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We're meeting in Seattle on October 14 - 15!  
We're meeting in Seattle on October 14 - 15! If you're calling in, we'll be at http://meet.jit.si/cdsc as per our custom.


We'll be taking group notes at [https://etherpad.wikimedia.org/p/cdsc-202210 in a shared Etherpad for the event]. You can see [https://pad.riseup.net/p/CDSC-Spr19 the pad we created last time] for an idea of what this might look like.
We'll be taking group notes at [https://etherpad.wikimedia.org/p/cdsc-202210 in a shared Etherpad for the event]. You can see [https://pad.riseup.net/p/CDSC-Spr19 the pad we created last time] for an idea of what this might look like.


The [[/Pre-meetup todo list]] is now available!
== Agenda==


== COVID-19 note ==
'''Thursday, October 13'''


Please note that this event will adhere to all applicable [https://www.washington.edu/coronavirus/ COVID-19 policies and guidelines] of the State of Washington and the University of Washington, including the [https://www.ehs.washington.edu/covid-19-prevention-and-response/covid-19-case-response UW COVID-19 case response guidance]. Some highlights and particulars:
''Evening Social Event''
* We ask that you perform (at least) a rapid antigen test prior to beginning your participation in group meetup activities. The hosts (UW folks) will help ensure there is an ample supply of rapid antigen tests available in the CDSC lab space as of Thursday to make this easy. If you determine that a PCR test is preferable for any reason, we don't have those in the lab, but they are available in the area.
* The University recommends wearing a [https://www.washington.edu/coronavirus/2022/01/27/where-to-pick-up-free-high-quality-masks-starting-jan-31/ high-quality mask] inside UW facilities where they aren’t otherwise required.
* Been exposed? Tested positive recently? Not sure how to handle it? Please follow this [https://www.ehs.washington.edu/system/files/resources/COVID-19-public-health-flowchart.pdf COVID-19 public health flowchart] from the UW Environmental Health and Safety team that offers pretty comprehensive coverage of many scenarios.
* If you have symptoms associated with COVID-19, please [https://www.ehs.washington.edu/covid-19-prevention-and-response/covid-19-isolation-guidance follow the corresponding UW guidance].
* If you need help identifying/paying for a space to isolate or quarantine in the context of the group meetup activities, faculty in the group are prepared to help out with this (at minimum, financially if needed).


== Agenda ==
'''Friday, October 14'''
=== Thursday, October 13 ===


{| class="wikitable"
* 9:00 Breakfast
!Time
* 9:30 Lightning talks
!Event
* 10:00 Lightning talks cont'd
!Location
* 10:30 道 (dao/tao) of CDSC: a facilitated panel
!Notes
* 11:00 道 (dao/tao) of CDSC
|-
* 11:30 Lightning talks
| 5:30-7:30pm
* 12:00 Lightning talks
| Dinner
* 12:30 Lunch (w/ a speaker?)
| [https://www.aguaverdecafe.com/ AguaVerde] (if they are full and we need to move, we will redirect folks with an email to the collective@ email list)
* 13:00 Lunch con't -- schedule check: is this working or do we need to adjust our remaining time?
| Low-key social/food in the U District (1303 NE Boat St, Seattle, WA 98105)
* 13:30 Lightning talks
|}
* 14:00 Lightning talks cont'd
* 14:30 Reception (we'll invite many friends from UW and elsewhere) -- hard start time/stop time
* 15:00 Reception cont'd
* 15:30 Reception cont'd
* 16:00 Care and Feeding: whole-group conversation
* 16:30 PLACEHOLDER whole-group convo (or  1-1s)
Train to Dinner, hope to eat @18:00


=== Friday, October 14 ===


''Note on rooms:'' In addition to the CDSC lab and meetings rooms, we have CMU 126 for the full day and CMU 322 (Newslab) after 2pm (although the room should be available all day.


{| class="wikitable"
'''Saturday, October 15'''
|-
''(Unconference/Parallel Sessions Day, may have spill over from Friday''
!Time
!Event
!Location
!Notes
|-
| 8:30-9:00am
| [[:wikipedia:Continental breakfast|continental spread]]
| CMU 126
|
|-
| 9:00-9:30am
| [[/Oct 14 2022 Announcements | Welcome and Announcements]]
| CMU 126
|
|-
| 9:30-10:20am
| Lightning Talks Round #1 ([https://drive.google.com/drive/folders/1n_3Ye382aWMCOQs_Hl-cBaUCsrJjSANt?usp=sharing upload slides])
| CMU 126
| We will go by this order and everyone for 5 minutes: Floor Fiers, Molly de Blanc, Charlie Kiene, Ryan Funkhouser, Sohyeon Hwang, Ellie Ross, Hsuen-Chi Chiu, Aaron Shaw


|-
Unconference potential topics:
| 10:20-10:30am
* reading group: ostrom (governing the commons chapter 1-3)
| Break
* reading group: benkler (chapter 1)
|
|
|-
| 10:30-11:20am
| 道 [[(dao/tao) of CDSC: a facilitated panel]] ([[dao of CDSC |what is this?]])
| CMU 126
|
|-
| 11:20am-11:30am
| Break
|
|
|-
| 11:30am-12:20pm
| Lightning Talks Round #2 ([https://drive.google.com/drive/folders/1n_3Ye382aWMCOQs_Hl-cBaUCsrJjSANt?usp=sharing upload slides])
| CMU 126
| We will go by this order and everyone for 5 minutes: Carl Colglazier, Kevin Ackermann, Nate Teblunthuis, Dyuti Jha, Nick Vincent, Emilia Gan, Yibin Fan, Kaylea Champion
 
|-
| 12:20pm-1:30pm
| Lunch from ([https://www.xiannoodles.com/ Xi'an noodles])
| Outside/CMU 126
| Big catering order will be vegetarian. Additional restrictions? Please [https://etherpad.communitydata.science/p/xiannoodles202210 write out your order here]
|-
| 1:30-2:00pm
| Lightning Talks Round #3 ([https://drive.google.com/drive/folders/1n_3Ye382aWMCOQs_Hl-cBaUCsrJjSANt?usp=sharing upload slides])
| CMU 126
| We will go by this order and everyone for 5 minutes: Stefania Druga, Mako Hill, Divya Sikka, Regina Cheng, Salt Hale, Jeremy Foote
 
|-
| 2:00-3:00pm
| [[Care and Feeding: whole-group conversation]] ([[care and feeding discussion |what is this?]])
| CMU 126
|
|-
| 3:00-3:30pm
| Break + Setup for reception
|
|
|-
| 3:30-5:00pm
| Open House / Reception (w/ Posters)
| Outside the CMU building on the Stevens Way/HUB side of the building
|
|-
| 5:00-6:00pm
| Group travel to dinner
| Link Light Rail
|
|-
| 6:00-????pm
| Dinner
| [https://www.orientexpresswa.com/ Orient Express], 2963 4th Ave S, Seattle, WA 98134
| Family style dinner and karaoke
|}


==== Reception ====
''Schedule''


Folks presenting posters include:
*    9:00 breakFeast
*    9:30 unconference span
*    10:30 half bake off
*    12:30 Lunch
*    13:30 unconference, co-working


* Kaylea (Taboo Topics)
Social Activities On Your Own
* Mako/Kaylea (Tor Wikipedia Edits)
* Sohyeon (Bot stacking, work done w/ Charlie, Serene, Aaron)
* Floor (online participation during COVID)
* Carl
* St3f (AI Literacy if poster gets printed in time)
* ''...add yourself here?''


=== Saturday, October 15 ===
'''Sunday, October 16'''
 
''Note on rooms:'' In addition to the CDSC lab and meetings rooms, we have CMU 126 for the full day and CMU 322 (Newslab), CMU 302 (Media Lab) and CMU 325 (Conference Room) from 8am-3pm.
 
{| class="wikitable"
|-
!Time
!Event
!Location
!Notes
|-
| 8:30-9:00am
| [[:wikipedia:Continental breakfast|continental spread]]
| CMU 302
| Put a * on the session you plan to attend on the unconference board in the lab while you are eating. We start promptly at 9:00, so arrive early if you want food/coffee!
|-
| 9:00-9:30am
| [[/Oct 15 2022 Announcements | Welcome and Announcements]]
| CMU 302
|
|-
| 9:30-10:50am
| [[The_Great_Half_Bake-Off | The Great Half Bake Off]]
| CMU 302
| See below!
|-
| 10:50am-11am
| '''Group photo!!!'''
| Outside
|
|-
| 11:15-12:00 pm
| '''Unconference Slot 1'''
| CMU 322, 302, 306, 325, 333, 337
| See below!
|-
| 12:00-12:45pm
| '''Unconference Slot 2'''
| CMU 322, 302, 306, 325, 333, 337
|
|-
| 12:45-1:30pm
| Task/chore teams with (optional) Lunch from [https://saigondeliuw.com/ Saigon Deli]
| CMU 126 / Outside
| Note we're having "dinner" not long after this. Please [https://etherpad.communitydata.science/p/saigondeli202210 write out your order here]
|-
| 1:30-2:15pm
| '''Unconference Slot 3'''
| CMU 322, 302, 306, 325, 333, 337
| See below!
|-
| 3:30-6pm
| Low key social/food afternoon time
| [https://extraordinary.leastsquar.es/ Extraordinary Least Squares]
| pizza, beer, hanging out, etc. It's OK to come early
|}
 
 
Unconference potential topics:
* '''[Confirmed]''' Reading Group for Coase's penguin: all newcomers should attend this session!
* informed consent doc for public research brainstorming/writing
* workgroups on lab duties f2f sessions
* Covid-19 Digital Observatory (kc)
* a "polar" plunge (ff)
 
=== Sunday, October 16 ===


On Your Own
On Your Own
Line 201: Line 58:
! Attendee  
! Attendee  
! Thursday Dinner
! Thursday Dinner
! Friday Sessions (incl breakfast & lunch)
! Friday Sessions
! Friday Dinner
! Friday Dinner
! Saturday sessions (incl breakfast & lunch)
! Saturday sessions
! Saturday afternoon/evening (incl early dinner); Family welcome! (if so, how many people?)
|-
|-
| Nate
| Nate
| No
| Maybe
| Most likely
| Yes
| Yes
| Dinner yes, but will leave early
| Unlikely
| No
| Yes for dinner
|-
|-
| Jeremy
| Jeremy
| No <strike>Yes, if it's late enough</strike>
| Yes, if it's late enough
| Yes
| Yes
| Yes
| Yes
|-
| Stef
| Yes
| Yes
| Yes
| Yes
| Yes
| Yes
| Yes
| Yes (1)
|-
|-
| Divya
| Divya
| No
| ??
| Yes - lunch
| ??
| No
| ??
| No
| ??
|
|-
|-
| Kaylea
| Kaylea
Line 239: Line 85:
| Yes
| Yes
| Yes
| Yes
| Yes (5 -- 2 adult 3 kid)
|-
|-
| Sohyeon
| Sohyeon
Line 246: Line 91:
| Yes
| Yes
| Yes
| Yes
| yes
|-
|-
| Emilia
| Emilia
Line 253: Line 97:
| No
| No
| Yes
| Yes
| No
|-
|-
| Dyuti
| Dyuti
| No <strike>Yes, if it's late enough</strike>
| Yes, if it's late enough
| Yes
| Yes
| Yes
| Yes
| Yes
Line 267: Line 109:
| Yes
| Yes
| Yes
| Yes
| Yes (hopefully +2-3, but 2 of those are small kids who don't eat much)
|-
|-
| Hsuen-Chi (Hazel)
| Hsuen-Chi (Hazel)
| No <strike>Yes, if it's late enough</strike>
| Yes, if it's late enough
| Yes
| Yes
| Yes
| Yes
| Yes
| Yes
| No
|-
|-
| Regina
| Regina
| No
| Yes
| Yes
| Yes
| Yes
| Yes
| Yes
| Yes (+1)
| Yes
|-
|-
| Floor
| Floor
Line 288: Line 127:
| Yes
| Yes
| Yes
| Yes
| Yes (+1)
|-
|-
| Salt
| Salt
Line 295: Line 133:
| Yes
| Yes
| Yes
| Yes
| Likely
|-
|-
| Nick V
| Nick V
Line 302: Line 139:
| Yes
| Yes
| Yes
| Yes
| Most likely
|-
|-
| Ryan F
| Ryan F
| No <strike>Yes, if it's late enough</strike>
| Yes, if it's late enough
| Yes
| Yes
| Yes
| Yes
| Yes
| Yes
| No
|-
|-
| Molly
| Molly
| No
| Yes
| Yes
| Yes
| Yes
|-
| Yibin
| Yes
| Yes!
| Yes
| Yes
| YES!
|-
| Ellie
| Yes
| Yes
| Yes
| Yes
| Yes, +1
|-
| Carl
| Yes
| Yes
| Yes
| Yes
| Yes, +1
|-
| [[Mako]]
| Yes
| Yes
| Yes
| Yes
| Yes
| Yes
| Yes (+3-4 housemates)
|-
| Charlie
| Yes
| Yes
| First half of day, second half will be in afternoon meetings
| Maybe
| Yes
| Yes
| Yes, +1 (Hillary)
|}
|}


Line 379: Line 178:
| Molly
| Molly
| vegetarian (no cilantro)
| vegetarian (no cilantro)
|-
| Mako
| vegetarian
|-
| Sohyeon
| vegetarian (most of the time)
|}
|}


== Accommodations ==
== Travel Plans ==
If you are traveling in from outside, add your name and arrival details here (days, times and flights if you have them, status (purchased/in-progress), any notes).
 
Copy /paste format, fill in with your details:
 
*[NAME]
** 🛬Date - [WEEKDAY], October [DAY] [time and flight information]
** 🛫Date - [WEEKDAY], October [DAY] [time and flight information]
** Status: '''[PURCHASED / NOT PURCHASED]'''
 
*Floor
** 🛬Date - Monday, October 10th [7:25a-10:01am; UA580]
** 🛫Date - Sunday, October [DAY] [5:59p-11:55p; DL1116]
** Status: '''PURCHASED'''
** Will arrange my own accommodation on the first three nights and the last night; so would like to crash somewhere Thu - Sat.
 
*Sohyeon
** 🛬Date - Monday, October 10th [7:25a-10:01am; UA580]
** 🛫Date - Sunday, October 16 [5:59p-11:55p; DL1116]
** Status: '''PURCHASED'''
** Have arranged own accommodation for the first three nights; so looking to crash somewhere Thu, Fri, Sat nights.
 
*Carl
** 🛬Date - (not booked yet)
** 🛫Date - Sunday, October 16 [10:10p-6:20a; DL2621]
** Status: '''PURCHASED'''
 
*Nick Vincent
** I'm planning to get in Monday morning. I'm also planning to figure out my own accommodations for Mon-Wed and join in group accommodations Thurs-Sat (if possible), although if anyone else wants to split lodging for the earlier days I'm open to it as well!
** 🛫Date - Sunday, October 16
** Status: '''PURCHASED'''
 
*Regina
** 🛬Date - Thursday, October 13th [11:16am-02:26pm; DL1481]
** 🛫Date - Tuesday, October 18th [03:16pm-06:00pm; DL1334]
** Status: '''PURCHASED'''
** Have arranged own accommodation.
 
----
 
== Seattle People To-do==
 
=== Lab duties ===


=== Guests seeking accommodation ===
=== Logistics Planning ===
* Get attendance list + travel details of people flying in
* Get dietary restrictions
* Decide retreat schedule
* Figure out what the social event will be
* Determine restaurants/ordering food
* Reach out to any potential speakers if we want to have research presentations
* Schedule C&F sessions
 
=== Accommodations ===
[[User:Groceryheist | Nate]], [[User:Efgan |Emilia]], and Ellie are leading this.  They will organize AirBnBs for people who want to stay in an AirBnB with other group members and link people able to offer accommodations to people coming in from out of town willing to stay at someone's home.  People can get their own places to stay by themselves if they want as well.
 
==== Guests seeking accommodation ====
'''If you need accommodations,''' please fill out the form below.
'''If you need accommodations,''' please fill out the form below.


Line 403: Line 250:
|-
|-
| Stef
| Stef
| Now
| Yes
| Staying with friends
| Local host or AirBnb
|-
|-
| Floor
| Floor
Line 427: Line 274:
|-
|-
|Nick V
|Nick V
|Would like to join for Thurs-Sat -- but only if marginal impact of my participation is low.
|Yes
|Any
|Any
|-
|-
|Ryan
|Ryan
|Yes
|Yes
|Local Host or AirBnB`
|Local Host or AirBnB
| -
|}
|}


=== Potential hosts ===
==== Potential hosts ====


'''If you are willing to host someone from out of town,''' please add yourself to this form:
'''If you are willing to host someone from out of town,''' please add yourself to this form:
Line 444: Line 292:
! Description of sleeping arrangement (how many couches, guest rooms)
! Description of sleeping arrangement (how many couches, guest rooms)
! Location (neighborhood, distance to campus)
! Location (neighborhood, distance to campus)
! Match
|-
|-
| Mako
| Mako
| Futon in the basement
| At least one guest room (will confirm more!)
| Capitol Hill (15m ride to UW / 25m home; bikes likely available); 30 minutes or so by light rail + walking  
| Capitol Hill (15m ride to UW / 25m home; bikes likely available); 30 minutes or so by light rail + walking  
| Molly
|}
|}


== Organizing ==
=== Meal planning ===
Charlie, Regina, and Aaron are working on this.


See the page on [[/Session planning]] for more details.
* Obtain list of dietary restrictions
* Plan breakfast/lunch/dinner/snacks
* Make reservations / catering orders for any restaurants


The teams include:
==== Notes ====
* Breakfast items + snacks obtained
* Catering orders in (Friday & Saturday lunches, Saturday dinner)
* RHCP Friday dinner reservation made


* [[User:Groceryheist | Nate]], [[User:Efgan |Emilia]], and Ellie are leading accommodations.
=== Activity planning ===
* Mako, Kaylea, and Yibin are organizing the schedule
* Charlie, Regina, and Aaron are working on meal planning
 
== Travel Plans ==
If you are traveling in from outside, add your name and arrival details here (days, times and flights if you have them, status (purchased/in-progress), any notes).


Copy /paste format, fill in with your details:
* Outline work-related events
* Decide on non-work events
* Decide on where we will hold the event(s)


*[NAME]
==== Session ideas ====
** 🛬Date - [WEEKDAY], October [DAY] [time and flight information]
Please add your initials to vote for sessions / activities.
** 🛫Date - [WEEKDAY], October [DAY] [time and flight information]
** Status: '''[PURCHASED / NOT PURCHASED]'''


*St3f
Goals: help newcomers feel welcome; reinforcing and establishing a safe, shared exchange of ideas, that it's okay to pitch out-there ideas; not every idea needs to turn into a project; stuff that is hard to do remotely (making people feel like they're part of the club)
** 🛬Date - Wednesday, October 12 [arrival 9am]
** 🛫Date - Monday, October 17 [departure 5pm]
** Status: '''[PURCHASED]'''


*Floor
* Housekeeping stuff / keeping people up to speed on things like Hyak (NT; BMH; MDB; JF)
** 🛬Date - Wednesday, October 12th [9:09a-11:46am; UA748]
* Time for open-ended conversation on a set of topics or prompts
** 🛫Date - Sunday, October 16th [5:59p-11:55p; DL1116]
* Ways to facilitate interaction and intellectual exchange
** Status: '''PURCHASED'''
* Half-baked off (BMH; MDB; JF; RC,DJ; NV)
** Would like to crash somewhere Thu - Sat.
* Lightning talks on everyone's work (so we all know what everyone else is doing) (NT; FF; SD; BMH; KC; MDB; JF; YF; RC,DJ; NV)
* A reading group of fun / canonical texts (BMH; MDB; YF, RC)
* Social activities (NT; FF; SD; BMH; KC; MDB; JF; YF; RC,DJ; NV)
* Things that make a good newcomer experience (NT; FF; BMH; YF; NV)
* Expressing and communicating work and ideas (e.g. Matsuzaki outlines) (KC; RC,DJ)
* The lifecycle of research, how we develop research questions, etc (MDB)
* Things we wish we knew when we start(ed) grad school (BMH; JF; YF,DJ; NV)
* The CDSC way of being a scholar; how to be in a lab/the CDSC; what makes CDSC special/unique; (NT; FF; SD; BMH; KC; MDB; YF)
* C&F / workshops (small number? plan for after newcomer workshop) (BMH; JF,DJ)
* invite a guest(s) (SD; BMH; MDB)
* coworking sessions/unconference (FF; BMH; KC)


*Sohyeon
==== Ideas of fun things to do ====
** 🛬Date - Wednesday, October 12th [9:09a-11:46am; UA748]
** 🛫Date - Sunday, October 16 [5:59p-11:55p; DL1116]
** Status: '''PURCHASED'''
** Looking to crash somewhere Thu, Fri, Sat nights.
 
*Carl
** 🛬Date - Thursday, October 13th [7:00-9:45a; Alaska 248]
** 🛫Date - Sunday, October 16 [10:10p-6:20a; DL2621]
** Status: '''PURCHASED'''
** Accommodations requested!
 
*Nick Vincent
** I'm flying in early Tuesday* morning. I have lodging plans, but will be a bit far from UW, so I'm happy to join in on group accommodations if my marginal impact is low (i.e. if I can join in without requiring an additional room to be booked, and mainly just make things easier/cheaper and not harder/more expensive). Otherwise, I'll figure things out on my own!
** 🛫Date - Sunday, October 16
** Status: '''PURCHASED'''
 
*Regina
** 🛬Date - Thursday, October 13th [11:16am-02:26pm; DL1481]
** 🛫Date - Tuesday, October 18th [03:16pm-06:00pm; DL1334]
** Status: '''PURCHASED'''
** Have arranged own accommodation.
 
*Molly
** 🛬Date - Monday, October 10 [time and flight information]
** 🛫Date - Sunday, October 16 [time and flight information]
** Status: '''PURCHASED'''
 
* Jeremy Dyuti, Hazel, Ryan
** 🛬Date - Thursday, October 13th [3:42pm&ndash;6:21pm; UA2278]
** 🛫Date - Sunday, October 16th [11:07am&ndash;5:07pm; USA2245]
** Status: '''PURCHASED'''


== Previous Meetups ==
== Previous Meetups ==
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