CommunityData:CDSC Meetup March 2019

We're meeting in Seattle on March 28-30!

Plan and Preparation

Another group meetup/retreat is upon us! Our tentative plan is to get dinner together on Thursday if folks are in town and available, meet for an a morning critique and feedback session and a series of research presentations on Friday followed by some evening fun. On Saturday morning and early afternoon, we will host unconference sessions on whatever folks want to talk about and/or work on. As always, the plans may evolve.

Who's Coming?

Please add your name below if you think that you'll be attending any of the meetup's events! Also, if you'll be traveling and/or have food requirements, please fill out your information in the Accommodations section.

• Mako
• Aaron (Attending remotely to the extent possible)
• Charlie
• Emilia
• Kaylea
• Nate
• Salt
• Jim
• Jeremy
• Sayamindu
• Abel (Visiting from UCM)

Critique and Feedback Sessions

For the critique and feedback sessions we're expecting everybody who wants to participate to submit (a) something in writing (e.g., a paper, a Matsuzaki outline, an extended abstract) and (b) a list of questions or types of feedback you want. Please only submit something you want feedback on!

If you want to participate, you need to email something to collective@communitydata.cc by the end of day on Friday, March 22. Not everybody needs to participate but anybody who does participate should only submit one thing.

We're expecting that everyone attending will have read all the material submitted and will bring notes to the meeting. When we meet, everyone who has submitted something will get at least half an hour (more if possible).

When we meet, these sessions will be run with no presentations and no formal introductions. The plan to just jump in and start answering the questions and talking about thing we've all already read.

Research Presentations

We're planning to organize to invite a small number of more formal talks from CDSC Affiliates and others. These will be a good opportunity to present yourself and the stuff you're working on to the group! We may invite others from outside the collective to attend these sessions.

Unconference

An unconference is a participant driven meeting format where folks can organize sessions on any time they want. On Saturday morning we'll plan to have ~5 1-hour long sessions and 3-4 rooms/spaces. We won't set the schedule until Saturday morning but ideas for sessions you'd like to attend or run include:

• Working with Spark on Hyak

Proposed Agenda

[This schedule is currently just a proposal and the specific times will likely shift.]

Everyone attending should plan to be around and available from Friday, March 29 8:30am (ideally, Thursday evening/afternoon too) through Saturday, March 30 3:00pm (including Friday evening).

There is an optional (but extremely fun!) get-together on Thursday, March 28 6:30pm that will involve dinner.

Thursday, March 28

• Afternoon: Evanstonians (and elsewheres) arrive in Seattle
• 6:30pm: Meet for Dinner @ Din Tai Fung

Friday, March 29

• 8:30am: Arrive + Breakfast (bagels or similar) @ Community Data Science Lab (CMU306)
• 9am-12pm: Critique and Feedback Session 1 (Shared note taking Etherpad)
  • Person
  • Person
  • Person
• 12-1:30pm: Lunch from TBD
• 1:30-4pm: Critique and feedback session 2
  • Person
  • Person
  • Person
• Evening group outing + dinner starting at 6:30pm (TBD)

Saturday, March 30

• 9am-12pm: Co-working session
• 12-1pm: Order-in lunch from TBD @ Community Data Science Lab
• 1-3pm: Co-working session

Accommodations

Who's Hosting Who?

Guest	Tentative Host	Notes
	Emilia	Have a study with 1 bed in Bellevue

Description of hosting options here

Example Person: Can host two people, one on futon, one on a comfy couch. Both in my living room.

Nate: Can host 1 person on a couch (2 if really needed -- air mattress).

Dietary Restrictions

[No need to add yourself here if you are unrestricted.]

Name	Dietary notes
Sneha	Pescetarian
Aaron	mostly pesc/veg; allergy to sesame, most nuts (almonds and peanuts are fine).
Mako	Vegetarian
Charlie	Ovo-lacto vegetarian
Emilia	Pescetarian
Jim	Vegetarian
Kaylea	don't eat fish (sushi and shellfish ok); don't eat eggs (chocolate cake ok)
Abel	Flexitarian. Prefer vegetarian meal if there's available.
Jeremy	Teetotaler

Ideas of fun things to do

• puzzle/escape rooms (including DIY ones we could do in the lab)
• Seattle underground tour
• Portal, a virtual reality bar, arcade, and lounge
• catered lunch at the Hiram M. Chittenden Locks in Ballard where might even be able to see spawning salmon
• a trip to the Seattle Aquarium
• a ride on a Washington State ferry

Where to eat

• Xi'an Noodles
• Hot Cakes
• City Grind At the Henry
• Guanaco's Pupuseria (one day's lunch)
• Saigon Deli
• Ba Bar

Travel Plans

If you are traveling in from outside, add your name and arrival details here (days, times and flights if you have them):

• Jeremy
  • 🛬 March 28 - Arriving 2:27pm (AA 1213 ORD→SEA)
  • 🛫 March 31 - Departing 6:00pm (AS 26 SEA→ORD)
  • Status: Purchased
  • Notes:

• Abel Serrano
  • 🛬 March 26 - Arriving: 6:45pm (FLIGHT MADRID (SPAIN)→SEATTLE)
  • 🛫 April 1 - Departing: 12:15 pm and Arriving: 6:25 pm (FLIGHT SEATTLE→CHICAGO)
  • 🛫 April 3 - Departing: 3:50pm (FLIGHT CHICAGO→MADRID (SPAIN))
  • Status: Purchased both national and international tickets.
  • Notes: About lodging, I booked a hotel in Seattle from 26 to April 1, but can be cancelled very easily. I haven't got any housing for Chicago yet.

• Sayamindu
  • 🛬 March 28 - Arriving 8:30 PM (AS 753 RDU ✈ SEA )
  • 🛫 March 31 - Departing 1:50 PM (AS 2 SEA ✈ DCA)

Seattle To-do

Lab duties

• Vacuum floors
• Clean refrigerator
• Clean coffee maker
• Find coffee urn
• Stock up on coffee

Meal planning

• Plan breakfast/lunch/dinner/snacks
• Make reservations / catering orders for any restaurants

Activity planning

• Outline work-related events (feedback sessions, unconference, etc.)
• Decide on non-work events (escape room, karaoke, etc.)