Editing CommunityData:Meetup September 2023

We're meeting in Evanston on September 22-23! 

We'll be taking notes in [https://etherpad.communitydata.science/p/cdsc-202309 this shared Etherpad for full group events] and [https://etherpad.communitydata.science/p/cdsc_retreat_202309_breakout_notes breakout session notes here].

Organizers have used this [https://etherpad.communitydata.science/p/Meetup_September_2023 etherpad] to sketch plans and communications.

== COVID-19 note ==

We will have rapid antigen tests for whoever wants to test for COVID-19 upon arrival. We will also make sure that we have masks and hand sanitizer in the room.

== Agenda ==
=== Daily schedule ===
<b>Thursday, 21 September 2023</b> (optional)
{| class="wikitable"
|- 
!Time
!Event
!Location
!Notes
|-
| 4-6pm
| CDSC Fall welcome reception (hosted by [https://hci.northwestern.edu Northwestern Center on HCI+D])
| HCI+D space (Frances Searle Building, Room 1-221)
| Give stickers to people who come who aren't from the lab!
|-
| ≥6pm
| Casual dinner
| TBD
| Self-organized, local hosts happy to help/join visitors!
|}

<b>Friday, 22 September 2023</b>
{| class="wikitable"
|- 
!Time
!Event
!Location
!Notes
|-
| 8:30AM-9:00AM
| Breakfast spread
| FSB 2-430
| Food will be in 2-430, but you're free to eat elsewhere (e.g. outdoors)! This applies for all breakfast and lunch spreads.
|-
| 9:00-9:45AM
| Welcome, announcements, overview + intros of new people
| FSB 1 - 483
| 
|-
| 9:45AM-11:55AM
| The Great Half Bake-Off 
| FSB 1 - 483
| ([https://drive.google.com/drive/folders/1LwiAA80MxFv3kBZj0Hk69OcAm99e34d7 Slides here plz]). We ask that *everyone* go, at least in part to introduce themselves! If you need a template, we will provide one. Each person will have about 3.5 minutes, so ideally your half-bake takes up 1-2 minutes and the rest is rapid response from the audience.
|-
| 11:15AM-11:30AM
| Break
|
|
|-
| 11:30AM-12:20PM
| Breakout workshop session #1
| FSB 2-430 (conf, back) & 1-483
| See event description under the agenda. <br>
* Group A (2-430 back): <b>floor, mako,</b> emily, carolyn, haomin, dyuti
* Group B (1-483): <b>yibin, aaron p*,</b> carl, kaylea, matt, ellie, aaron s., zarine
* Group C (2-430 conference): <b>nate, jeremy*,</b> kevin, molly
* (<b>bold</b> is presenting; * means not circulating ahead of time)
|-
| 12:20PM-1:15PM
| Lunch (catered from [https://www.tomatefreshkitchen.com/ Tomate Fresh])
| FSB 2-430 
| The order has been placed! (from [https://etherpad.communitydata.science/p/retreat2023-tomate this etherpad])
|-
| 1:15PM-2:30PM
| Breakout workshop session #2
| FSB 2-430 (conf, back) & 1-483
| 
* Group A (2-430 back): <b>kevin*, carolyn,</b> molly, matt, jeremy, haomin, ellie
* Group B (1-483): <b>dyuti*, aaron s.*,</b> aaron p., zarine, yibin, floor
* Group C (2-430 conference): <b>emily*, kaylea,</b> carl, mako, nate
* (<b>bold</b> is presenting; * means not circulating ahead of time)
|-
| 2:30PM-3:15PM
| Unconference Slot #1 (45 min)
| FSB spaces, nearby as-needed
| Current topics on the slate (certainly can add more):
* Intro to the Lab + Grad School Tips;
* "Things I Feel Like I Should Know But Don't; or, What is Kibo, Anyway?"
|-
| 3:15PM-3:30PM
| Break
| 
| 
|-
| 3:30PM-4:30PM
| Unconference Slot #2 (60 min)
| FSB spaces, nearby as-needed
| Current topics on the slate (certainly can add more):
* Writing a long-term research agenda in a research statement
|-
| 4:30PM-5:00PM
| Unconference Slot #3 (30 min)
| FSB spaces, nearby as-needed
| Current topics on the slate (certainly can add more):
* Crafting decor / make NU lab space more colorful
* Revamping the group wiki together 
|-
| 5:00PM-6:00PM
| Re-energize as we ride the Purple Line to Ping Pong Party together
| 
| 
|-
| 6:00PM-?
| Dinner reservation + social
| SPIN Chicago (344 N State St, Chicago, IL 60654)
| We're going to play ping pong (maybe even have a bracket or something) and hang out and eat food and be merry. :')
|}

<b>Saturday, 23 September 2023</b>
{| class="wikitable"
|- 
!Time
!Event
!Location
!Notes
|-
|8:00AM
|(not)Sunrise swim! 
|Meet at FSB
|Sun is expected to rise at 6:39 AM
|-
|9:00AM-9:30AM
|Breakfast spread
|FSB 2-430
|
|-
|9:30AM-10:45AM
|Breakout session #3
| FSB 2-430 (conf, back) & 1-483
| 
* Group A (2-430 back): <b>sohyeon, zarine,</b> kevin, matt, mako, dyuti, carolyn
* Group B (1-483): <b>carl, haomin*,</b> floor, jeremy, ellie, nate
* Group C (2-430 conference): <b>molly</b> emily, aaron s., kaylea, yibin, aaron p.
* (<b>bold</b> is presenting; * means not circulating ahead of time)
|-
|10:45AM-11AM
|Break
|
|
|-
|11:00AM-12PM
|Lab meta and care discussion
|FSB 1 - 483
|
|-
|12:00 PM - 12:15 PM
|Break
|
|
|-
|12:15PM-1:15PM
|Unconference Slot #4
|FSB spaces, nearby as-needed
|Current topics on the slate (certainly can add more):
* Ethics of digital trace data
|-
|1:15PM-2:00PM
|Wrapping Up  
|FSB 1-221 (HCI+D space)
|Wrapping up Meetup 2023
|-
|3:00PM-6:30PM
|Late lunch/early Ethiopian dinner from [https://www.tesfacuisine.com/ Tefsa]
| Aaron+family's home (1262 W Bryn Mawr Ave, 60660)
|Arrive as you like, but we will end at 6:30 to accommodate bath/bedtime!

|-
|6:30PM-
|
|
|The evening is yours to reclaim!
|}

=== How breakout workshop sessions will work ===
This year, we'd like to make a call for almost everyone to come with something to share and workshop/get feedback on. If it is a more substantive document that requires more reading time, please share it one week in advance of the retreat (by Sept 15, to Sohyeon, who will centralize them all and share a Drive link). If it is something that can be read in the first 5 minutes of your session, you can bring it ad hoc. 

* We are planning for 3 breakout sessions for small group workshop/feedback to facilitate more interaction and discussion, and each session will have 3 groups, with 2 people sharing stuff per session. This means there should be enough time/slots to workshop 18 things!
* Each session (#1, #2, #3) the breakout groups will be different - the idea will be for everyone to have been in a small group with everyone else at least once :)
* As mentioned above, per group, there will be 2 people presenting over the course of 1 hr 15 min- so you can anticipate each person to have about 30 minutes, with a 5 minute break in between. In the final 10 minutes it could be nice to come back to the big group and share some ideas, thoughts, insights to the group at large! Or, you can use the extra 10 minutes as padding to account for any overflow in time-keeping.
* We recommend having a dedicated time-keeper in each breakout session.

=== Unconference Ideas ===
Please add to this list as desired!!!
* Crafting (wall decor for the NU-lab) while we talk about research (e.g., how do we come up with research questions? how do grants work? whatever)
* Lab care and structure
* Community engagement and collaboration in using digital trace data for research (sohw)
* <b>Note:</b> We could easily replace any of the unconference sessions with an event inviting a guest / community member to speak on something of their choice, or something else more structured/concrete if desired.
* Board games!

== Attendee List ==

{| class="wikitable"
|-
! Attendee 
! Thursday - HCI+D Event 
! Thursday Dinner
! Friday Sessions (incl breakfast & lunch)
! Friday Dinner
! Saturday sessions (incl breakfast & lunch)
! Saturday afternoon/evening (incl early dinner); Family welcome! (if so, how many people?)
|-
| Aaron S.
| Yes
| Maybe
| Yes
| Yes
| Yes
| Yes (+1 adult +2 little people)
|-
| Sohyeon
| No :(
| No :(
| No :(
| No :(
| Yes
| Yes
|-
| Floor
| Yes
| Yes
| Yes
| Yes
| Yes
| Yes
|-
| Nate
| No
| Probably Not
| Yes
| Yes
| Yes
| Yes
|-
| Yibin
| Probably
| Yes
| Yes
| Yes
| Yes
| Yes
|-
| Jeremy
| No
| No
| Yes
| Yes
| Yes
| Yes ([[wikipedia:Foot Clan|Foote Clan]] probably isn't coming, but I will update if that changes)
|-
| Dyuti
| No 
| No
| Yes
| Yes
| Yes
| Yes
|-
| Haomin
| No 
| No
| Yes
| Yes
| Yes
| Yes
|-
| Carolyn
| Maybe 
| Maybe
| Yes
| Yes
| Yes
| No
|-
|-
| Emily Z
| No
| No
| Yes
| No
| Yes
| No
|-
| Carl
| Yes
| Yes
| Yes
| Yes
| Yes
| Yes
|-
| Kaylea 
| Yes 
| Yes
| Yes
| Yes
| Yes
| 2 adults including me, 3 children
|-
| Mandi
| Yes 
| Yes
| No
| No
| No
| No
|-
|Matt 
|Yes 
|Yes
|Probably
|Yes
|Yes (need to run brief errand between 10am and 1pm)
|Yes
|-
| Ellie
| No
| Yes
| Yes
| Yes
| Yes
| Yes
|-
|Molly 
|Yes 
|Yes
|Yes
|Yes
|Yes
|Yes
|-
|Zarine
|No 
|Yes
|Yes
|Yes
|Yes
|Yes
|-
| Kevin
| No
| yes
| Yes
| Yes
| Yes
| Yes 
|-
| Aaron P.
| No
| No
| Yes
| Yes
| Yes
| Yes
|-
|-
| Mako
| Yes
| Yes
| Yes
| Yes
| Yes
| Yes (+2)
|-
|}

== Dietary Restrictions ==

'''[No need to add yourself here if you are unrestricted.]'''
{| class="wikitable"
|-
! Name
! Dietary notes
|-
| Floor
| vegetarian
|-
| Aaron
| vegetarian, allergies to sesame, most nuts
|-
| Sohyeon
| heavily prefer vegetarian
|-
| Molly
| vegetarian, no cilantro
|-
| Ryan
| Gluten free, limited dairy (cheese is great, mostly just need to avoid meals drenched in cream/milk)
|-
| Aaron P.
| Can't ingest any nuts
|-
| Mako 
| vegetarian
|}

== Accommodations ==

=== Guests seeking accommodation ===
'''If you need accommodations,''' please fill out the form below.

'''Update:''' Reservations have been made. Please reach out to Jeremy with questions.

{| class="wikitable"
|-
! Name 
! Do you need accommodations? 
! What kind are you looking for (Local Host, AirBnb, Hotel)?
! What nights?
|-
| Yibin
| Yes :)
| Open to anything
| Thursday, Friday and Saturday
|-
| Ryan
| Yes
| Open to anything!
| Friday only
|-
| Haomin
| Yes
| Open to anything!
| Thursday, Friday, Saturday
|-
| Jeremy
| Yes
| Open to anything!
| Friday only
|-
| Nate
| Yes
| Open to anything!
| Thurs-Sat
|-
| Hazel
| Yes
| Open to anything!
| Friday only
|-
| Ellie
| Yes
| Open to anything
| Thursday, Friday, Saturday
|-
| Dyuti
| Yes
| Open to anything!
| Definitely Friday, probably Saturday
|-
| Zarine
| Yes
| Open to anything!
| Thursday, Friday, and Saturday
|-
| Aaron P.
| Yes
| Open to anything!
| Thursday, Friday, and Saturday
|-
|}

=== Potential hosts ===

'''If you are willing to host someone from out of town,''' please add yourself to this form:

{| class="wikitable"
|-
! Name 
! Description of sleeping arrangement (how many couches, guest rooms)
! Location (neighborhood, distance to campus)
! Match
|-
| Aaron
| 1 bed in guest room/office
| Andersonville
| Mako
|-
| Floor
| 1 couch
| Uptown
| Sohw
|}

== Organizing ==

See the page on [[/Session planning]] for more details.

The teams include:

* Accommodations (Matt, Molly)
* Schedule (Sohyeon, Kevin)
* Meal planning (Floor)
* Social event(s) (Kevin)

== Travel Plans ==
If you are traveling in from outside, add your name and arrival details here (days, times and flights if you have them, status (purchased/in-progress), any notes).

Copy /paste format, fill in with your details:

*[NAME] 
** 🛬Date - [WEEKDAY], September [DAY] [time and flight information]
** 🛫Date - [WEEKDAY], September [DAY] [time and flight information]
** Status: '''[PURCHASED / NOT PURCHASED]'''

* Sohyeon
** 🛬Date - FRIDAY, September 22 [YYZ-ORD, 9:15PM-10:19PM, UA 5544]
** 🚗Date - THURSDAY, September 28 ~10AM (driving down to Georgia - will be offline 28th, 29th)
** Status: '''[PURCHASED]'''

* Nate
** 🛬Date - THURSDAY, September 21 [SEA-ORD, 12:19PM-6:29PM, AS 410]
** 🛬Date - SUNDAY, September 24 [ORD-SEA, 8:40AM-11:22AM, AS 329]
** Status: '''[PURCHASED]'''

*Kaylea 
** 🛬Date - SATURDAY, September 16 11:58 p.m. ORD, AS 538
** 🛫Date - MONDAY, September 25 4:07 p.m. ORD, UA 2076
** Status: '''[PURCHASED]'''

*Zarine
** 🛬Date - THURSDAY, September 21 12:18 P.M., ORD, DL 2249
** 🛫Date - SUNDAY, September 24 6:50 P.M., ORD, DL 2821
** Status: '''[PURCHASED]'''

*Ellie 
** 🛬Date - THURSDAY, September 21 11:51 PM ORD, DL 1074
** 🛫Date - SUNDAY, September 24 6:50 PM ORD, DL 2821
** Status: '''[PURCHASED]'''

*Mako 
** 🛬Date - WEDNESDAY, September 20 20:30 PM EWR→ORD, AA 1691
** 🛫Date - SUNDAY, September 24 8:30 AM ORD→PHL, AA 2402
** Status: '''[PURCHASED]'''

*Yibin
** 🛬Date - THURSDAY, September 21 11:51 PM ORD, DL 1074
** 🛫Date - SUNDAY, September 24 6:50 PM ORD, DL 2821
** Status: '''[PURCHASED]'''

*Haomin
** 🛬Date - THURSDAY, September 21 11:51 PM ORD, DL 1074
** 🛫Date - SUNDAY, September 24 6:50 PM ORD, DL 2821
** Status: '''[PURCHASED]'''

*Aaron P.
** 🛬Date - THURSDAY, September 21 11:51 PM ORD, DL 1074
** 🛫Date - SUNDAY, September 24 6:50 PM ORD, DL 2821
** Status: '''[PURCHASED]'''

== Previous Meetups ==

We meet roughly twice a year and you can see what we've done in the past at:

* [[CommunityData:Meetup October 2022]]
* [[CommunityData:Meetup December 2019]]
* [[CommunityData:Meetup March 2019]]
* [[CommunityData:Meetup September 2018]]
* [[CommunityData:Meetup April 2018]]
* [[CommunityData:Meetup July 2017]]

[[Category:CDSC meetups]]