CommunityData:Group Tasks

Operations

Ongoing actions with pretty regular periodicity.

Regular (weekly+)

• take notes in the etherpad (during mtgs and such)
• announce/reminders for meetings, agendas
• invite speakers for soft blocks / planning, scheduling workshop sessions (new, but still)
• communications: blogpost, social media

Quarterly or so

• send around the scheduling poll each quarter
• organize retreats (virtual and non)
• plan social events

Maintenance

More focused on infrastructure and tools. Less regular/predictable intervals. Sometimes mission-critical!

• Wiki Gardening
  • read over 1-2 pages and identify you think they are up to date
  • update lists of people, bios
  • update publications
  • update teaching/courses
  • update your user page!
  • go through resources page and...
    • identify things that are out of out of date
    • revise the out-of-date stuff and or recruit someone to help
    • identify groupings of topics, links that makes sense
  • make new documentation that we know we want/need:
    • write page about doing patrolling, creating accounts, etc
• Software Updating
• Sysadmin/app-admin work related to research / collaboration infrastructure+tools (wiki, email lists, calendar, git, hyak, kibo, web servers/sites)
• Financial administration (reimbursements, payroll/hiring, travel, etc.)

Group Nurturing

People-focused, mostly less-frequent (quarterly-or-so).

• facilitate group-process reflection/feedback/improvement sessions at retreats
• train people on systems & tools (hyak/overleaf/R/etc.)
• newcomer orientations, recruitment, hiring
• organize feedback sessions for RAs
• outreach to adjacent communities, individuals who should come hang out!