CommunityData:Group Tasks

Operations

Ongoing actions with pretty regular periodicity.

Regular (weekly+)

• Take notes in the etherpad during meetings.
  • See Etherpad Resources and How To
  • Past contributors: Aaron, Mako, Siying, Sohyeon, ...

• Send announcements (including reminders) for meetings.
  • Also entails sending reminders. For most meetings, try to include agenda in the announcement email
  • See Email-related Resources and How To
  • Past contributors: Aaron, Mako, ...

• Scheduling workshop sessions (new)
  • See: Workshop
  • Previously handled via "soft blocks"
  • Past contributors: ...

• Communications
  • See Blog and Social Media Resources and How To
  • Blog post schedule
  • Past contributors: Mako, ...

Quarterly or so

• Send around the scheduling poll each quarter
  • See: When To Meet How To
  • Past contributors: Kaylea, Nate, Regina, Sohyeon, ...

• Organize retreats (virtual and non)
  • See: CommunityData:Resources
  • Virtual retreats (primarily C+F Sessions)
    • Past contributors: Charlie, Floor, Kaylea, Sohyeon, ...
  • In person retreats (more organizing tasks)
    • Past contributors: Floor, Sohyeon, ...
• Plan social events
  • See past examples: Past Meetups
    • Past contributors: [in the past thus far, this was just part of in-person retreats]

Maintenance

More focused on infrastructure and tools. Less regular/predictable intervals. Sometimes mission-critical!

• Wiki Gardening
  • read over 1-2 pages and identify you think they are up to date
  • update lists of people, bios
  • update publications
  • update teaching/courses
  • update your user page!
  • go through resources page and...
    • identify things that are out of out of date
    • revise the out-of-date stuff and or recruit someone to help
    • identify groupings of topics, links that makes sense
  • make new documentation that we know we want/need:
    • write page about doing patrolling, creating accounts, etc
• Software Updating
• Sysadmin/app-admin work related to research / collaboration infrastructure+tools (wiki, email lists, calendar, git, hyak, kibo, web servers/sites)
• Financial administration (reimbursements, payroll/hiring, travel, etc.)

Group Nurturing

People-focused, mostly less-frequent (quarterly-or-so).

• facilitate group-process reflection/feedback/improvement sessions at retreats
• train people on systems & tools (hyak/overleaf/R/etc.) The Resources Page is a general umbrella location.
• newcomer orientations, recruitment, hiring
• organize feedback sessions for RAs
• outreach to adjacent communities, individuals who should come hang out!