CommunityData:Group Tasks

Operations
Ongoing actions with pretty regular periodicity.

Regular (weekly+)

 * Take notes in the etherpad during meetings.
 * See Etherpad Resources and How To


 * Send announcements (including reminders) for meetings.
 * Also entails sending reminders
 * For most meetings, try to include agenda in the announcement email
 * See Email-related Resources and How To


 * Scheduling workshop sessions (new)
 * See: Workshop
 * Previously handled via "soft blocks"


 * Communications
 * See Blog and Social Media Resources and How To
 * Blog post and social media info: Blog
 * Blog post schedule

Quarterly or so

 * Send around the scheduling poll each quarter
 * See: When To Meet How To
 * Organize retreats (virtual and non)
 * See: CommunityData:Resources
 * Virtual retreats
 * In person retreats (more organizing tasks)
 * Plan social events
 * See past examples: Past Meetups

Maintenance
More focused on infrastructure and tools. Less regular/predictable intervals. Sometimes mission-critical!


 * Wiki Gardening
 * read over 1-2 pages and identify you think they are up to date
 * update lists of people, bios
 * update publications
 * update teaching/courses
 * update your user page!
 * go through resources page and...
 * identify things that are out of out of date
 * revise the out-of-date stuff and or recruit someone to help
 * identify groupings of topics, links that makes sense
 * make new documentation that we know we want/need:
 * write page about doing patrolling, creating accounts, etc
 * Software Updating
 * Sysadmin/app-admin work related to research / collaboration infrastructure+tools (wiki, email lists, calendar, git, hyak, kibo, web servers/sites)
 * Financial administration (reimbursements, payroll/hiring, travel, etc.)

Group Nurturing
People-focused, mostly less-frequent (quarterly-or-so).


 * facilitate group-process reflection/feedback/improvement sessions at retreats
 * train people on systems & tools (hyak/overleaf/R/etc.) The Resources Page is a general umbrella location.
 * newcomer orientations, recruitment, hiring
 * organize feedback sessions for RAs
 * outreach to adjacent communities, individuals who should come hang out!