Editing CommunityData:HowToWhenToMeet
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Meeting polling is a common activity in CDSC -- you'll see at least one | Meeting polling is a common activity in CDSC -- you'll see at least one if not several of these each quarter. | ||
==How To Use the Tool== | ==How To Use the Tool== | ||
* Take note of the timezone. Set the timezone to your timezone. | * Take note of the timezone. Set the timezone to your timezone. | ||
* Use the color codes. This feature varies by platform, but on When | * Use the color codes. This feature varies by platform, but on When To Meet, the top left has a way to select the strength of your preferences. | ||
* If you choose a slot on a poll broken down by half-hours, that means you can attend during that half-hour slot. If you choose 10:30, that means you're ok to meet from 10:30-11:00. | * If you choose a slot on a poll broken down by half-hours, that means you can attend during that half-hour slot. If you choose 10:30, that means you're ok to meet from 10:30-11:00. | ||
==Norms and Requests== | ==Norms and Requests== | ||
* Fill out the poll in a timely way (within a week). If you know you can't respond soon, let the organizer know when you can reply by. Scheduling is a multi-body problem, and some folks are holding their calendars open and refusing to make commitments until this meeting is settled, while other folks are locking down all their other commitments before they offer times. The only way out of this spiral is to communicate. | * Fill out the poll in a timely way (within a week). If you know you can't respond soon, let the organizer know when you can reply by. Scheduling is a multi-body problem, and some folks are holding their calendars open and refusing to make commitments until this meeting is settled, while other folks are locking down all their other commitments before they offer times. The only way out of this spiral is to communicate. | ||
* Be Generous. As these meetings have grown, so has our need to put aside our desire to have meeting-free days or engage in defensive calendaring. Sometimes people get excluded from a full quarter's worth of meetings because we can't find a time that works for everyone | * Be Generous. As these meetings have grown, so has our need to put aside our desire to have meeting-free days or engage in defensive calendaring. Sometimes people get excluded from a full quarter's worth of meetings because we can't find a time that works for everyone. Your generosity makes sure that someone else doesn't get left out. | ||
==Tips for Organizers== | ==Tips for Organizers== | ||
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* Post the final result so everyone can see the conflicts and help think about resolutions | * Post the final result so everyone can see the conflicts and help think about resolutions | ||
* Split the poll by half hours and make sure timezone is an option folks can select. | * Split the poll by half hours and make sure timezone is an option folks can select. | ||
