CommunityData:Meetup October 2022/Session planning

Logistics Planning

• Get attendance list + travel details of people flying in
• Get dietary restrictions
• Decide retreat schedule
• Figure out what the social event will be
• Determine restaurants/ordering food
• Reach out to any potential speakers if we want to have research presentations
• Schedule C&F sessions

Meal planning

Charlie, Regina, and Aaron are working on this.

• Obtain list of dietary restrictions
• Plan breakfast/lunch/dinner/snacks
• Make reservations / catering orders for any restaurants

Activity planning

Mako, Kaylea, and Yibin are organizing the schedule

• Outline work-related events
• Decide on non-work events
• Decide on where we will hold the event(s)

Session ideas

Please add your initials to vote for sessions / activities.

Goals: help newcomers feel welcome; reinforcing and establishing a safe, shared exchange of ideas, that it's okay to pitch out-there ideas; not every idea needs to turn into a project; stuff that is hard to do remotely (making people feel like they're part of the club)

• Housekeeping stuff / keeping people up to speed on things like Hyak (NT; BMH; MDB; JF)
• Time for open-ended conversation on a set of topics or prompts
• Ways to facilitate interaction and intellectual exchange
• Half-baked off (BMH; MDB; JF; RC,DJ; NV)
• Lightning talks on everyone's work (so we all know what everyone else is doing) (NT; FF; SD; BMH; KC; MDB; JF; YF; RC,DJ; NV)
• A reading group of fun / canonical texts (BMH; MDB; YF, RC)
• Social activities (NT; FF; SD; BMH; KC; MDB; JF; YF; RC,DJ; NV)
• Things that make a good newcomer experience (NT; FF; BMH; YF; NV)
• Expressing and communicating work and ideas (e.g. Matsuzaki outlines) (KC; RC,DJ)
• The lifecycle of research, how we develop research questions, etc (MDB)
• Things we wish we knew when we start(ed) grad school (BMH; JF; YF,DJ; NV)
• The CDSC way of being a scholar; how to be in a lab/the CDSC; what makes CDSC special/unique; (NT; FF; SD; BMH; KC; MDB; YF)
• C&F / workshops (small number? plan for after newcomer workshop) (BMH; JF,DJ)
• invite a guest(s) (SD; BMH; MDB)
• coworking sessions/unconference (FF; BMH; KC)
• theo's chocolate tour

They will organize AirBnBs for people who want to stay in an AirBnB with other group members and link people able to offer accommodations to people coming in from out of town willing to stay at someone's home. People can get their own places to stay by themselves if they want as well.