CommunityData:Meetup October 2022: Difference between revisions

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Revision as of 21:54, 10 October 2022

We're meeting in Seattle on October 14 - 15! If you're calling in, we'll be at http://meet.jit.si/cdsc as per our custom.

We'll be taking group notes at in a shared Etherpad for the event. You can see the pad we created last time for an idea of what this might look like.

The /Pre-meetup todo list is now available!

COVID-19 note

Please note that this event will adhere to all applicable COVID-19 policies and guidelines of the State of Washington and the University of Washington, including the UW COVID-19 case response guidance. Some highlights and particulars:

  • We ask that you perform (at least) a rapid antigen test prior to beginning your participation in group meetup activities. The hosts (UW folks) will help ensure there is an ample supply of rapid antigen tests available in the CDSC lab space as of Thursday to make this easy. If you determine that a PCR test is preferable for any reason, we don't have those in the lab, but they are available in the area.
  • The University recommends wearing a high-quality mask inside UW facilities where they aren’t otherwise required.
  • Been exposed? Tested positive recently? Not sure how to handle it? Please follow this COVID-19 public health flowchart from the UW Environmental Health and Safety team that offers pretty comprehensive coverage of many scenarios.
  • If you have symptoms associated with COVID-19, please follow the corresponding UW guidance.
  • If you need help identifying/paying for a space to isolate or quarantine in the context of the group meetup activities, faculty in the group are prepared to help out with this (at minimum, financially if needed).


Agenda

Thursday, October 13

Time Event Location Notes
5:30-7:30pm Dinner AguaVerde (To be confirmed!) Low-key social/food in the U District (1303 NE Boat St, Seattle, WA 98105)

Friday, October 14

Note on rooms: In addition to the CDSC lab and meetings rooms, we have CMU 126 for the full day and CMU 322 (Newslab) after 2pm (although the room should be available all day.

Time Event Location Notes
8:30-9:30am continental spread CMU 306 / CDSC-UW Lab We start promptly at 9:30 downstairs so arrive early if you want food/coffee!
9:30-10:20am Lightning Talks Round #1 CMU 126 Randomly assigned!
10:20-10:30am Break
10:30-11:20am (dao/tao) of CDSC: a facilitated panel CMU 126
11:20am-11:30am Break
11:30am-12:20pm Lightning Talks Round #2 CMU 126 Randomly assigned!
12:20pm-1:30pm Lunch from (Xi'an noodles) Outside/CMU 126 write out your order here
1:30-2:00pm Lightning Talks Round #3 CMU 126 Randomly assigned!
2:00-3:00pm Care and Feeding: whole-group conversation CMU 126
3:00-3:30pm PLACEHOLDER whole-group convo, 1-1s, and setup for reception CMU 126
3:30-5:00pm Open House / Reception (w/ Posters) CMU 306 / CDSC-UW Lab
5:00-6:00pm Group travel to dinner Link Light Rail
5:00-6:00pm Dinner Different rail?

Saturday, October 15

Note on rooms: In addition to the CDSC lab and meetings rooms, we have CMU 126 for the full day and CMU 322 (Newslab), CMU 302 (Media Lab) and CMU 325 (Conference Room) from 8am-3pm.

Time Event Location Notes
8:30-9:30am continental spread CMU 306 / CDSC-UW Lab We start promptly at 9:30 downstairs so arrive early if you want food/coffee!
9:30-10:30am Unconference Slot 1 TBD See below!
10:30-11:30am Unconference Slot 2 TBD See below!
11:30-12:30pm The Great Half Bake Off TBD
12:30-1:30pm Lunch from Saigon Deli CMU 126 / Outside write out your order here
1:30-2:30pm Unconference Slot 3 TBD See below!
2:30-6pm Low key social/food afternoon time Extraordinary Least Squares pizza, beer, hanging out, etc


Unconference potential topics:

  • [Confirmed] Reading Group for Coase's penguin: all newcomers should attend this session!
  • informed consent doc for public research brainstorming/writing
  • workgroups on lab duties f2f sessions
  • Covid-19 Digital Observatory (kc)

Sunday, October 16

On Your Own

Attendee List

Attendee Thursday Dinner Friday Sessions (incl breakfast & lunch) Friday Dinner Saturday sessions (incl breakfast & lunch) Saturday afternoon/evening (incl early dinner)
Nate Maybe Most likely Yes Unlikely
Jeremy Yes, if it's late enough Yes Yes Yes Yes
Stef Yes Yes Yes Yes
Divya No Yes - lunch No No
Kaylea Yes Yes Yes Yes
Sohyeon Yes Yes Yes Yes
Emilia No Yes -- should be able to attend all, unless I need to TA from 2:30-3:30 No Yes
Dyuti Yes, if it's late enough Yes Yes Yes Most likely
Aaron Yes Yes Yes Yes Yes
Hsuen-Chi (Hazel) Yes, if it's late enough Yes Yes Yes
Regina Yes Yes Yes Yes
Floor Yes Yes Yes Yes
Salt Yes Yes Yes Yes
Nick V Yes Yes Yes Yes
Ryan F Yes, if it's late enough Yes Yes Yes
Molly Yes Yes Yes Yes
Yibin Yes Yes! Yes Yes
Ellie Yes Yes Yes Yes
Carl Yes Yes Yes Yes
Mako Yes Yes Yes Yes Yes
Charlie Yes First half of day, second half will be in afternoon meetings Maybe Yes Maybe

Dietary Restrictions

[No need to add yourself here if you are unrestricted.]

Name Dietary notes
Emilia vegetarian -- have class during M/W/F lunch & unlikely to attend dinners -- prefer not to eat indoors
Aaron vegetarian; allergies (nuts, sesame)
Floor vegetarian (most of the time at least)
Charlie vegetarian
Ryan gluten-free
Molly vegetarian (no cilantro)
Mako vegetarian
Sohyeon vegetarian (most of the time)

Travel Plans

If you are traveling in from outside, add your name and arrival details here (days, times and flights if you have them, status (purchased/in-progress), any notes).

Copy /paste format, fill in with your details:

  • [NAME]
    • 🛬Date - [WEEKDAY], October [DAY] [time and flight information]
    • 🛫Date - [WEEKDAY], October [DAY] [time and flight information]
    • Status: [PURCHASED / NOT PURCHASED]


  • St3f
    • 🛬Date - Wednesday, October 12 [arrival 9am]
    • 🛫Date - Monday, October 17 [departure 5pm]
    • Status: [PURCHASED]
  • Floor
    • 🛬Date - Wednesday, October 12th [9:09a-11:46am; UA748]
    • 🛫Date - Sunday, October 16th [5:59p-11:55p; DL1116]
    • Status: PURCHASED
    • Would like to crash somewhere Thu - Sat.
  • Sohyeon
    • 🛬Date - Wednesday, October 12th [9:09a-11:46am; UA748]
    • 🛫Date - Sunday, October 16 [5:59p-11:55p; DL1116]
    • Status: PURCHASED
    • Looking to crash somewhere Thu, Fri, Sat nights.
  • Carl
    • 🛬Date - Thursday, October 13th [7:00-9:45a; Alaska 248]
    • 🛫Date - Sunday, October 16 [10:10p-6:20a; DL2621]
    • Status: PURCHASED
    • Accommodations requested!
  • Nick Vincent
    • I'm flying in early Tuesday* morning. I have lodging plans, but will be a bit far from UW, so I'm happy to join in on group accommodations if my marginal impact is low (i.e. if I can join in without requiring an additional room to be booked, and mainly just make things easier/cheaper and not harder/more expensive). Otherwise, I'll figure things out on my own!
    • 🛫Date - Sunday, October 16
    • Status: PURCHASED
  • Regina
    • 🛬Date - Thursday, October 13th [11:16am-02:26pm; DL1481]
    • 🛫Date - Tuesday, October 18th [03:16pm-06:00pm; DL1334]
    • Status: PURCHASED
    • Have arranged own accommodation.
  • Molly
    • 🛬Date - Monday, October 10 [time and flight information]
    • 🛫Date - Sunday, October 16 [time and flight information]
    • Status: PURCHASED
  • Jeremy
    • 🛬Date - Thursday, October 13th [3:42pm–6:21pm; UA2278]
    • 🛫Date - Sunday, October 16th [11:07am–5:07pm; USA2245]
    • Status: PURCHASED
  • Dyuti, Hazel, Ryan
    • 🛬Date - Thursday, October 13th [3:42pm–6:21pm; UA2278]
    • 🛫Date - Sunday, October 16th [11:07am–5:07pm; USA2245]
    • Status: PURCHASED

Seattle People To-do

Logistics Planning

  • Get attendance list + travel details of people flying in
  • Get dietary restrictions
  • Decide retreat schedule
  • Figure out what the social event will be
  • Determine restaurants/ordering food
  • Reach out to any potential speakers if we want to have research presentations
  • Schedule C&F sessions

Accommodations

Nate, Emilia, and Ellie are leading this. They will organize AirBnBs for people who want to stay in an AirBnB with other group members and link people able to offer accommodations to people coming in from out of town willing to stay at someone's home. People can get their own places to stay by themselves if they want as well.

Guests seeking accommodation

If you need accommodations, please fill out the form below.

Name Do you need accommodations? What kind are you looking for (Local Host, AirBnb, Hotel)?
Sohyeon Yes Local host or AirBnb
Stef Now Staying with friends
Floor Yes Local host or AirBnb
Jeremy Yes Whatevs
Dyuti Yes Local Host or AirBnB
Hsuen-Chi (Hazel) Yes Local Host or AirBnB
Carl Yes Any
Nick V Would like to join for Thurs-Sat -- but only if marginal impact of my participation is low. Any
Ryan Yes Local Host or AirBnB`

Potential hosts

If you are willing to host someone from out of town, please add yourself to this form:

Name Description of sleeping arrangement (how many couches, guest rooms) Location (neighborhood, distance to campus) Match
Mako Futon in the basement Capitol Hill (15m ride to UW / 25m home; bikes likely available); 30 minutes or so by light rail + walking Molly

Meal planning

Charlie, Regina, and Aaron are working on this.

  • Obtain list of dietary restrictions
  • Plan breakfast/lunch/dinner/snacks
  • Make reservations / catering orders for any restaurants

Activity planning

Mako, Kaylea, and Yibin are organizing the schedule

  • Outline work-related events
  • Decide on non-work events
  • Decide on where we will hold the event(s)

Session ideas

Please add your initials to vote for sessions / activities.

Goals: help newcomers feel welcome; reinforcing and establishing a safe, shared exchange of ideas, that it's okay to pitch out-there ideas; not every idea needs to turn into a project; stuff that is hard to do remotely (making people feel like they're part of the club)

  • Housekeeping stuff / keeping people up to speed on things like Hyak (NT; BMH; MDB; JF)
  • Time for open-ended conversation on a set of topics or prompts
  • Ways to facilitate interaction and intellectual exchange
  • Half-baked off (BMH; MDB; JF; RC,DJ; NV)
  • Lightning talks on everyone's work (so we all know what everyone else is doing) (NT; FF; SD; BMH; KC; MDB; JF; YF; RC,DJ; NV)
  • A reading group of fun / canonical texts (BMH; MDB; YF, RC)
  • Social activities (NT; FF; SD; BMH; KC; MDB; JF; YF; RC,DJ; NV)
  • Things that make a good newcomer experience (NT; FF; BMH; YF; NV)
  • Expressing and communicating work and ideas (e.g. Matsuzaki outlines) (KC; RC,DJ)
  • The lifecycle of research, how we develop research questions, etc (MDB)
  • Things we wish we knew when we start(ed) grad school (BMH; JF; YF,DJ; NV)
  • The CDSC way of being a scholar; how to be in a lab/the CDSC; what makes CDSC special/unique; (NT; FF; SD; BMH; KC; MDB; YF)
  • C&F / workshops (small number? plan for after newcomer workshop) (BMH; JF,DJ)
  • invite a guest(s) (SD; BMH; MDB)
  • coworking sessions/unconference (FF; BMH; KC)

Ideas of fun things to do

Previous Meetups

We meet roughly twice a year and you can see what we've done in the past at: