CommunityData:Group Tasks: Difference between revisions

From CommunityData
(starting "past contributors" bullets for ongoing operations)
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* Take notes in the etherpad during meetings.  
* Take notes in the etherpad during meetings.  
** See [[CommunityData:Etherpad | Etherpad Resources and How To]]
** See [[CommunityData:Etherpad | Etherpad Resources and How To]]
** ''Past contributors:'' Aaron, Mako, Siying, Sohyeon, ...


* Send announcements (including reminders) for meetings.
* Send announcements (including reminders) for meetings.
** Also entails sending reminders
** Also entails sending reminders. For most meetings, try to include agenda in the announcement email
** For most meetings, try to include agenda in the announcement email
** See [[CommunityData:Email | Email-related Resources and How To]]
** See [[CommunityData:Email | Email-related Resources and How To]]
** ''Past contributors:'' Aaron, Mako, ...


* Scheduling workshop sessions (new)
* Scheduling workshop sessions (new)
** See: [[CommunityData:Workshop | Workshop]]
** See: [[CommunityData:Workshop | Workshop]]
** Previously handled via "soft blocks"
** Previously handled via "soft blocks"
** ''Past contributors:'' ...


* Communications
* Communications
** See [[CommunityData:Blog_and_social_media | Blog and Social Media Resources and How To]]
** See [[CommunityData:Blog_and_social_media | Blog and Social Media Resources and How To]]
** Blog post and social media info: [[CommunityData:Blog_and_social_media | Blog]]
** [[CommunityData:Blog_post_schedule | Blog post schedule]]
** [[CommunityData:Blog_post_schedule | Blog post schedule]]
** ''Past contributors:'' Mako, ...


=== Quarterly or so ===
=== Quarterly or so ===
* Send around the scheduling poll each quarter  
* Send around the scheduling poll each quarter  
** See: [[CommunityData:HowToWhenToMeet | When To Meet How To]]
** See: [[CommunityData:HowToWhenToMeet | When To Meet How To]]
** ''Past contributors:'' Kaylea, Nate, Regina, Sohyeon, ...
* Organize retreats (virtual and non)
* Organize retreats (virtual and non)
** See: [[CommunityData:Resources]]
** See: [[CommunityData:Resources]]
** Virtual retreats
** Virtual retreats (primarily C+F Sessions)
*** ''Past contributors:'' Charlie, Floor, Kaylea, Sohyeon, ...
** In person retreats (more organizing tasks)
** In person retreats (more organizing tasks)
*** ''Past contributors:'' Floor, Sohyeon, ...
* Plan social events
* Plan social events
** See past examples: [[CommunityData:Resources#Past_Meetups | Past Meetups]]
** See past examples: [[CommunityData:Resources#Past_Meetups | Past Meetups]]
*** ''Past contributors:'' [in the past thus far, this was just part of in-person retreats]


== Maintenance ==
== Maintenance ==

Revision as of 19:31, 13 October 2021

Operations

Ongoing actions with pretty regular periodicity.

Regular (weekly+)

  • Send announcements (including reminders) for meetings.
  • Scheduling workshop sessions (new)
    • See: Workshop
    • Previously handled via "soft blocks"
    • Past contributors: ...

Quarterly or so

  • Send around the scheduling poll each quarter
  • Organize retreats (virtual and non)
    • See: CommunityData:Resources
    • Virtual retreats (primarily C+F Sessions)
      • Past contributors: Charlie, Floor, Kaylea, Sohyeon, ...
    • In person retreats (more organizing tasks)
      • Past contributors: Floor, Sohyeon, ...
  • Plan social events
    • See past examples: Past Meetups
      • Past contributors: [in the past thus far, this was just part of in-person retreats]

Maintenance

More focused on infrastructure and tools. Less regular/predictable intervals. Sometimes mission-critical!

  • Wiki Gardening
    • read over 1-2 pages and identify you think they are up to date
    • update lists of people, bios
    • update publications
    • update teaching/courses
    • update your user page!
    • go through resources page and...
      • identify things that are out of out of date
      • revise the out-of-date stuff and or recruit someone to help
      • identify groupings of topics, links that makes sense
    • make new documentation that we know we want/need:
      • write page about doing patrolling, creating accounts, etc
  • Software Updating
  • Sysadmin/app-admin work related to research / collaboration infrastructure+tools (wiki, email lists, calendar, git, hyak, kibo, web servers/sites)
  • Financial administration (reimbursements, payroll/hiring, travel, etc.)

Group Nurturing

People-focused, mostly less-frequent (quarterly-or-so).

  • facilitate group-process reflection/feedback/improvement sessions at retreats
  • train people on systems & tools (hyak/overleaf/R/etc.) The Resources Page is a general umbrella location.
  • newcomer orientations, recruitment, hiring
  • organize feedback sessions for RAs
  • outreach to adjacent communities, individuals who should come hang out!