'''
*Kaylea
** 🛬Date - SATURDAY, September 16 11:58 p.m. ORD, AS 538
** 🛫Date - MONDAY, September 25 4:07 p.m. ORD, UA 2076
** Status: '''[PURCHASED]'''
*Zarine
** 🛬Date - THURSDAY, September 21 12:18 P.M., ORD, DL 2249
** 🛫Date - SUNDAY, September 24 6:50 P.M., ORD, DL 2821
** Status: '''[PURCHASED]'''
*Ellie
** 🛬Date - THURSDAY, September 21 11:51 PM ORD, DL 1074
** 🛫Date - SUNDAY, September 24 6:50 PM ORD, DL 2821
** Status: '''[PURCHASED]'''
*Mako
** 🛬Date - WEDNESDAY, September 20 20:30 PM EWR→ORD, AA 1691
** 🛫Date - SUNDAY, September 24 8:30 AM ORD→PHL, AA 2402
** Status: '''[PURCHASED]'''
*Yibin
** 🛬Date - THURSDAY, September 21 11:51 PM ORD, DL 1074
** 🛫Date - SUNDAY, September 24 6:50 PM ORD, DL 2821
** Status: '''[PURCHASED]'''
*Haomin
** 🛬Date - THURSDAY, September 21 11:51 PM ORD, DL 1074
** 🛫Date - SUNDAY, September 24 6:50 PM ORD, DL 2821
** Status: '''[PURCHASED]'''
*Aaron P.
** 🛬Date - THURSDAY, September 21 11:51 PM ORD, DL 1074
** 🛫Date - SUNDAY, September 24 6:50 PM ORD, DL 2821
** Status: '''[PURCHASED]'''
** Status: '''[PURCHASED]'''


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