Editing CommunityData:Reimbursements (UW) (section)

== Upload receipts and forms ==

Upload receipts into the subdirectory called <tt>receipts/</tt>. Please give each receipt a name with: (1) what it's for, (2) a date, and (3) your name. A good name might be <tt>lyft-20230525-mako_ica.pdf</tt> (with date in the YYYYMMDD format).

If there is a food form and attendee list, please upload this into the <tt>food_forms/</tt> subdirectory, please add those too. Please give it a name that starts with the date in YYYMMDD format like: <tt>20230331-haomin_recruiting_visit-food_form.pdf</tt> and <tt>20230331-haomin_recruiting_visit-attendees.txt</tt>

If your expense was part of a grant, additionally send copies of your receipts to Betsy and Taylor in CSSS.

=== Update the ledger ===

Open the file <tt>expenses.ledger</tt> and scroll to the end of the file. For each receipt, add a new section like this:

  2023/3/31 Xian Noodle  ; lunch with lab for haomin's visit
      Reimbursement:Mako                       $133.42
      Lab Budget
      ; Food form: 20230331-haomin_recruiting_visit-food_form.pdf
      ; Attendees: 20230331-haomin_recruiting_visit-attendees.txt
      ; Receipt: xiannoodles-20230331.png

The format is [https://www.ledger-cli.org/ GNU Ledger] which is a CLI tool for managing ledgers. It's not important that you master it though, only that you record things correctly. Important details are:

* The first line should have the date, the name of the payee (i.e., the taxi company, hotel, restaurant—make sure it's consistent to what has been used before) two spaces, and semi colon, and then the description of what it was for
* The second line should have Reimbursement:'''<Your Name>'''  at least two spaces, and then the total amount.
* The third line should say "Lab Budget" if it's from the Lab Budget but it might say something else if it's from another budget. Check out the file <tt>budgets</tt> in the directory which will map from budget numbers to budget names.
* The final three lines should list the filenames

Feel free to add things like "<tt>; Note: WHATEVER</tt>" if there are additional notes. If the receipts are related to an event, you should add an "<tt>; Event; CHI 2023</tt>" style line. There are lots of examples in the ledger file.

<tt>git add</tt> all of your changes and addition, <tt>git commit</tt> and write a ''useful'' and description log summary (multiple lines are welcome if it's complex) and then <tt>git push</tt>.