Editing CommunityData:Meetup October 2022

We're meeting in Seattle on October 14 - 15! 

We'll be taking group notes at [https://etherpad.wikimedia.org/p/cdsc-202210 in a shared Etherpad for the event]. You can see [https://pad.riseup.net/p/CDSC-Spr19 the pad we created last time] for an idea of what this might look like.

The [[/Pre-meetup todo list]] is now available!

== COVID-19 note ==

Please note that this event will adhere to all applicable [https://www.washington.edu/coronavirus/ COVID-19 policies and guidelines] of the State of Washington and the University of Washington, including the [https://www.ehs.washington.edu/covid-19-prevention-and-response/covid-19-case-response UW COVID-19 case response guidance]. Some highlights and particulars:
* We ask that you perform (at least) a rapid antigen test prior to beginning your participation in group meetup activities. The hosts (UW folks) will help ensure there is an ample supply of rapid antigen tests available in the CDSC lab space as of Thursday to make this easy. If you determine that a PCR test is preferable for any reason, we don't have those in the lab, but they are available in the area.
* The University recommends wearing a [https://www.washington.edu/coronavirus/2022/01/27/where-to-pick-up-free-high-quality-masks-starting-jan-31/ high-quality mask] inside UW facilities where they aren’t otherwise required. 
* Been exposed? Tested positive recently? Not sure how to handle it? Please follow this [https://www.ehs.washington.edu/system/files/resources/COVID-19-public-health-flowchart.pdf COVID-19 public health flowchart] from the UW Environmental Health and Safety team that offers pretty comprehensive coverage of many scenarios.
* If you have symptoms associated with COVID-19, please [https://www.ehs.washington.edu/covid-19-prevention-and-response/covid-19-isolation-guidance follow the corresponding UW guidance].
* If you need help identifying/paying for a space to isolate or quarantine in the context of the group meetup activities, faculty in the group are prepared to help out with this (at minimum, financially if needed).

== Agenda ==
=== Thursday, October 13 ===

{| class="wikitable"
!Time
!Event
!Location
!Notes
|-
| 5:30-7:30pm 
| Dinner 
| [https://www.aguaverdecafe.com/ AguaVerde] (if they are full and we need to move, we will redirect folks with an email to the collective@ email list)
| Low-key social/food in the U District (1303 NE Boat St, Seattle, WA 98105)
|}

=== Friday, October 14 ===

''Note on rooms:'' In addition to the CDSC lab and meetings rooms, we have CMU 126 for the full day and CMU 322 (Newslab) after 2pm (although the room should be available all day.

{| class="wikitable"
|- 
!Time
!Event
!Location
!Notes
|-
| 8:30-9:00am
| [[:wikipedia:Continental breakfast|continental spread]]
| CMU 126
| 
|-
| 9:00-9:30am
| [[/Oct 14 2022 Announcements | Welcome and Announcements]]
| CMU 126
| 
|-
| 9:30-10:20am
| Lightning Talks Round #1 ([https://drive.google.com/drive/folders/1n_3Ye382aWMCOQs_Hl-cBaUCsrJjSANt?usp=sharing upload slides])
| CMU 126
| We will go by this order and everyone for 5 minutes: Floor Fiers, Molly de Blanc, Charlie Kiene, Ryan Funkhouser, Sohyeon Hwang, Ellie Ross, Hsuen-Chi Chiu, Aaron Shaw

|-
| 10:20-10:30am
| Break
| 
|
|- 
| 10:30-11:20am
| 道 [[(dao/tao) of CDSC: a facilitated panel]] ([[dao of CDSC |what is this?]])
| CMU 126
|
|-
| 11:20am-11:30am
| Break
|
|
|-
| 11:30am-12:20pm
| Lightning Talks Round #2 ([https://drive.google.com/drive/folders/1n_3Ye382aWMCOQs_Hl-cBaUCsrJjSANt?usp=sharing upload slides])
| CMU 126
| We will go by this order and everyone for 5 minutes: Carl Colglazier, Mako Hill, Nate Teblunthuis, Dyuti Jha, Nick Vincent, Emilia Gan, Yibin Fan, Kaylea Champion

|-
| 12:20pm-1:30pm
| Lunch from ([https://www.xiannoodles.com/ Xi'an noodles]) 
| Outside/CMU 126
| Big catering order will be vegetarian. Additional restrictions? Please [https://etherpad.communitydata.science/p/xiannoodles202210 write out your order here]
|- 
| 1:30-2:00pm
| Lightning Talks Round #3 ([https://drive.google.com/drive/folders/1n_3Ye382aWMCOQs_Hl-cBaUCsrJjSANt?usp=sharing upload slides])
| CMU 126
| We will go by this order and everyone for 5 minutes: Stefania Druga, Divya Sikka, Regina Cheng, Salt Hale, Jeremy Foote

|- 
| 2:00-3:00pm
| [[Care and Feeding: whole-group conversation]] ([[care and feeding discussion |what is this?]])
| CMU 126
|
|- 
| 3:00-3:30pm
| Break + Setup for reception
| 
|
|-
| 3:30-5:00pm
| Open House / Reception (w/ Posters)
| Outside the CMU building on the Stevens Way/HUB side of the building
|
|-
| 5:00-6:00pm
| Group travel to dinner
| Link Light Rail
|
|-
| 6:00-????pm
| Dinner
| [https://www.orientexpresswa.com/ Orient Express], 2963 4th Ave S, Seattle, WA 98134 
| Family style dinner and karaoke
|}

==== Reception ====

Folks presenting posters include:

* Kaylea (Taboo Topics)
* Mako/Kaylea (Tor Wikipedia Edits)
* Sohyeon (Bot stacking, work done w/ Charlie, Serene, Aaron)
* Floor (online participation during COVID)
* Carl
* St3f (AI Literacy if poster gets printed in time) 
* ''...add yourself here?''

=== Saturday, October 15 ===

''Note on rooms:'' In addition to the CDSC lab and meetings rooms, we have CMU 126 for the full day and CMU 322 (Newslab), CMU 302 (Media Lab) and CMU 325 (Conference Room) from 8am-3pm.	

{| class="wikitable"
|- 
!Time
!Event
!Location
!Notes
|-
| 8:30-9:00am
| [[:wikipedia:Continental breakfast|continental spread]]
| CMU 302
| Put a * on the session you plan to attend on the unconference board in the lab while you are eating. We start promptly at 9:00, so arrive early if you want food/coffee!
|-
| 9:00-9:30am
| [[/Oct 15 2022 Announcements | Welcome and Announcements]]
| CMU 302
| 
|-
| 9:30-10:30am
| [[The_Great_Half_Bake-Off | The Great Half Bake Off]]
| CMU 302
| See below!
|-
| 10:30-11:30am
| '''Unconference Slot 1'''
| CMU 322, 302, 306, 325, 333, 337 
| See below!
|-
| 11:30-12:30pm
| '''Unconference Slot 2'''
| CMU 322, 302, 306, 325, 333, 337 
| 
|-
| 12:30-1:30pm
| (optional) Lunch from [https://saigondeliuw.com/ Saigon Deli]
| CMU 126 / Outside
| Note we're having "dinner" not long after this. Please [https://etherpad.communitydata.science/p/saigondeli202210 write out your order here]
|-
| 1:30-2:30pm
| '''Unconference Slot 3'''
| CMU 322, 302, 306, 325, 333, 337 
| See below!
|-
| 3:30-6pm
| Low key social/food afternoon time
| [https://extraordinary.leastsquar.es/ Extraordinary Least Squares]
| pizza, beer, hanging out, etc. It's OK to come early
|}


Unconference potential topics:
* '''[Confirmed]''' Reading Group for Coase's penguin: all newcomers should attend this session!
* informed consent doc for public research brainstorming/writing
* workgroups on lab duties f2f sessions
* Covid-19 Digital Observatory (kc)
* a "polar" plunge (ff)

=== Sunday, October 16 ===

On Your Own

== Attendee List ==

{| class="wikitable"
|-
! Attendee 
! Thursday Dinner
! Friday Sessions (incl breakfast & lunch)
! Friday Dinner
! Saturday sessions (incl breakfast & lunch)
! Saturday afternoon/evening (incl early dinner); Family welcome! (if so, how many people?)
|-
| Nate
| No
| Yes
| Dinner yes, but will leave early
| No
| Yes for dinner
|-
| Jeremy
| No <strike>Yes, if it's late enough</strike>
| Yes
| Yes
| Yes
| Yes
|-
| Stef
| Yes
| Yes
| Yes
| Yes
| Yes (1) 
|-
| Divya
| No
| Yes - lunch
| No
| No
|
|-
| Kaylea
| Yes
| Yes
| Yes
| Yes
|
|-
| Sohyeon
| Yes
| Yes
| Yes
| Yes
| yes
|-
| Emilia
| No
| Yes -- should be able to attend all, unless I need to TA from 2:30-3:30
| No
| Yes
| Maybe
|-
| Dyuti
| No <strike>Yes, if it's late enough</strike>
| Yes
| Yes
| Yes
| Most likely
|-
| Aaron
| Yes
| Yes
| Yes
| Yes
| Yes (hopefully +2-3, but 2 of those are small kids who don't eat much)
|-
| Hsuen-Chi (Hazel)
| No <strike>Yes, if it's late enough</strike>
| Yes
| Yes
| Yes
|
|-
| Regina
| No
| Yes
| Yes
| Yes
| Yes
|-
| Floor
| Yes
| Yes
| Yes
| Yes
| Yes (+1)
|-
| Salt
| Yes
| Yes
| Yes
| Yes
| Likely
|-
| Nick V
| Yes
| Yes
| Yes
| Yes
| Most likely
|-
| Ryan F
| No <strike>Yes, if it's late enough</strike>
| Yes
| Yes
| Yes
| No
|-
| Molly
| No
| Yes
| Yes
| Yes
| Yes
|-
| Yibin
| Yes
| Yes!
| Yes
| Yes
| YES!
|-
| Ellie
| Yes
| Yes
| Yes
| Yes
| Yes, +1
|-
| Carl
| Yes
| Yes
| Yes
| Yes
| Yes, +1
|-
| [[Mako]]
| Yes
| Yes
| Yes
| Yes
| Yes (+3-4 housemates)
|-
| Charlie
| Yes
| First half of day, second half will be in afternoon meetings
| Maybe
| Yes
| Maybe
|}

== Dietary Restrictions ==

'''[No need to add yourself here if you are unrestricted.]'''
{| class="wikitable"
|-
! Name
! Dietary notes
|-
| Emilia
| vegetarian -- have class during M/W/F lunch & unlikely to attend dinners -- prefer not to eat indoors
|-
| Aaron
| vegetarian; allergies (nuts, sesame)
|-
| Floor
| vegetarian (most of the time at least)
|-
| Charlie
| vegetarian 
|-
| Ryan
| gluten-free 
|-
| Molly
| vegetarian (no cilantro)
|-
| Mako
| vegetarian
|-
| Sohyeon
| vegetarian (most of the time)
|}

== Accommodations ==

=== Guests seeking accommodation ===
'''If you need accommodations,''' please fill out the form below.

{| class="wikitable"
|-
! Name 
! Do you need accommodations? 
! What kind are you looking for (Local Host, AirBnb, Hotel)?
|-
| Sohyeon
| Yes
| Local host or AirBnb
|-
| Stef
| Now
| Staying with friends
|-
| Floor
| Yes
| Local host or AirBnb
|-
| Jeremy
| Yes
| Whatevs
|-
|Dyuti
|Yes
|Local Host or AirBnB
|-
|Hsuen-Chi (Hazel)
|Yes
|Local Host or AirBnB
|-
|Carl
|Yes
|Any
|-
|Nick V
|Would like to join for Thurs-Sat -- but only if marginal impact of my participation is low.
|Any
|-
|Ryan
|Yes
|Local Host or AirBnB`
|}

=== Potential hosts ===

'''If you are willing to host someone from out of town,''' please add yourself to this form:

{| class="wikitable"
|-
! Name 
! Description of sleeping arrangement (how many couches, guest rooms)
! Location (neighborhood, distance to campus)
! Match
|-
| Mako
| Futon in the basement
| Capitol Hill (15m ride to UW / 25m home; bikes likely available); 30 minutes or so by light rail + walking 
| Molly
|}

== Organizing ==

See the page on [[/Session planning]] for more details.

The teams include:

* [[User:Groceryheist | Nate]], [[User:Efgan |Emilia]], and Ellie are leading accommodations.
* Mako, Kaylea, and Yibin are organizing the schedule
* Charlie, Regina, and Aaron are working on meal planning

== Travel Plans ==
If you are traveling in from outside, add your name and arrival details here (days, times and flights if you have them, status (purchased/in-progress), any notes).

Copy /paste format, fill in with your details:

*[NAME] 
** 🛬Date - [WEEKDAY], October [DAY] [time and flight information]
** 🛫Date - [WEEKDAY], October [DAY] [time and flight information]
** Status: '''[PURCHASED / NOT PURCHASED]'''

*St3f 
** 🛬Date - Wednesday, October 12 [arrival 9am]
** 🛫Date - Monday, October 17 [departure 5pm]
** Status: '''[PURCHASED]'''

*Floor
** 🛬Date - Wednesday, October 12th [9:09a-11:46am; UA748]
** 🛫Date - Sunday, October 16th [5:59p-11:55p; DL1116]
** Status: '''PURCHASED'''
** Would like to crash somewhere Thu - Sat.

*Sohyeon
** 🛬Date - Wednesday, October 12th [9:09a-11:46am; UA748]
** 🛫Date - Sunday, October 16 [5:59p-11:55p; DL1116]
** Status: '''PURCHASED'''
** Looking to crash somewhere Thu, Fri, Sat nights.

*Carl
** 🛬Date - Thursday, October 13th [7:00-9:45a; Alaska 248]
** 🛫Date - Sunday, October 16 [10:10p-6:20a; DL2621]
** Status: '''PURCHASED'''
** Accommodations requested!

*Nick Vincent 
** I'm flying in early Tuesday* morning. I have lodging plans, but will be a bit far from UW, so I'm happy to join in on group accommodations if my marginal impact is low (i.e. if I can join in without requiring an additional room to be booked, and mainly just make things easier/cheaper and not harder/more expensive). Otherwise, I'll figure things out on my own!
** 🛫Date - Sunday, October 16
** Status: '''PURCHASED'''

*Regina
** 🛬Date - Thursday, October 13th [11:16am-02:26pm; DL1481]
** 🛫Date - Tuesday, October 18th [03:16pm-06:00pm; DL1334]
** Status: '''PURCHASED'''
** Have arranged own accommodation.

*Molly
** 🛬Date - Monday, October 10 [time and flight information]
** 🛫Date - Sunday, October 16 [time and flight information]
** Status: '''PURCHASED'''

* Jeremy Dyuti, Hazel, Ryan
** 🛬Date - Thursday, October 13th [3:42pm&ndash;6:21pm; UA2278]
** 🛫Date - Sunday, October 16th [11:07am&ndash;5:07pm; USA2245]
** Status: '''PURCHASED'''

== Previous Meetups ==

We meet roughly twice a year and you can see what we've done in the past at:

* [[CommunityData:Meetup December 2019]]
* [[CommunityData:Meetup March 2019]]
* [[CommunityData:Meetup September 2018]]
* [[CommunityData:Meetup April 2018]]
* [[CommunityData:Meetup July 2017]]

[[Category:CDSC meetups]]