CommunityData:Meetup October 2022

We're meeting in Seattle on October 14 - 15! If you're calling in, we'll be at http://meet.jit.si/cdsc as per our custom.

We'll be taking group notes at in a shared Etherpad for the event. You can see the pad we created last time for an idea of what this might look like.

Agenda
Thursday, October 13

Low-key social/food (likely starting around 5:30pm near/in the U District)

Probable venue: AguaVerde (1303 NE Boat St, Seattle, WA 98105).

Friday, October 14 302 if possible otherwise 126

Train to Dinner, hope to eat @18:00
 * 9:00 Breakfast ("continental" spread from Trader Joes?)
 * 9:30 Lightning talks
 * 10:00 Lightning talks cont'd
 * 10:30 道 (dao/tao) of CDSC: a facilitated panel
 * 11:00 道 (dao/tao) of CDSC
 * 11:30 Lightning talks
 * 12:00 Lightning talks
 * 12:30 Lunch (w/ a speaker?) (Xi'an noodles)
 * 13:00 Lunch con't -- schedule check: is this working or do we need to adjust our remaining time?
 * 13:30 Lightning talks
 * 14:00 Lightning talks cont'd
 * 14:30 Care and Feeding: whole-group conversation
 * 15:00 PLACEHOLDER whole-group convo (or 1-1s)
 * 15:30 Reception (we'll invite many friends from UW and elsewhere, 3:30-5, consuming delightful refreshments and snacks) -- hard start time/stop time
 * 16:00 Reception cont'd
 * 16:30 Reception cont'd

Saturday, October 15 (Unconference/Parallel Sessions Day, may have spill over from Friday 302 and 322

Unconference potential topics:
 * reading group: ostrom (governing the commons chapter 1-3)
 * reading group: benkler (chapter 1)
 * informed consent doc for public research brainstorming/writing
 * workgroups on lab duties f2f sessions

Schedule


 * 9:00 breakFeast ("continental" items)
 * 9:30 unconference span
 * 10:30 half bake off
 * 12:30 Lunch (Saigon Deli)
 * 13:30 unconference, co-working

 Low key social/food afternoon time (@ ELS)
 * 14:30-18:00 Pizza from ???

Sunday, October 16

On Your Own

Agenda Todo
mako will request rooms:
 * request 322 and 302 all day on saturday
 * ask Andrea about 360 in 302 on Friday the 14th (Mako)
 * request 302 all day on friday if available and 126 in afternoon 3-6pm for reception if available)
 * request 126 all day on friday if not available


 * yibin will organize the lightning talks and slides
 * kaylea will plan/organize the tao of CDSC
 * mako will coordinate the reception

Dietary Restrictions
[No need to add yourself here if you are unrestricted.]

Travel Plans
If you are traveling in from outside, add your name and arrival details here (days, times and flights if you have them, status (purchased/in-progress), any notes).

Copy /paste format, fill in with your details:


 * [NAME]
 * 🛬Date - [WEEKDAY], October [DAY] [time and flight information]
 * 🛫Date - [WEEKDAY], October [DAY] [time and flight information]
 * Status: [PURCHASED / NOT PURCHASED]


 * Floor
 * 🛬Date - Monday, October 10th [7:25a-10:01am; UA580]
 * 🛫Date - Sunday, October [DAY] [5:59p-11:55p; DL1116]
 * Status: PURCHASED
 * Will arrange my own accommodation on the first three nights and the last night; so would like to crash somewhere Thu - Sat.


 * Sohyeon
 * 🛬Date - Monday, October 10th [7:25a-10:01am; UA580]
 * 🛫Date - Sunday, October 16 [5:59p-11:55p; DL1116]
 * Status: PURCHASED
 * Have arranged own accommodation for the first three nights; so looking to crash somewhere Thu, Fri, Sat nights.


 * Carl
 * 🛬Date - Thursday, October 13th [7:00-9:45a; Alaska 248]
 * 🛫Date - Sunday, October 16 [10:10p-6:20a; DL2621]
 * Status: PURCHASED
 * Accommodations requested!


 * Nick Vincent
 * I'm flying in early Tuesday* morning. I have lodging plans, but will be a bit far from UW, so I'm happy to join in on group accommodations if my marginal impact is low (i.e. if I can join in without requiring an additional room to be booked, and mainly just make things easier/cheaper and not harder/more expensive). Otherwise, I'll figure things out on my own!
 * 🛫Date - Sunday, October 16
 * Status: PURCHASED


 * Regina
 * 🛬Date - Thursday, October 13th [11:16am-02:26pm; DL1481]
 * 🛫Date - Tuesday, October 18th [03:16pm-06:00pm; DL1334]
 * Status: PURCHASED
 * Have arranged own accommodation.


 * Molly
 * 🛬Date - Monday, October 10 [time and flight information]
 * 🛫Date - Sunday, October 16 [time and flight information]
 * Status: PURCHASED


 * Jeremy
 * 🛬Date - Thursday, October 13th [3:42pm–6:21pm; UA2278]
 * 🛫Date - Sunday, October 16th [11:07am–5:07pm; USA2245]
 * Status: PURCHASED


 * Dyuti
 * 🛬Date - Thursday, October 13th [3:42pm–6:21pm; UA2278]
 * 🛫Date - Sunday, October 16th [11:07am–5:07pm; USA2245]
 * Status: PURCHASED

Logistics Planning

 * Get attendance list + travel details of people flying in
 * Get dietary restrictions
 * Decide retreat schedule
 * Figure out what the social event will be
 * Determine restaurants/ordering food
 * Reach out to any potential speakers if we want to have research presentations
 * Schedule C&F sessions

Accommodations
Nate, Emilia, and Ellie are leading this. They will organize AirBnBs for people who want to stay in an AirBnB with other group members and link people able to offer accommodations to people coming in from out of town willing to stay at someone's home. People can get their own places to stay by themselves if they want as well.

Guests seeking accommodation
If you need accommodations, please fill out the form below.

Potential hosts
If you are willing to host someone from out of town, please add yourself to this form:

Meal planning
Charlie, Regina, and Aaron are working on this.


 * Obtain list of dietary restrictions
 * Plan breakfast/lunch/dinner/snacks
 * Make reservations / catering orders for any restaurants

Activity planning
Mako, Kaylea, and Yibin are organizing the schedule


 * Outline work-related events
 * Decide on non-work events
 * Decide on where we will hold the event(s)

Session ideas
Please add your initials to vote for sessions / activities.

Goals: help newcomers feel welcome; reinforcing and establishing a safe, shared exchange of ideas, that it's okay to pitch out-there ideas; not every idea needs to turn into a project; stuff that is hard to do remotely (making people feel like they're part of the club)


 * Housekeeping stuff / keeping people up to speed on things like Hyak (NT; BMH; MDB; JF)
 * Time for open-ended conversation on a set of topics or prompts
 * Ways to facilitate interaction and intellectual exchange
 * Half-baked off (BMH; MDB; JF; RC,DJ; NV)
 * Lightning talks on everyone's work (so we all know what everyone else is doing) (NT; FF; SD; BMH; KC; MDB; JF; YF; RC,DJ; NV)
 * A reading group of fun / canonical texts (BMH; MDB; YF, RC)
 * Social activities (NT; FF; SD; BMH; KC; MDB; JF; YF; RC,DJ; NV)
 * Things that make a good newcomer experience (NT; FF; BMH; YF; NV)
 * Expressing and communicating work and ideas (e.g. Matsuzaki outlines) (KC; RC,DJ)
 * The lifecycle of research, how we develop research questions, etc (MDB)
 * Things we wish we knew when we start(ed) grad school (BMH; JF; YF,DJ; NV)
 * The CDSC way of being a scholar; how to be in a lab/the CDSC; what makes CDSC special/unique; (NT; FF; SD; BMH; KC; MDB; YF)
 * C&F / workshops (small number? plan for after newcomer workshop) (BMH; JF,DJ)
 * invite a guest(s) (SD; BMH; MDB)
 * coworking sessions/unconference (FF; BMH; KC)

Previous Meetups
We meet roughly twice a year and you can see what we've done in the past at:


 * CommunityData:Meetup December 2019
 * CommunityData:Meetup March 2019
 * CommunityData:Meetup September 2018
 * CommunityData:Meetup April 2018
 * CommunityData:Meetup July 2017