Editing CommunityData:Meetup October 2022

We're meeting in Seattle on October 14 - 15! If you're calling in, we'll be at http://meet.jit.si/cdsc as per our custom.

We'll be taking group notes at [https://etherpad.wikimedia.org/p/cdsc-202210 in a shared Etherpad for the event]. You can see [https://pad.riseup.net/p/CDSC-Spr19 the pad we created last time] for an idea of what this might look like.

The [[/Pre-meetup todo list]] is now available!

== COVID-19 note ==

Please note that this event will adhere to all applicable [https://www.washington.edu/coronavirus/ COVID-19 policies and guidelines] of the State of Washington and the University of Washington, including the [https://www.ehs.washington.edu/covid-19-prevention-and-response/covid-19-case-response UW COVID-19 case response guidance]. Some highlights and particulars:
* We ask that you perform (at least) a rapid antigen test prior to beginning your participation in group meetup activities. The hosts (UW folks) will help ensure there is an ample supply of rapid antigen tests available in the CDSC lab space as of Thursday to make this easy. If you determine that a PCR test is preferable for any reason, we don't have those in the lab, but they are available in the area.
* The University recommends wearing a [https://www.washington.edu/coronavirus/2022/01/27/where-to-pick-up-free-high-quality-masks-starting-jan-31/ high-quality mask] inside UW facilities where they aren’t otherwise required. 
* Been exposed? Tested positive recently? Not sure how to handle it? Please follow this [https://www.ehs.washington.edu/system/files/resources/COVID-19-public-health-flowchart.pdf COVID-19 public health flowchart] from the UW Environmental Health and Safety team that offers pretty comprehensive coverage of many scenarios.
* If you have symptoms associated with COVID-19, please [https://www.ehs.washington.edu/covid-19-prevention-and-response/covid-19-isolation-guidance follow the corresponding UW guidance].
* If you need help identifying/paying for a space to isolate or quarantine in the context of the group meetup activities, faculty in the group are prepared to help out with this (at minimum, financially if needed).


== Agenda==
=== Thursday, October 13 ===

{| class="wikitable"
!Time
!Event
!Location
!Notes
|-
| 5:30-7:30pm 
| Dinner 
| [https://www.aguaverdecafe.com/ AguaVerde] ''(To be confirmed!)'' 
| Low-key social/food in the U District (1303 NE Boat St, Seattle, WA 98105)
|}

=== Friday, October 14 ===

''Note on rooms:'' In addition to the CDSC lab and meetings rooms, we have CMU 126 for the full day and CMU 322 (Newslab) after 2pm (although the room should be available all day.

{| class="wikitable"
|- 
!Time
!Event
!Location
!Notes
|-
| 8:30-9:30am
| [[:wikipedia:Continental breakfast|continental spread]]
| [[Community Data Science Lab (UW)|CMU 306 / CDSC-UW Lab]]
| We start promptly at 9:30 downstairs so arrive early if you want food/coffee!
|-
| 9:30-10:20am
| Lightning Talks Round #1
| CMU 126
| Randomly assigned!
|-
| 10:20-10:30am
| Break
| 
|
|- 
| 10:30-11:20am
| 道 [[(dao/tao) of CDSC: a facilitated panel]]
| CMU 126
|
|-
| 11:20am-11:30am
| Break
|
|
|-
| 11:30am-12:20pm
| Lightning Talks Round #2
| CMU 126
| Randomly assigned!
|-
| 12:20pm-1:30pm
| Lunch from ([https://www.xiannoodles.com/ Xi'an noodles]) 
| Outside/CMU 126
| [https://etherpad.communitydata.science/p/xiannoodles202210 write out your order here]
|- 
| 1:30-2:00pm
| Lightning Talks Round #3
| CMU 126
| Randomly assigned!
|- 
| 2:00-3:00pm
| [[Care and Feeding: whole-group conversation]]
| CMU 126
|
|- 
| 3:00-3:30pm
| PLACEHOLDER whole-group convo, 1-1s, and setup for reception
| CMU 126
|
|-
| 3:30-5:00pm
| Open House / Reception (w/ Posters)
| [[Community Data Science Lab (UW)|CMU 306 / CDSC-UW Lab]]
|
|-
| 5:00-6:00pm
| Group travel to dinner
| Link Light Rail
|
|-
| 5:00-6:00pm
| Dinner
| Different rail?
|
|}

=== Saturday, October 15 ===

''Note on rooms:'' In addition to the CDSC lab and meetings rooms, we have CMU 126 for the full day and CMU 322 (Newslab), CMU 302 (Media Lab) and CMU 325 (Conference Room) from 8am-3pm.	

{| class="wikitable"
|- 
!Time
!Event
!Location
!Notes
|-
| 8:30-9:30am
| [[:wikipedia:Continental breakfast|continental spread]]
| [[Community Data Science Lab (UW)|CMU 306 / CDSC-UW Lab]]
| We start promptly at 9:30 downstairs so arrive early if you want food/coffee!
|-
| 9:30-10:30am
| '''Unconference Slot 1'''
| TBD
| See below!
|-
| 10:30-11:30am
| '''Unconference Slot 2'''
| TBD
| See below!
|-
| 11:30-12:30pm
|  [[The_Great_Half_Bake-Off | The Great Half Bake Off]]
| TBD
| 
|-
| 12:30-1:30pm
| Lunch from [https://saigondeliuw.com/ Saigon Deli]
| CMU 126 / Outside
| [https://etherpad.communitydata.science/p/saigondeli202210 write out your order here]
|-
| 1:30-2:30pm
| '''Unconference Slot 3'''
| TBD
| See below!
|-
| 2:30-6pm
| ''' Low key social/food afternoon time'''
| [https://extraordinary.leastsquar.es/ Extraordinary Least Squares]
| pizza, beer, hanging out, etc
|}


Unconference potential topics:
* '''[Confirmed]''' Reading Group for Coase's penguin: all newcomers should attend this session!
* informed consent doc for public research brainstorming/writing
* workgroups on lab duties f2f sessions
* Covid-19 Digital Observatory (kc)

=== Sunday, October 16 ===

On Your Own

== Attendee List ==

{| class="wikitable"
|-
! Attendee 
! Thursday Dinner
! Friday Sessions (incl breakfast & lunch)
! Friday Dinner
! Saturday sessions (incl breakfast & lunch)
! Saturday afternoon/evening (incl early dinner)
|-
| Nate
| Maybe
| Most likely
| Yes
| Unlikely
|
|-
| Jeremy
| Yes, if it's late enough
| Yes
| Yes
| Yes
| Yes
|-
| Stef
| Yes
| Yes
| Yes
| Yes
|
|-
| Divya
| No
| Yes - lunch
| No
| No
|
|-
| Kaylea
| Yes
| Yes
| Yes
| Yes
|
|-
| Sohyeon
| Yes
| Yes
| Yes
| Yes
|
|-
| Emilia
| No
| Yes -- should be able to attend all, unless I need to TA from 2:30-3:30
| No
| Yes
|
|-
| Dyuti
| Yes, if it's late enough
| Yes
| Yes
| Yes
| Most likely

|
|-
| Aaron
| Yes
| Yes
| Yes
| Yes
| Yes
|-
| Hsuen-Chi (Hazel)
| Yes, if it's late enough
| Yes
| Yes
| Yes
|
|-
| Regina
| Yes
| Yes
| Yes
| Yes
|
|-
| Floor
| Yes
| Yes
| Yes
| Yes
|-
| Salt
| Yes
| Yes
| Yes
| Yes
|
|-
| Nick V
| Yes
| Yes
| Yes
| Yes
|
|-
| Ryan F
| Yes, if it's late enough
| Yes
| Yes
| Yes
|
|-
| Molly
| Yes
| Yes
| Yes
| Yes
|
|-
| Yibin
| Yes
| Yes!
| Yes
| Yes
|
|-
| Ellie
| Yes
| Yes
| Yes
| Yes
|
|-
| Carl
| Yes
| Yes
| Yes
| Yes
|
|-
| [[Mako]]
| Yes
| Yes
| Yes
| Yes
| Yes
|
|-
| Charlie
| Yes
| First half of day, second half will be in afternoon meetings
| Maybe
| Yes
| Maybe
|}

== Dietary Restrictions ==

'''[No need to add yourself here if you are unrestricted.]'''
{| class="wikitable"
|-
! Name
! Dietary notes
|-
| Emilia
| vegetarian -- have class during M/W/F lunch & unlikely to attend dinners -- prefer not to eat indoors
|-
| Aaron
| vegetarian; allergies (nuts, sesame)
|-
| Floor
| vegetarian (most of the time at least)
|-
| Charlie
| vegetarian 
|-
| Ryan
| gluten-free 
|-
| Molly
| vegetarian (no cilantro)
|-
| Mako
| vegetarian
|-
| Sohyeon
| vegetarian (most of the time)
|}

== Travel Plans ==
If you are traveling in from outside, add your name and arrival details here (days, times and flights if you have them, status (purchased/in-progress), any notes).

Copy /paste format, fill in with your details:

*[NAME] 
** 🛬Date - [WEEKDAY], October [DAY] [time and flight information]
** 🛫Date - [WEEKDAY], October [DAY] [time and flight information]
** Status: '''[PURCHASED / NOT PURCHASED]'''


*St3f 
** 🛬Date - Wednesday, October 12 [arrival 9am]
** 🛫Date - Monday, October 17 [departure 5pm]
** Status: '''[PURCHASED]'''

*Floor
** 🛬Date - Wednesday, October 12th [9:09a-11:46am; UA748]
** 🛫Date - Sunday, October 16th [5:59p-11:55p; DL1116]
** Status: '''PURCHASED'''
** Would like to crash somewhere Thu - Sat.

*Sohyeon
** 🛬Date - Wednesday, October 12th [9:09a-11:46am; UA748]
** 🛫Date - Sunday, October 16 [5:59p-11:55p; DL1116]
** Status: '''PURCHASED'''
** Looking to crash somewhere Thu, Fri, Sat nights.

*Carl
** 🛬Date - Thursday, October 13th [7:00-9:45a; Alaska 248]
** 🛫Date - Sunday, October 16 [10:10p-6:20a; DL2621]
** Status: '''PURCHASED'''
** Accommodations requested!

*Nick Vincent 
** I'm flying in early Tuesday* morning. I have lodging plans, but will be a bit far from UW, so I'm happy to join in on group accommodations if my marginal impact is low (i.e. if I can join in without requiring an additional room to be booked, and mainly just make things easier/cheaper and not harder/more expensive). Otherwise, I'll figure things out on my own!
** 🛫Date - Sunday, October 16
** Status: '''PURCHASED'''

*Regina
** 🛬Date - Thursday, October 13th [11:16am-02:26pm; DL1481]
** 🛫Date - Tuesday, October 18th [03:16pm-06:00pm; DL1334]
** Status: '''PURCHASED'''
** Have arranged own accommodation.

*Molly
** 🛬Date - Monday, October 10 [time and flight information]
** 🛫Date - Sunday, October 16 [time and flight information]
** Status: '''PURCHASED'''

* Jeremy
** 🛬Date - Thursday, October 13th [3:42pm&ndash;6:21pm; UA2278]
** 🛫Date - Sunday, October 16th [11:07am&ndash;5:07pm; USA2245]
** Status: '''PURCHASED'''

*Dyuti, Hazel, Ryan
** 🛬Date - Thursday, October 13th [3:42pm&ndash;6:21pm; UA2278]
** 🛫Date - Sunday, October 16th [11:07am&ndash;5:07pm; USA2245]
** Status: '''PURCHASED'''

----

== Seattle People To-do==

=== Logistics Planning ===
* Get attendance list + travel details of people flying in
* Get dietary restrictions
* Decide retreat schedule
* Figure out what the social event will be
* Determine restaurants/ordering food
* Reach out to any potential speakers if we want to have research presentations
* Schedule C&F sessions

=== Accommodations ===
[[User:Groceryheist | Nate]], [[User:Efgan |Emilia]], and Ellie are leading this.  They will organize AirBnBs for people who want to stay in an AirBnB with other group members and link people able to offer accommodations to people coming in from out of town willing to stay at someone's home.  People can get their own places to stay by themselves if they want as well. 

==== Guests seeking accommodation ====
'''If you need accommodations,''' please fill out the form below.

{| class="wikitable"
|-
! Name 
! Do you need accommodations? 
! What kind are you looking for (Local Host, AirBnb, Hotel)?
|-
| Sohyeon
| Yes
| Local host or AirBnb
|-
| Stef
| Now
| Staying with friends
|-
| Floor
| Yes
| Local host or AirBnb
|-
| Jeremy
| Yes
| Whatevs
|-
|Dyuti
|Yes
|Local Host or AirBnB
|-
|Hsuen-Chi (Hazel)
|Yes
|Local Host or AirBnB
|-
|Carl
|Yes
|Any
|-
|Nick V
|Would like to join for Thurs-Sat -- but only if marginal impact of my participation is low.
|Any
|-
|Ryan
|Yes
|Local Host or AirBnB`
|}

==== Potential hosts ====

'''If you are willing to host someone from out of town,''' please add yourself to this form:

{| class="wikitable"
|-
! Name 
! Description of sleeping arrangement (how many couches, guest rooms)
! Location (neighborhood, distance to campus)
! Match
|-
| Mako
| Futon in the basement
| Capitol Hill (15m ride to UW / 25m home; bikes likely available); 30 minutes or so by light rail + walking 
| Molly
|}

=== Meal planning ===
Charlie, Regina, and Aaron are working on this. 

* Obtain list of dietary restrictions
* Plan breakfast/lunch/dinner/snacks
* Make reservations / catering orders for any restaurants

=== Activity planning ===

Mako, Kaylea, and Yibin are organizing the schedule

* Outline work-related events
* Decide on non-work events
* Decide on where we will hold the event(s)

==== Session ideas ====
Please add your initials to vote for sessions / activities.

Goals: help newcomers feel welcome; reinforcing and establishing a safe, shared exchange of ideas, that it's okay to pitch out-there ideas; not every idea needs to turn into a project; stuff that is hard to do remotely (making people feel like they're part of the club)

* Housekeeping stuff / keeping people up to speed on things like Hyak (NT; BMH; MDB; JF)
* Time for open-ended conversation on a set of topics or prompts
* Ways to facilitate interaction and intellectual exchange
* Half-baked off (BMH; MDB; JF; RC,DJ; NV)
* Lightning talks on everyone's work (so we all know what everyone else is doing) (NT; FF; SD; BMH; KC; MDB; JF; YF; RC,DJ; NV)
* A reading group of fun / canonical texts (BMH; MDB; YF, RC)
* Social activities (NT; FF; SD; BMH; KC; MDB; JF; YF; RC,DJ; NV)
* Things that make a good newcomer experience (NT; FF; BMH; YF; NV)
* Expressing and communicating work and ideas (e.g. Matsuzaki outlines) (KC; RC,DJ)
* The lifecycle of research, how we develop research questions, etc (MDB)
* Things we wish we knew when we start(ed) grad school (BMH; JF; YF,DJ; NV)
* The CDSC way of being a scholar; how to be in a lab/the CDSC; what makes CDSC special/unique; (NT; FF; SD; BMH; KC; MDB; YF) 
* C&F / workshops (small number? plan for after newcomer workshop) (BMH; JF,DJ)
* invite a guest(s) (SD; BMH; MDB) 
* coworking sessions/unconference (FF; BMH; KC)

==== Ideas of fun things to do ====

== Previous Meetups ==

We meet roughly twice a year and you can see what we've done in the past at:

* [[CommunityData:Meetup December 2019]]
* [[CommunityData:Meetup March 2019]]
* [[CommunityData:Meetup September 2018]]
* [[CommunityData:Meetup April 2018]]
* [[CommunityData:Meetup July 2017]]

[[Category:CDSC meetups]]