CommunityData:Group Tasks

Sept. 2022 proposed roles

 * Meetings & (internal) communications (Term: ≥1 quarter; Expected commitment: ~1 hour per week)
 * Meeting announcements/reminders, agendas, note-taking
 * Scheduling next quarter's meetings
 * Solicit updates to "important info" spreadsheet/form?
 * Events (workshops, softblocks, social) (Term: ≥1 quarter; Expected commitment: 1+ hour per week)
 * Workshops + softblocks
 * Planning sessions/schedule, eliciting signups
 * Wrangling presenters, materials for circulation
 * Wrangling guests, lab speed-dates, etc.
 * Session note-taking
 * Social gatherings
 * Birthdays
 * Plan one social event per quarter?
 * Swag and gifts
 * 1-2 new swag items per year
 * Holiday gift selection + distribution
 * Curatorial / janitorial (Term: ≥1 quarter; Expected commitment: ~1 hour per week)
 * Blogging schedule, regular posts
 * Social media updates
 * Update publications+people pages of the wiki
 * Zotero + wiki gardening tasks (like fighting spam and patrolling pages)
 * The IT crowd (Term: ≥1 quarter; Expected commitment: 0-5 hours per week supporting Mako) [etherpad: https://etherpad.communitydata.science/p/cdsc-tech ]
 * Web hosting, servers
 * Web services (wiki, blog, code, gitolite)
 * Manage shared accounts/services
 * Hyak environment monitoring, updates
 * Meta (Term: ≥2 quarters; Expected commitment: 0-5 hours per week)
 * Monitor tasks, division of labor, give feedback
 * Assign empty/new tasks
 * Coordinate documentation of group processes/resources
 * Facilitate newcomer orientation
 * Coordinate role turnover and handoffs
 * Facilitate quarterly group process assessments
 * Support administration, records, and reports for grants/awards
 * Mentorship
 * Organizing AMA sessions
 * Mentorship expectation documents
 * Organizing example documents (job docs, etc.)
 * Examples of useful classes, processes, seminars, etc.
 * Identifying resources (conferences, fellowships, workshops, etc.)

Assignments:

 * Meetings (full group meetings) + internal communications: Regina, Dyuti. Nick as less core member with no other chore group, will try to set a standard of being first in line to take notes.
 * Events: Charlie, Hazel, Kevin
 * Note that Mollydb has owned dialogues, prospective open house!
 * Curatorial + janitorial: Floor, Emilia, Yibin
 * Note that Mollydb has owned blogpost queue. Please connect!
 * IT crowd: (Mako), Kaylea, Carl
 * Meta / management: Sohyeon, Ellie, Ryan
 * Mentorship: Jeremy, Stef

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Operations
Ongoing actions with pretty regular periodicity.

Task descriptions + info

 * Take notes in the etherpad during meetings.
 * See Etherpad Resources and How To


 * Send announcements (including reminders) for meetings.
 * Also entails sending reminders. For most meetings, try to include agenda in the announcement email
 * See Email-related Resources and How To


 * Scheduling workshop sessions (new)
 * See: Workshop
 * Previously handled via "soft blocks"


 * Communications
 * See Blog and Social Media Resources and How To
 * Blog post schedule

Task descriptions + info

 * Send around the scheduling poll each quarter
 * See: When To Meet How To


 * Organize retreats (virtual and non)
 * See: CommunityData:Resources
 * Virtual retreats (primarily C+F Sessions)
 * In person retreats (more organizing tasks)
 * Plan social events
 * See past examples: Past Meetups

Maintenance
More focused on infrastructure and tools. Less regular/predictable intervals. Sometimes mission-critical!


 * Wiki Gardening
 * read over 1-2 pages and identify you think they are up to date
 * update lists of people, bios
 * update publications
 * update teaching/courses
 * update your user page!
 * go through resources page and...
 * identify things that are out of out of date
 * revise the out-of-date stuff and or recruit someone to help
 * identify groupings of topics, links that makes sense
 * make new documentation that we know we want/need:
 * write page about doing patrolling, creating accounts, etc
 * Software Updating
 * Sysadmin/app-admin work related to research / collaboration infrastructure+tools (wiki, email lists, calendar, git, hyak, kibo, web servers/sites)
 * Financial administration (reimbursements, payroll/hiring, travel, etc.)

Group Nurturing
People-focused, mostly less-frequent (quarterly-or-so).


 * facilitate group-process reflection/feedback/improvement sessions at retreats
 * train people on systems & tools (hyak/overleaf/R/etc.) The Resources Page is a general umbrella location.
 * newcomer orientations, recruitment, hiring
 * organize feedback sessions for RAs
 * outreach to adjacent communities, individuals who should come hang out!

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