Editing CommunityData:Zotero (section)

== Adding and Organizing References ==

The process to add something cleanly is complicated but should always include the following steps: 

===Before you add a source===
# '''Sync your local Zotero repository''' (by clicking the little green symbol that looks like a recycle sign in the top right). This may not be necessary all the time, but it's better to do it!
# '''Check to see if the thing you're about to add is already in the CDSC shared folder''' by clicking on the top level of the shared group and searching. If it is already there, just drag it into your new subfolder for your project. If it's not, click back on your sub-folder and add it.

===Once you've added a source===
# '''Once you've added a source, change the title to sentence case.''' You can do this by: (a) ''Right clicking on Title → Transform Text → Sentence Case'' (b) you will then need to capitalize any proper nouns (e.g., Scratch, Wikipedia) as well as anything immediately following a ":". This is important because software like BibTeX/BibLaTeX can change from "Sentence case" to "Title Case" automatically, but not the other way around. APA 6 requires sentence case. 
#* Do make sure that any proper nouns are still capitalized after converting the title to sentence case. (EX: places like "United States," websites like "Wikipedia," apps like "Airbnb")
# '''Review and revise bibliographic record as-needed.''' This varies a bit by publication type and by the data source you've imported the bibliographic metadata from, but here's a minimal set of details that you should check to make sure have imported correctly:
#* Item Type: This should match the sort of thing you're importing, such as a book, journal article, magazine article, blog post, etc.
#* Title: The title of the piece itself.
#* Authors, editors, translators: Imported metadata is often pretty messy for these. Do your best to make them right. Wherever possible, defer to the apparent preferences/conventions adopted by authors (e.g., capitalization, spellings, name changes, etc.). When names include characters or diacritics that are not part of the English language, do what you can to incorporate the correct, original characters (copy/paste is your friend here).
#* Publication: For journals, magazines, newspapers, etc.
#* Volume + Issue: Usually only applies to periodicals.
#* Pages: For periodicals, book chapters, or other selections.
#* Date: This is also often a little weird in the metadata. Should match the publication date used by the publication. For books and journals, year alone is enough. For everything else, there should be a ''yy/mm/dd'' (or whatever format) entry.
#* DOI: (Digital Object Identifier): Ensure that there's a DOI for your entry if it's available. In general, this applies to journals and conference proceedings. Some publishers and conferences (like AAAI publications which publishes ICWSM) do not have DOIs but these are extremely rare. If your publication does not have a DOI, it needs to have a URL because APA 6 requires one or the other... which brings us to:
#* URL: Web addresses should reflect canonical sources (publisher websites, institutional repositories, pre-print servers, etc.) to the extent possible. Personal websites are fine if that seems like the best option (i.e., there's not an archival version anywhere else). Sometimes URLs include DOI information and, if DOI metadata was missing otherwise, you should extract DOIs in this way.
#* Publisher: According to [http://blog.apastyle.org/apastyle/2010/01/the-generic-reference-where.html APA 6 style] we should drop common words like "Press," "Publisher," "Inc." as well as first names (i.e., just Wiley, not John Wiley Inc.)
#* Place: [http://blog.apastyle.org/apastyle/2010/01/the-generic-reference-where.html APA 6 style] requires "City, State" within the USA and "City, Country" outside. So, it's "New York, New York" for the ACM and "Cambridge, UK" for University of Cambridge Press.
# '''Remove anything in the "Extra" field''' unless it's something you want to be printed every time. Sometimes things like "ⓒ JSTOR" sneaks in.
# '''Make sure that there's a clearly named PDF attached.''' You can attach PDFs by: ''Right-click on the item → Add attachment → Attach Stored Copy of File.'' One the PDF is uploaded, you should rename the PDF to ''Name-YYYY-Short_title.pdf''. After your bibliographic record is cleaned up and accurate, you can do this by: ''Right click on PDF → Rename File from Parent Metadata''
# '''Ensure that there aren't extraneous files attached.''' Just delete anything that doesn't look critical or useful. For example, when using the browser plugin, sometimes a 'Snapshot' will be attached which is just a link to the website you sourced from (which should be in the URL field anyways). Anything left attached will show up in fulltext searches, which can be a reason to either leave something or remove it depending on what it is.