Community Data Science Workshops (Core)/Planning Checklist

Registration

 * (Done SP2016) Create new Google drive folder and invite people that work on it
 * (Done SP2016) Copy registration pages from both participants and mentors
 * Read through and tweak details and dates

Wiki

 * (Done SP2016) Create a basic page like Community Data Science Workshops (Spring 2016) based on the pre-release version in the history from the most recent workshops linked from Community Data Science Workshops.
 * (Done SP2016) Search/replace year and season
 * (Done SP2016) Search/replace the month and day
 * (Done SP2016) Update registration links to the new Google Forms
 * (Done SP2016) Add link to page to the new subpage from the Community Data Science Workshops page
 * (Done SP2016) Create redirect like CDSW Spring 2016 to point to the new page
 * (Done SP2016) Update Template:Banner to a live version

Announcements

 * (Done SP2016) Create/copy a new announcements document in the shared Google Drive folder
 * Send announcements
 * Write blog posts on CDSC blog
 * (Done SP2016) Tweet, send on social media, etc.

Funding and Rooms

 * (Done SP2016) Contact someone at eScience to help cover funding for food
 * (Done SP2016) Mako has contacted Bill Howe in the past
 * (Done SP2016) Contact somebody at the Department of Communication to cover drinks
 * (Done SP2016) Mako has contacted David Domke in the Department of Communication
 * (Done SP2016) Decide on for morning lectures (e.g., the Ooedgard ALC or SAV)
 * (Done SP2016) Contact someone at Odegaard/UW libraries about the Active Learning Classrooms (that link includes both a schedule online and a page to request the room). Our contacts in the libraries are Jennifer S. Muilenburg  (data management librarian) and Susie Cummings  (who helps manage the ALC)
 * (Done SP2016) Decide on and find rooms for afternoon sessions (e.g., UW Research Commons or the Communications (CMU) Building or something else
 * For registering things in CMU managed by the Department of Communication, use the links on the right sidebar of this page
 * For registering classrooms managed centrally, go through the UW Classroom Assignment Office
 * For registering the research commons, we should go through the Research Commons Librarian and/or through Jennifer (email above)

Session 0 & 1 Preparation

 * (Done SP2016) Create new mailing lists (requires UW ID) at UW like cdsw-sp2016-attendees@uw.edu and cdsw-sp2016-mentors@uw.edu
 * Add people who are accepted to the cdsw-sp2016-attendees@uw.edu mailing list
 * Add people who are accepted to the cdsw-sp2016-mentors@uw.edu mailing list
 * Email attendees individually to tell them they were accepted, and have them check the mailing list to make sure they are gettingupdates
 * Create new wikipages for the new data
 * Check the CodeAcademy lessons to make sure they are up
 * Check the documentation for installation to make sure things work
 * Try out Anaconda installation
 * Email all the mentors to see if there's anybody they would like to have brought in off the waitlist
 * Draft/update acceptance email
 * Draft/update waitlist email
 * Send accept email! :-)
 * Send waitlist email :-(